Sr. Specialist, Quality Documents

Valid8 Financial, Inc.; Philadelphia (Philadelphia County); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits

PTO

Stock option plans

Job summary

Cabaletta Bio seeks a Sr. Specialist, Quality Documents to administer and maintain the company’s document control processes and QMS documentation. You will ensure controlled documents, records, and quality data are accurate, current, and accessible to support regulatory compliance.

You will work cross-functionally to manage document workflows, record retention, and change control in a regulated biotech environment during a period of rapid growth.

Qualifications

• 7–10 years in document control, QA, or quality systems in biotech/pharma/regulated industry.
• Associate's or Bachelor's in Life Sciences or related field preferred.
• Experience with eDMS (ZenQMS, Veeva Quality Vault).
• Knowledge of GxP, GCP, GMP, GLP preferred.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage lifecycle of controlled documents: creation, review, approval, issuance, revision, archival, obsolescence.
• Maintain SOPs, work instructions, forms, specifications, protocols, reports and quality records.
• Coordinate document review and archiving, ensure version control and approvals.
• Support QMS administration: deviations, CAPAs, quality records, metrics reporting.
• Assist audits and inspections; retrieve documentation and support findings remediation.

Skills

Strong written and verbal comms

Excellent organizational skills

Ability to manage multiple priorities

Team collaboration

Education

Associate's or Bachelor's in Life Sciences/QA

Tools

ZenQMS

Veeva Quality Vault

eQMS

SharePoint / MS Office

Job description

Position Title: Sr. Specialist, Quality Documents

Location: Hybrid/Philadelphia, PA

Cabaletta Bio (Nasdaq: CABA) is a late-stage clinical biotechnology company focused on developing and launching curative targeted cell therapies designed specifically for patients with autoimmune diseases. The CABA™ platform encompasses two complementary strategies which aim to advance the discovery and development of engineered T cell therapies with the potential to become deep and durable, perhaps curative, treatments for a broad range of autoimmune diseases. The lead CARTA (Chimeric Antigen Receptor T cells for Autoimmunity) strategy is prioritizing the development of rese-cel, a 4-1BB-containing fully human CD19-CAR T cell investigational therapy. Rese-cel is currently being evaluated in the RESET™ (REstoring SElf-Tolerance) clinical development program spanning multiple therapeutic areas, including rheumatology, neurology and dermatology. Cabaletta Bio’s headquarters and labs are located in Philadelphia, PA. For more information, please visit www.cabalettabio.com and connect with us on LinkedIn.

Uniquely Differentiated. Rapid. Elegant.

At Cabaletta, we are driven by the shared mission of developing cures, where a patients’ own cells are used to fight disease. We are building a culture grounded in the knowledge that successful cures can be achieved for patients if every member of the Cabaletta is focused on the success of the team. To nurture this, we make an active commitment to the well‑being and continuous growth of each employee who joins the team. In this way, we are not only working to improve the lives of patients, but of everyone involved. #CabalettaCrew.

Cabaletta Bio is in need of a Sr. Specialist, Quality Documents who will be responsible for administering and maintaining the company's document control processes and Quality Management System (QMS) documentation. This role ensures that controlled documents, records, and quality data are accurate, current, compliant, and readily accessible to support company operations and regulatory requirements. The specialist works cross-functionally to manage document workflows, record retention, and change control activities in a regulated biotechnology environment. This is an exciting time to be in this position as the company is growing and new processes are being implemented.

Responsibilities

Document Control

• Manage the lifecycle of controlled documents, including creation, review, approval, issuance, revision, archival, and obsolescence.
• Assist other functional areas with the development of policies, procedures and other controlled documents.
• Maintain SOPs, work instructions, forms, specifications, protocols, reports, and quality records.
• Ensure document formatting, numbering, version control, and approval workflows comply with internal procedures.
• Coordinate periodic review of controlled documents.
• Maintain electronic document management systems (eDMS) and document repositories.

Quality Management System Support

• Support administration of the QMS, including document control, change control, deviations, CAPAs, and quality records.
• Track quality system metrics and generate periodic reports.
• Assist in maintaining inspection and audit readiness.
• Support implementation and continuous improvement of quality processes.

Change Control and Records Management

• Support document-related change control activities.
• Ensure quality records are complete, accurate, and retained according to company procedures and retention schedules.
• Coordinate archival and retrieval of records as needed.

Audit and Compliance Support

• Assist with internal audits and external inspections.
• Retrieve and provide requested documentation during audits and regulatory inspections.

Support remediation activities and follow-up actions related to audit findings.

Required Qualifications

• 7-10 years of experience in document control, quality assurance, or quality systems within a biotech, pharmaceutical, medical device, or regulated industry.
• Associate's or Bachelor's degree in Life Sciences, Biotechnology, Quality Assurance, or a related field preferred.
• Experience working with electronic document management systems (eDMS) such as ZenQMS and Veeva Quality Vault.
• Knowledge of GxP, GCP, GMP, GLP preferred.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, particularly Word, Excel, and SharePoint.
• Experience with quality management software (eQMS) preferred.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Experience supporting FDA-regulated biotechnology or pharmaceutical operations.
• Knowledge of 21 CFR Part 11 electronic records and electronic signatures requirements.
• Maintains accurate and compliant documentation.
• Demonstrates strong customer service and responsiveness to internal stakeholders.
• Contributes to a culture of quality and continuous improvement.
• Supports audit and inspection readiness through effective document management.

Our name – Cabaletta – is derived from the operatic term that represents a rapid, repetitive, and technically challenging section of an operatic aria, designed to showcase the skills of the lead singer. Analogously, Cabaletta Bio strives to achieve rapid and repetitive product development, building on our indication prioritization and biologic platform that targets the driver of specific autoimmune diseases without the need for long‑term immunosuppression.

• Our most important asset is our people, and we offer competitive benefits, PTO, and stock option plans.

Cabaletta Bio is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability, protected veteran status or any other basis protected by applicable law.

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