Sr. Project Specialist

West Pharmaceutical Services; Cidra (PR); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Community involvement

Continuous learning & development

Generous PTO

Inclusive culture

Job summary

West Pharmaceutical Services, Inc. is seeking a Senior Project Specialist for an onsite role in Puerto Rico.

You will manage multiple complex projects, drive them to completion on schedule and budget, and collaborate with R&D, Engineering, Procurement, Quality, Regulatory, Product Management, Marketing, and Supply Chain. You will design and implement efficient processes, support injection molds or automated assembly programs, and lead cross-functional teams to optimize operations while

Qualifications

• Bachelor’s degree in Chemistry, Biology, Engineering or related science field.
• Minimum 5 years in program management or project engineering in the medical device industry (injection molding and/or automation).
• Experience with GMP and ISO requirements.
• Excellent written and verbal English and Spanish communication.

Responsibilities

• Communicate and provide project management activities for the unit with internal and external partners.
• Build and maintain critical path, milestones, and overall program timeline and budget.
• Coordinate with cross-functional teams and external partners to implement improvements and monitor effectiveness.
• Document project team meetings and follow up on actions; identify opportunities for continuous improvement.
• Create and maintain project documentation, flowcharts, SOPs, and other materials.
• Analyze existing processes to identify inefficiencies and automation opportunities.
• Attend tradeshows and industry events as appropriate.
• Lead business process mapping sessions with global teams to document current practices.

Skills

Project management

GMP/ISO knowledge

Bilingual Spanish/English

Cross-functional teamwork

Analytical skills

Education

Bachelor's Degree in Chemistry, Biology, Engineering or related science field

Tools

MS Project

SAP

Job description

This is an onsite position requiring the team member to be onsite 5 days a week. No relocation is provided for this opportunity. No sponsorship offered. At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families. We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

In this fully onsite role, the Sr. Project Specialist will be responsible for managing the project management process for multiple complex projects simultaneously to meet internal and external customer deliverables. The Sr. Project Specialist will also be responsible for driving projects to completion based on timelines, budget, and resources. They will collaborate with R&D, Engineering, Procurement, Marketing, Quality, Regulatory, Product Management, Supply Chain, and other team members to manage and prioritize activities based on risk impact to the project. They may evaluate, design, and implement efficient business processes across various departments, analyze workflows, identify areas for improvement, and develop strategies to enhance operational efficiency. They will support injection molds and/or automated assembly equipment programs.

Essential Duties And Responsibilities

• Communicate and provide project management activities for an operating unit, which may include internal and external partners and technical discussions.
• Build and maintain critical path, milestones and overall program timeline and budget.
• Responsible for coordinating with cross-functional team and external partners to implement improvements and monitor effectiveness.
• Document project team meetings and follow up on open action items. Proactively identify opportunities for continuous improvement.
• Create and maintain project documentation to communicate status and progress. May need to create flowcharts and process maps in Visio, standard operating procedures (SOPs), and other relevant materials.
• Conduct thorough analysis of existing processes to identify inefficiencies, bottlenecks, and initiate project change alerts in the case of delays, changes in scope, or deliverables. May need to identify areas of automation.
• Facilitate after action reviews as appropriate to identify successful and unsuccessful project elements.
• Attend tradeshows and other industry gatherings, as appropriate.
• May need to conduct business process mapping sessions with global teams to understand and document current business practices, and foster strong relationships with key stakeholders to ensure a collaborative approach to process improvement.
• May need to utilize data-driven insights to drive harmonization of different approaches, and develop strategies to ensure consistency and efficiency in operations.
• May need to partner with Process Owners to develop implementation roadmaps, develop training materials, provide support, and ensure that team members understand and adhere to new processes.
• Other duties as assigned

Education

• Bachelor's Degree in Chemistry, Biology, Engineering or in another science related field, or equivalent experience required.

Work Experience

• Minimum 5 years of professional experience in program management or project engineering within the medical device industry, including experience with injection molding and/or automation processes.

Preferred Knowledge, Skills And Abilities

• Technical skilled and project-oriented professional.
• Demonstrated strong project management skills.
• Successful customer interaction experience (internal or external).
• Knowledge of GMP and ISO requirements.
• Strong Spanish and English communication skills, both written and spoken.
• SAP and MS Project experience.
• Demonstrated proficiency in MS Office products (Excel, Word, Powerpoint, Outlook).
• Excellent analytical and problem solving skills.
• Experience coordinating and leading cross-functional project teams.
• Ability to comply with the company's safety and quality policies at all times.

License and Certifications

• Program and Project Management\Certified Project Management Professional (PMP)-PMI preferred.

Travel Requirements

20%: Up to 52 business days per year

Physical Requirements

Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Additional Requirements

• Conforms with and abides by all regulations, policies, work procedures, and instructions.
• Ensures compiance wjith GMP,ISO,HSE,safety, and internal quality requirements.
• Practical experience and direct involement in program execution tasks.
• Exhibits regular, reliable, punctual and predictable attendance.
• Dependable, detail oriented, able to think creatively under pressure and work in a fast paced, constantly changing environment. Work under deadlines with constant interruptions.
• Must be able to communicate effectively with written and oral skills, make quick decisions, interpret data, read and write, speak in front of groups, express and exchange ideas, learn and apply new information or new skills, understand direction and adhere to procedures.
• Organizational skills will enable planning, prioritization and achievement of goals especially of importance for the successful execution of related activities.
• Position operates in a professional office environment. May stand or sit for extended periods of time.
• Read and interpret data, information and documents.
• Must maintain the ability to work well with others in a variety of situations.
• Must be able to multi-task, work under time constraints, problem solve, and prioritize.
• Ability to make independent and sound judgments.
• Observe and interpret situations, analyze and solve problems.
• Able to routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

What We Offer

• Community Involvement: West encourages volunteerism through its West without Borders initiative and other charitable programs that make a difference in local communities.
• Continuous Learning & Development: Opportunities for professional growth through training programs, tuition assistance, leadership development, and skill-certification initiatives.
• Generous Paid Time Off (PTO): Flexible vacation, personal, and holiday leave ensures employees can maintain a healthy work-life balance and recharge effectively.
• Inclusive & Collaborative Culture: A global workforce that values diversity, equity, and inclusion - where all voices are heard and respected in a supportive environment.

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening.