Sr Operations Coordinator

Cardinal Group Companies; State College (Centre County); On-site; USD 22,000 - 33,000; Full time

Job summary

Cardinal Group Companies in Centre County, PA is seeking a Sr. Operations Coordinator to support the Community Manager in leasing, marketing, and resident relations.

You will drive occupancy, pre-lease future availability, and ensure excellent service across property operations. The role emphasizes greeting and qualifying prospective clients, presenting homes, coordinating marketing plans, and supervising leasing staff while adhering to Cardinal's standards.

Qualifications

• 1-2 years of customer service and sales experience.
• High energy and ability to work in a fast-paced environment.
• Excellent customer service, warm and helpful demeanor.

Responsibilities

• Greet prospective clients, qualify needs, present the property and apartments, and close the sale using Cardinal Way of Leasing.
• Earn and maintain Cardinal Way of Leasing certification and pass internal shops.
• Assist the Community Manager in training leasing staff in customer service and leasing workflows.
• Answer incoming phone calls professionally and manage inquiries from clients and vendors.
• Complete lease applications and verify results; notify outcomes to prospects.
• Maintain client records and daily/weekly/monthly reports.
• Maintain tour routes for curb appeal and support community marketing events.
• Plan and execute a Monthly Marketing Plan, including events, fairs, open houses, and social media.
• Manage the community’s social media accounts and online reputation.

Skills

Customer service

Sales experience

Communication skills

Education

High School Diploma or equivalent

Job description

Summary

As the Sr. Operations Coordinator, you are responsible for assisting the Community Manager in maintaining all aspects of property operations, but with a concentration on the leasing, marketing, resident relations, and functions of the community. The incumbent strives for 100% occupancy through retention of existing residents, leasing current availability and pre-leasing of future availability.

POSITION: Sr. Operations Coordinator

COMPENSATION: Non-Exempt / Hourly

RESPONSIBILITIES (Including But Not Limited To)

• Utilize Company leasing expectations and procedures to warmly greet prospective clients, qualify, determine needs and preferences, professionally present the property and apartment homes, utilize feature/benefit selling, close the sale and follow-up using Cardinal’s Sales Platform (Cardinal Way of Leasing).
• Earn and maintain a Cardinal Way of Leasing certification by utilizing the CWoL resources available to all team members and passing both in house and third-party shops in congruence with the Cardinal Training Department scoring standards.
• Assist the Community Manager in training all Full Time and Part Time Leasing Team Members in all job duty expectations, including but not limited to; customer service, phone etiquette, leasing workflows, resident interactions, marketing and CWoL.
• Answer incoming phone calls professionally and handle accordingly, whether the caller is a prospective client, a client, an internal Company team member or a vendor.
• Complete all lease applications and participate in the verification of applications. Notify prospective clients of results.
• Maintain accurate client records in accordance with Company policy. Update daily reports concerning notice to vacate, vacancy reports, activity reports, etc. on a daily, weekly, monthly, and annual basis.
• Maintain and perform upkeep of the tour route to ensure curb side appeal.
• Assist residents with day-to-day tasks, as a part of the community's concierge program, while developing and creating a community.
• Plan and execute a Monthly Marketing Plan (MMP) which may consist of residential events, housing fairs, open houses, orientations, community events, university and local marketing events, promotional items, incentives, outreach, social media, and digital marketing.
• Run the community’s social media accounts.
• Maintain and improve your community’s online reputation through reviews & internal satisfaction survey tools.
• Participate in Cardinal U training as required.

Qualifications

• 1-2 years of customer service and sales experience.
• Strong communication skills.
• High-energy and enjoys a fast pace environment.
• Enjoy and take pride in providing excellent service.
• Excellent customer service skills warm, friendly and helpful in person and on the phone.
• Basic computer skills: typing and writing ability for correspondence, memos, etc.
• High School Diploma or equivalent.
• Available to work evenings and weekends.
• Ability to embody the Cardinal Culture and Cardinal Core Values every day.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbents work both inside and outside of apartment buildings and in all areas of the property including amenities and have frequent exposure to outside elements where temperature, weather, odors, and/or landscape may be unpleasant and/or hazardous.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to use hands to finger, type, handle, or feel and talk or hear. The Team Member regularly required to stand; walk; reach with hands and arms, and climb, stoop, or squat. Incumbents must be able to physically access all exterior and interior parts of the property and amenities and must be able to work inside and outside in all weather conditions including, but not limited to rain, snow, heat, hail, wind and sleet.

The Team Member must be able to push, pull, lift, carry, or maneuver weights of up to twenty (20) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Rare or regular travel may be required to assist properties as needed, attend training classes or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Team Leader.