Sr Ops Admin - Dangerous Goods/Hazmat-2

Federal Express Corporation; Pittsburgh (Allegheny County); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Evening shift (3pm–9pm)

Job summary

Federal Express Corporation seeks a dedicated station operations team member to safely handle dangerous goods and ensure accurate paperwork for shipping. You will support clerical tasks, prepare manifests, and monitor compliance with FedEx policies and regulations.

The role involves visual inspection of hazardous goods, organizing shipments, and basic data entry in office systems. Evening shifts (approx. 3pm–9pm) are available, with training provided for all required hazardous materials courses.

Qualifications

• Ability to complete required training for dangerous goods, cleanup, FedEx waste and related topics
• General business skills including typing, data entry and use of office equipment
• Microsoft Office and web-based applications proficiency
• English reading/writing/comprehension to ensure regulatory compliance
• Customer service skills to respond effectively and professionally
• Strong verbal and written communication with management
• Time management and multitasking in a fast-paced environment

Responsibilities

• Determine acceptability of declared dangerous goods packages via visual inspection and checklist/compliance app
• Monitor packages for dangerous goods and open safe shipments with manager approval
• Sort packages by destination and compile transport lists
• Pull and organize air bills, declarations and shipping papers; prepare dangerous goods paperwork
• Monitor handling of dangerous goods and ensure compliance with laws and FedEx policy
• Maintain dangerous goods manuals, supplies, and regulatory references
• Assist with cleanup and spills and coordinate with safety departments
• Compile reports for damaged hazardous materials and loss events
• Provide clerical support and data entry across systems
• Serve as frontline customer service to resolve inquiries and issues

Skills

Typing

Data entry

Office equipment

Customer service

English communication

Verbal communication

Written communication

Time management

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office

Web-based applications

Job description

Ensures safe and legal handling of dangerous goods/hazardous materials including proper separation, palletizing, and aircraft and/or truck loading. Provides clerical and administrative support for station operations, ensuring all dangerous goods paperwork is completed accurately and timely and properly distributed to all necessary parties. May perform clean-up, regulated waste activities, and other duties.

Essential Functions

• Determines acceptability of declared dangerous goods packages via visual inspection and use of checklist or compliance application as required.
• Monitors other packages for potentially dangerous goods via visual inspection, handling, and accompanying paperwork. When deemed safe and necessary, opens packages with manager's approval to identify rejected shipments and process accordingly.
• Sorts packages according to destination and split list to ensure accurate transport.
• Pulls proper copies of air bills, declarations, and hazardous materials shipping papers, sorts batches, and redirects copies for dangerous goods manifesting, as appropriate. Reviews and prepares load manifests, transport documents of outbound vehicles, and/or aircraft. Maintains all files for dangerous goods paperwork as required by FedEx and applicable regulations.
• Monitors handling of dangerous goods through the station or ramp. Loads dangerous goods into vehicles and/or aircraft. Audits inbound vehicles and/or flights for compliance with applicable laws and FedEx policy.
• Maintains dangerous goods manuals and supplies, including copies of regulations, procedures, and job aids.
• May perform clean-up and/or ensure proper response to any dangerous goods spills in vehicles, aircraft, or facility. Ensures proper containment and disposal according to applicable laws and policies, giving direction to management and staff as required in these matters. Acts as liaison with safety and other departments, as required.
• Completes reports accurately and timely for damaged hazardous materials.
• Properly manages regulated waste for repacking, labeling, storage, and preparation for offsite disposal in compliance with applicable laws and FedEx policies. Additional Operations essential functions:
• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone.
• Reviews, researches, and/or enters data into various systems to support respective functional area.
• Compiles data and provides various regular and ad-hoc reports to management for review and determination.
• Serves as frontline customer service to receive, solve and/or escape customer inquiries and issues. Additional Quality Assurance/Loss Prevention essential functions:
• Supports ability for timely delivery and mitigates loss and damage by performing address searches/corrections through various sources and ensuring packages are in good condition for the customer.
• Prioritizes workflow to maximize the number of packages that can be resolved and sent out for delivery on the same day.
• Ensures all packages receive appropriate scan statuses. Inspects and handles hazardous material damages as per policy. Ensures all loose product is accounted for as per company policy.
• Researches missing packages to understand the root cause of scanning failures and compiles information on disputed deliveries for management review.
• Reviews and trends loss and damaged claims filed to identify improperly charged claims and brings to the attention of management.
• Performs other duties as assigned.

MINIMUM EDUCATION

• High school diploma or GED required.

Minimum Experience

• Four (4) years of customer service, clerical, and/or related experience required. REQUIRED SKILLS, ABILITIES AND/OR LICENSURE
• Ability to successfully complete all required basic and recurring training for dangerous goods, clean-up, FedEx waste, and/or related topics
• General business skills such as typing; data entry and review; and use of office equipment, such as phone and copier
• Software skills, including use of Microsoft Office software and web-based applications
• Ability to read, write, communicate, and comprehend English required to ensure compliance to applicable regulations
• Customer service skills necessary to respond to requests effectively and professionally
• Verbal and written communication and presentation skills necessary to communicate with all levels of management
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve goals

JOB CONDITIONS

• May work in hot or cold temperatures
• Works in an area with loud noise and possible fumes
• May need to lift up to 20 pounds
• No travel required

Preferred Qualifications:

Monday - Friday: Approx. 3pm - 9pm.

Pay Transparency

Pay:

18.19 - 27.34

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants Have Rights Under Federal Employment Laws

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection Act

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only).

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)