Sr Specialist, Gov't Bid

Canon U.S.A., Inc.; Itasca (IL); Hybrid; USD 76,150 - 114,040; Full time

Job summary

Canon U.S.A., Inc. is looking for an experienced Senior Government Bid Specialist to lead the preparation and submission of proposals in response to federal solicitations. The ideal candidate should have extensive knowledge of the government procurement process and excellent communication skills.

This hybrid position is full-time, requiring in-office attendance three days a week. A Bachelor's degree and at least five years of relevant experience are required. The salary range is $76,150–$114,040 annually.

Qualifications

• 5 years of related experience, including three years as a Government Bid Specialist.
• Ability to identify missing clauses in solicitations.
• Experience in working under pressure and adhering to deadlines.

Responsibilities

• Lead preparation and submission of government proposals.
• Analyze solicitations and manage bid response processes.
• Collaborate with internal teams to write compelling content.
• Conduct quality assurance checks on submissions.
• Maintain bid libraries and templates.
• Track multiple bid efforts under tight deadlines.

Skills

Project management skills

Verbal and written communication

Knowledge of procurement process

Proficiency in MS Office

Education

Bachelor's degree in a relevant field

Tools

MS Office

Job description

About the Role

Canon is seeking an experienced Senior Government Bid Specialist to lead the preparation, coordination, and submission of competitive and compliant proposals in response to federal government solicitations (RFPs, RFIs, RFQs). The ideal candidate will have extensive knowledge of the government procurement process, strong project management skills, and the ability to develop winning strategies in collaboration with internal and external stakeholders.

Key Responsibilities

• Analyze government solicitations and manage the end-to-end bid response process.
• Develop and maintain proposal schedules, outlines, compliance matrices, and response templates.
• Collaborate with cross‑functional teams (sales, pricing, contracts, legal, technical, etc.) to gather input and write compelling, compliant content.
• Conduct final quality assurance checks to ensure submissions meet all requirements and deadlines.
• Maintain and update bid libraries, templates, and past performance documentation.
• Track and manage multiple simultaneous bid efforts under tight deadlines.
• Interface with contracting officers and procurement officials when clarification is needed.
• Provide strategic input during proposal reviews (e.g., color team reviews).
• Support post‑submission activities, including best‑and‑final offers, clarifications, and award debriefings.

About You

• Bachelor's degree in a relevant field.
• 5 years of related experience, including three years as a Government Bid Specialist at the GMD.
• Extensive knowledge of procurement rules and regulations within the scope of Bid Specialist responsibilities and ability to identify missing clauses in a solicitation.
• Excellent verbal and written communication skills and ability to work under pressure and adhere to all deadline requirements.
• Proficiency in MS Office, good workspace and database applications.

Base salary range: $76,150–$114,040 annually.

Locations

US‑NJ‑Burlington, US‑VA‑Arlington, US‑DC‑Washington, DC, US‑IL‑Itasca.

Workstyle

Hybrid – This position is full time and offers a hybrid work schedule requiring you to be in the office three days a week and an option to work from home the remainder of the week (unless a specific business need arises requiring in‑office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Legal / Equal Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

You must be legally authorized to work in the United States. The Company will not pursue or support visa sponsorship. All applicants must reside in the United States at the time of hire.