Sr Marketing Coordinator

HGA; Milwaukee (WI); Hybrid; USD 89,000 - 106,000; Full time

Benefits offered by this job

Annual bonus

Success sharing bonus

401(k) guaranteed contribution

Parental leave

Medical insurance

Dental insurance

Life insurance

PTO

Short-term disability

Long-term disability

Job summary

HGA is seeking a Senior Marketing Coordinator to advance our education, science + technology, and arts market storytelling. You will own end-to-end marketing collateral, write compelling content, and drive proposals and award submittals across multiple offices.

The role requires 5+ years in marketing within the AEC or commercial real estate sector, strong InDesign capabilities, and proven collaboration skills in a fast-paced team environment.

Qualifications

• Bachelor's degree in Marketing or related field or equivalent experience.
• 5+ years of professional marketing experience in the AEC or commercial real estate industry.
• Experience producing RFQ/P responses with leadership and stakeholders.
• Advanced proficiency in Adobe InDesign; working knowledge of Photoshop and Illustrator.
• Strong proofreading, editing, and brand-adherence skills.

Responsibilities

• Lead end-to-end project pursuit process, including RFQ/P responses and interviews.
• Collaborate with Education, Science + Technology, and Arts groups to define messaging and write marketing content.
• Design collateral for awards, conferences, and events.
• Coordinate photoshoots and on-site support.
• Work cross-functionally across teams and offices.
• Collaborate with Sector Marketing, Brand, and Communications teams.
• Take initiative and adapt to changing priorities.

Skills

Content writing

RFQ/P management

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

Microsoft Office

Proofreading

Graphic design

Team collaboration

Deadline management

Education

Bachelor's degree in Marketing or related field

Tools

Adobe InDesign

Photoshop

Illustrator

Canva

VantagePoint

Workfront

Microsoft Office

Job description

Overview

Ready to advance your marketing career — join HGA's Marketing team! Locations: Minneapolis, MN; Milwaukee, WI; or Boston MA. As a nationally recognized architecture, engineering, and planning firm, we are seeking a Senior Marketing Coordinator to support our marketing efforts within the Education, Science + Technology, and Arts markets. If you're a creative, results-driven marketer who thrives in a fast-paced, collaborative environment, we want to hear from you! This individual will own the end-to-end process of producing market-specific collateral and developing HGA stories to inspire action. From brainstorming ideas and writing content to coordinating and producing proposals and award submittals, we’re looking for someone who can help position HGA for priority clients and pursuits across the Education, Science + Technology, and Arts markets.

In This Role You Will

• Lead the end-to-end project pursuit process—project management, content development, and document production for marketing collateral supporting client prepositioning and pursuits, including RFQ/P responses and interviews that integrate creative storytelling and visual delivery.
• Collaborate with Education, Science + Technology, and Arts practice group leaders, principals, and business developers to implement messaging strategy, define narrative approaches, and write and proofread marketing content.
• Design and develop collateral to support other market visibility initiatives, including project award submissions, conferences, events, and speaking engagements.
• Lead photoshoot coordination for select projects, including planning, scheduling, consultant and project team coordination, and onsite support during shoot days.
• Work in a highly interactive, cross-functional role, collaborating with and cultivating positive relationships among team members across various teams and offices.
• Collaborate across the Sector Marketing, Brand, and Communications teams to execute strategic initiatives and champion marketing projects as appropriate.
• Take initiative with a solution-focused mindset, with the ability to work through ambiguity and pivot when priorities or circumstances change.

You Will Need To Have

• Bachelor's degree in Marketing, Communications, Arts, Architecture (or other related field), or an equivalent combination of relevant education, training, and professional experience. (Demonstrated relevant marketing experience is more important than a specific field of study.)
• 5+ years minimum of professional marketing experience in the architecture, engineering, and construction (AEC) industry or commercial real estate industry, including content writing, creating original documents and graphics in Adobe InDesign, and managing concurrent projects from beginning to end.
• Experience managing and producing RFQ/P responses in collaboration with leadership, internal partners, and other stakeholders.
• Advanced proficiency in Adobe InDesign and working proficiency with other Adobe Creative Suite programs, including Photoshop and Illustrator.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Proficiency in Adobe Workfront, Canva, and/or VantagePoint is a plus.
• Strong proofreading and editing skills, with the ability to refine narrative text for grammar, spelling, clarity, consistency, tone, and adherence to brand standards.
• Strong graphic design and image curation sensibilities.
• High attention to detail.
• Ability to work collaboratively and independently, take initiative, manage multiple priorities, and meet deadlines.
• Experience mentoring or supporting the development of team members.

Salary Information

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $89,300 - $106,000 (Mid-West) or $97,100 - $126,200 (East Coast) depending on qualifications and experience.

Additional Information

At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week. Join our nationally recognized, award-winning team of architects and engineers—and help us shape what’s next.