Sr. Specialist, Maintenance Operations Administrator

Stepan Company

Illinois

On-site

USD 58,000 - 80,000

Full time

3 days ago

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Benefits offered by this job

Discretionary Bonus

Medical, Dental, and Vision Insurance

401K with Match

Profit Sharing

Paid Time Off (PTO)

Short-Term and Long-Term Disability (J

Health Savings Account (HSA)

Adoption Assistance

Reactions – Recognition Program

Employee Assistance Program (EAP)

Job summary

Stepan Company in Elwood, IL is seeking a Sr. Specialist, Maintenance Operations Administrator to manage contractor data, dashboards, and SAP-related activities. You will train users, support compliance, and partner with cross-functional teams to improve efficiency and reporting accuracy.

The role requires 3+ years in manufacturing/maintenance or contractor-management, a relevant degree, and strong Excel skills. Competitive salary with comprehensive benefits and a discretionary bonus program.

Qualifications

3 years of relevant experience in a manufacturing, maintenance, contractor-management, business-systems, or operations environment.
Experience working with enterprise business systems and large data sets.
Strong Excel/reporting and data-analysis capabilities.
Demonstrated ability to troubleshoot system/data discrepancies.
Strong communication and training skills with the ability to support both internal employees and external vendors.

Responsibilities

Serve as the site subject matter expert for contractor management systems, ensuring accurate tracking of contractor labor, time, expenses, and related operational data.
Maintain, analyze, and reconcile data across multiple systems, including SAP, to support reporting, compliance, and operational effectiveness.
Develop dashboards, reports, and analytics that provide insights into contractor activity, facility performance, and cost management.
Set up contractors and vendors within site systems and provide training, guidance, and ongoing support to users and external partners.
Create and maintain process documentation, training materials, and user instructions to support system adoption and consistency.
Monitor contractor and facility performance metrics, identify trends and issues, and recommend process and system improvements.
Support audit readiness, compliance activities, and contractor-related payroll and reconciliation processes.
Assist during site incidents and emergency situations by monitoring contractor headcount and accountability.
Partner closely with Maintenance, Operations, Finance, Safety, Procurement, IT, and external contractors to resolve business and system issues and drive continuous improvement.
Translate operational needs into practical reporting, data management, and system solutions that enhance efficiency and decision-making.

Skills

Excel

Data analysis

Communication

Training

Education

Bachelor's degree in Business, Information Systems, Supply Chain, Finance, Engineering Technology, or related discipline.

Associate degree with relevant experience

Tools

SAP

Job description

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Sr. Specialist, Maintenance Operations Administrator

Location: Elwood, IL, US, 60421

Job Description

Stepan Company is hiring a Sr. Specialist, Maintenance Operations Administrator at our Elwood, IL facility. This role also supports plant compliance, contractor accountability, reporting, training, and SAP-related data activities.

Key Responsibilities:

Serve as the site subject matter expert for contractor management systems, ensuring accurate tracking of contractor labor, time, expenses, and related operational data.
Maintain, analyze, and reconcile data across multiple systems, including SAP, to support reporting, compliance, and operational effectiveness.
Develop dashboards, reports, and analytics that provide insights into contractor activity, facility performance, and cost management.
Set up contractors and vendors within site systems and provide training, guidance, and ongoing support to users and external partners.
Create and maintain process documentation, training materials, and user instructions to support system adoption and consistency.
Monitor contractor and facility performance metrics, identify trends and issues, and recommend process and system improvements.
Support audit readiness, compliance activities, and contractor-related payroll and reconciliation processes.
Assist during site incidents and emergency situations by monitoring contractor headcount and accountability.
Partner closely with Maintenance, Operations, Finance, Safety, Procurement, IT, and external contractors to resolve business and system issues and drive continuous improvement.
Translate operational needs into practical reporting, data management, and system solutions that enhance efficiency and decision-making.

Qualifications

3 years of relevant experience in a manufacturing, maintenance, contractor-management, business-systems, or operations environment.
Experience working with enterprise business systems and large data sets.
Strong Excel/reporting and data-analysis capabilities.
Demonstrated ability to troubleshoot system/data discrepancies.
Strong communication and training skills with the ability to support both internal employees and external vendors.

Education

Bachelor's degree in Business, Information Systems, Supply Chain, Finance, Engineering Technology, or related discipline.
Associate degree with relevant experience

Pay Range: $58,000 - $80,000

The salary range for this position is determined by considering a variety of factors such as skills, experience, qualifications, and the location of the position.

At Stepan Company our comprehensive benefits package includes:

Discretionary Bonus
Medical, Dental, and Vision Insurance
401K with Match
Profit Sharing
Paid Time Off (PTO)
Short-Term and Long-Term Disability (STD / LTD)
Dependent Care Flexible Spending Account (FSA)
Health Savings Account (HSA)
Adoption Assistance
Reactions – Recognition Program
Employee Assistance Program (EAP)

Stepan Company does not accept or retain unsolicited resumes or phone calls and/or respond to them or to any third party representing job seekers.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Established in 1932, Stepan Company is a major manufacturer of basic and intermediate chemicals including surfactants, polymers, as well as specialty ingredients that go into consumer, household, and institutional products such as laundry detergents, shampoos, and surface cleaners. Stepan Company currently has 19 global manufacturing locations and over 2,400 employees. We have a strong record of growth. Our growth allows us to provide meaningful career opportunities and stability to our team members. We have big goals at Stepan and know every team member will be crucial to achieving our objectives. Regardless of function, we are looking for team members who bring with them a growth mindset, an entrepreneurial spirit, and the ability to thrive in an evolving environment.

We celebrate diversity at Stepan and are committed to creating a diverse, inclusive environment. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other status protected by applicable law.

Stepan is a global specialty and intermediate chemical manufacturer that has been serving a broad range of industries for over 90years. Today, Stepan is a $2.7 billion revenue company. Our continued success is driven by the passion and commitment of our 2,500+ employees around the world.

Why Work At Stepan?