Sr Research Regulatory Coordinator, Remote

UofL Health; Kentucky; Remote; USD 75,000 - 110,000; Full time

Benefits offered by this job

Remote work option

Job summary

UofL Health is seeking a remote Research Regulatory Coordinator Sr who will oversee regulatory aspects of clinical studies across UofL Health facilities and clinics. You will work with ULHRO, CRRC, IROC, and IRBs to ensure compliance and efficient operations, guiding SOPs and personnel vetting for EMR access.

The role requires a bachelor’s degree, ~5 years in research administration, and professional certifications are preferred.

Qualifications

• Bachelor's degree is required.
• Experience in clinical research and human subjects’ protections incl. HIPAA authorizations and IRB processes is required.
• Approximately 5 years of experience in research administration is preferred.

Responsibilities

• Develop processes to streamline regulatory oversight in UofL Health facilities and clinics.
• Review IRB correspondence, document action items, and ensure next steps in ULHRO systems.
• Prepare and maintain IRB submissions and regulatory records for nursing and pharmacy research initiatives.
• Facilitate CRRC processes for clinical research based on patient-care impact and feasibility.
• Train and oversee staff to ensure proper vetting for EMR access and facility permissions.
• Ensure HIPAA authorization validity for research involving patient data.
• Support nursing and pharmacy research initiatives through regulatory guidance and policy adherence.

Skills

Regulatory oversight

IRB submissions

HIPAA compliance

Clinical research

Research administration

Education

Bachelor's degree

Job description

Primary Location: Work from Home - KY Address:
P.O. Box 909
Louisville, KY 40201-0909
Shift:
First Shift (United States of America)

Job Description Summary:
UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.

With more than 12,000 team members—physicians, surgeons, nurses, pharmacists and other highly skilled health care professionals—UofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description:
Position is remote but candidate needs to be local.
The Research Regulatory Coordinator Sr position is responsible for overseeing the regulatory aspects of clinical research studies taking place in UofL Health facilities and ULP clinics. The position communicates with the study team for each project and ensures regulatory requirements are met before the UofL Health Research Office (ULHRO) approval is granted. The position works closely with the UofL Health Clinical Research Review Committee (CRRC); the Interdisciplinary Research Oversight Council (IROC), the Research Regulatory Coordinator, the UofL Human Subjects Protection Program and External Institutional Review Boards (IRB). The Research Regulatory Coordinator Sr establishes standard operating procedures as needed to streamline operations and increase effectiveness and efficiency with the ULHRO team members and service line leaders. Position oversees processes to vet Research Personnel for access to EMRs and facilities. Position submits IRB applications for UofL Health employed staff and faculty to support Nursing Excellence initiatives and Pharmacy residency research.

Essential Functions:

• Develop processes and procedures as needed to streamline regulatory oversight in the UofL Health Facilities and ULP clinics
• Review all IRB correspondence, determine action items, and document content in ULHRO system to ensure appropriate next steps are completed.
• Review submissions to the ULHRO and establish the project records and documents as required for UofL Health Institutional Review.
• Facilitate the Clinical Research Review Committee (CRRC) process for clinical research based on the operational impact to patient care teams to ensure feasibility of projects.
• Train, assist, and oversee the Research Regulatory Coordinator as needed to ensure appropriate vetting for research personnel who need access to our EMRs & facilities.
• Ensure a valid HIPAA authorization exists for all research involving UofL Health patients’ data.
• Work closely with the Interdisciplinary Research Oversight Council to support the magnet journey and evidence-based practice by advising nursing staff on policies and procedures for research
• Prepare IRB submissions and maintain regulatory oversight for clinical research projects for UofL Health Nursing staff and Pharmacy residency as needed.

Other Functions:

• Review completed consent forms for accuracy and compliance.
• Review documents included in IRB submissions and IRB correspondence regarding collection and release of UofL Health medical records data. This includes reviewing protocols, waivers, consent documents and data collection sheets to determine if any changes are needed for HIPAA authorization to be congruent with protocol.
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
• Performs other duties as assigned

Additional Job Description:

Education:

• ~ Bachelor’s degree (required)

Experience:

• ~ Experience in clinical research, human subjects’ protection regulations, including HIPAA authorizations, and IRB process (required)
• ~5 years of experience in research administration (preferred)

Certification:

• ~ Professional certification such as CCRP, CHRC, ACRP-CP (preferred)