Sr. Planning Project Manager

One Workplace; Seattle (WA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

15 days PTO

9 paid holidays

Medical/Dental/Vision Insurance

401k + Employer Match

Paid Parental Leave

Wellness App reimbursement

Profit Sharing

Job summary

One Workplace is seeking a Senior Project Manager in Seattle to lead large FF&E projects over 250,000 sq ft, defining budgets, scope, and schedules with client and vendor teams.

You will act as SME for Client Workplace Guidelines and FF&E planning, coordinating with architects and contractors to drive quality, risk management, and successful delivery from planning through close.

Qualifications

• 7-10 years Project Management experience in design field.
• Solid Understanding of PMP.
• Demonstrated ability and knowledge in design specification development.
• Strong communication of scope and risks to internal and external partners including client.
• Experience leading a project team.

Responsibilities

• Lead planning and client-facing meetings to define milestones and deliverables.
• Coordinate planning, sourcing, installation teams to meet deadlines.
• Manage budgets, change orders, and profitability for each project.
• Ensure communication plans and documentation are in place for all stakeholders.
• Maintain quality control and project documentation from start to close.

Skills

Project management

Leadership

Communication

Design specification

Stakeholder management

Education

Design/architecture degree

Tools

MS Project

Microsoft Office

Job description

Overview

We are Splice. We believe that people with a purpose need a place to be their best. From Seattle-area skyscrapers to the Pacific Northwest’s premier Universities and medical facilities, we design and create insightful spaces with the latest technology, providing our clients an environment that embodies their image and encourages success. Workspace Development is the professional services division of One Workplace, providing FF&E project integration, post-occupancy, and MAC management for some of the most well-known companies in the Seattle area.

Splice is committed to the development of empathetic leaders, diversification of talent, and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams by removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

Location:

Seattle, Washington

Position Overview

Manages large projects over 250,000 sq. ft or of complex nature. Defines and manages project budget and scope, ensuring accuracy for reporting while maintaining profitability expectations. Ensures communication plan is in place for all stakeholders to ensure all project requirements are met from beginning to close. Subject Matter Expert (SME) for Client Workplace Guidelines and FF&E Planning. Understands project specific requirements, goals, and challenges that impact client service delivery. Attends or leads all relevant meetings with architect/designer; attends project meetings with clients, vendors, and construction management. Defines project deliverables and deadlines for internal project team (Planning, Sourcing, Installation) based on project requirements and client needs.

Essential Functions

Team Leadership

• Point of first escalation for the planning team and supports new hire training and project coaching.
• Exhibits tenacious and creative problem-solving skills, while leading by example with a strategic and de-escalation focus approach.
• Encourages and embodies the “teach to fish” ideology and leads planning group to raise the bar in knowledge and excellence.

Client Leadership and Interface

• Works closely with clients/client representatives to build clear understanding and expectations; project requirements such as milestones, deliverables, deadlines.
• Meets regularly with client/client representatives to provide updates on project status and to manage emerging project issues.
• Manages scope closely with clients/client representatives and communicates scope changes and presents appropriate solutions and associated resource impacts.
• Works with clients to understand existing standards and process, develops and revise standards and policies as needed.
• Assists clients with the development of documentation and procurement of products and services outside of the standard programs.

Budget Management

• Defines and manages project budgets, ensuring accuracy for reporting and profitability.
• Maintains accurate documentation of proposed, approved and revisions of project budget.
• Manages scope closely with internal partners and, as appropriate, defines change orders.
• Identifies and implements timely audits to minimize errors that impact resources and/or profit margin.
• Ensures timely submittal and approval for project billings.
• Completes weekly accurate time keeping for all individual project work.

Project Leadership

• Builds strong relationships with regional client and vendor representatives.
• Defines project deliverables and deadlines for internal project team (Planning, Sourcing, Installation) based on project requirements and client needs.
• Regular communication with internal and external project team members to ensure all parties are up to date on status, risk, revisions, and changes.
• Manages project dependencies to ensure coordination and on time delivery.

Expertise and QC

• Subject Matter Expert for FF&E Project process and best practices.
• Ensures all quality control practices are implemented per process: plan to spec, specification review, appropriate double checks, green stamp, etc. to ensure accuracy of ordering per specification.
• Engages in early design reviews to ensure specifications being proposed fit project requirements.
• Maintains all critical project documentation for quality control: PAL (Project Action Log), spec version control, standard count, floor plans, installation information.
• Review design and product specification to ensure customer guidelines, programming, and design language are applied.
• Consult on matters where specifications may conflict with multiple interests and facilitate the project team and client towards an agreed upon solution.

Knowledge, Skills and Abilities

• Furniture, Interior Design, Interior Architecture, Architectural Studies, or relevant degree
• 7-10 years Project Management experience in design field.
• Solid Understanding of PMP
• Demonstrated ability and knowledge in design specification development.
• Solid and direct experience in leading project communication of scope and risks to internal and external partners including client.
• Experience leading a project team.

Computer Skills

• High degree of proficiency with Microsoft Office: Outlook, Word, Excel and Teams.
• Demonstrated ability in MS Project or similar project management software.

Employee Benefits

• 15 daysof PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500/year
• Profit Sharing

Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is typically low to moderate.

The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual’s skills, experience, and qualifications.

Compensation Range:

$100,000—$110,000 USD