Sr. Manager, Research Administration (Pre-Award)

University of Miami; Coral Gables (FL); On-site; USD 110,000 - 150,000; Full time

Job summary

The University of Miami's Office of Research Administration seeks a Senior Manager, Research Administration (Applications) who will review sponsored proposal applications, negotiate awards, and provide institutional‑level support to units and departments.

You will oversee pre‑award application activities, ensure sponsor compliance, collaborate with investigators and offices, and monitor performance with dashboards to meet SLAs and KPIs.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Experience in research administration, academic setting preferred.
• Strong knowledge of sponsor policies and regulations.

Responsibilities

• Reviews, analyzes, negotiates, and endorses completed proposals and awards with a focus on corporate/industry funded research.
• Supports leadership in staff training on corporate/industry sponsored research requirements.
• Ensures use of correct processes, forms, and submission requirements.
• Communicates with extramural agencies on proposal and grant matters.
• Provides guidance on sponsored research administration issues and sponsor terms.

Skills

Analytical skills

Leadership

Communication skills

Independent work

Data analysis

Project management

Team leadership

Education

Bachelor’s degree in relevant field

Master’s degree in relevant field

Tools

Huron Research Suite

grants.gov

eRA Commons

Job description

The Office of Research Administration (ORA) has a great job opportunity for an Sr. Manager, Research Administration to work at the University of Miami.

CORE JOB SUMMARY

The Senior Manager, Research Administration (Applications) for the Office of Research Administration works independently to review completed sponsored proposal applications and negotiate awards in adherence to sponsoring agency and organizational requirements. The Sr. Manager, Pre-Award Applications also provides institutional‑level sponsored research administration services to various units and departments.

CORE JOB FUNCTIONS

• Reviews, analyzes, negotiates, and endorses completed proposals and awards with a specific focus on corporate/industry funded clinical research and clinical trial projects.
• Supports the Executive Director and Associate Directors of Pre‑Award in developing and delivering staff training on the unique requirements and complexities of corporate/industry funded clinical research and clinical trial projects.
• Ensures use of the correct processes, forms, and submission requirements.
• Communicates with extramural agencies on proposal and grant‑related matters.
• Provides advice to staff regarding sponsored research administration issues, interpreting a broad range of sponsor policies, government regulations, and terms and conditions.
• Collaborates with other University groups such as Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Risk Management, sponsors and other relevant offices to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM policies and procedures, and applicable agency guidelines, laws and regulations.
• Leverages real‑time dashboards to monitor team performance, ensuring the team consistently meets or exceeds Service Level Agreement Key Performance Indicators.
• Drives a culture of accountabilityby basing team performance assessments on measurable data.
• Identifies process inefficienciesthrough data analysis and suggest/implement improvements.
• Provides updates and status reports to senior management on a regular basis by track relevant data using University systems and other tools and provides leadership with metrics, including through output and turnaround time.
• Keeps current on relevant professional information by attending professional development opportunities and trainings.
• Ensures compliance with organizational standards. Adheres to University and unit‑level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:
Bachelor’s degree in relevant field required, Master’s degree in relevant field preferred.

Certification and Licensing

CRA, CHRC, or CHRC certification preferred

Experience

Minimum 7 years of relevant experience, ideally in an academic setting. Appropriate combination of relevant education and/or experience may be considered.

Knowledge, Skills and Abilities

• Knowledge of business and management principles.
• Extensive knowledge of research administration, preferably in academic institution clinical research.
• Knowledge of Sponsor and University systems (i.e., Huron Research suite, grants.gov, eRA Commons) preferred.
• Knowledge of financial principles, Medicare regulations, healthcare reimbursement principles, laws and regulations guiding clinical research.
• Ability to efficiently research complex information and use it for establishment and improvement of work processes, reporting and data analysis.
• Ability to work independently and exercise independent judgment and professionalism.
• Excellent verbal and written communication skills with outstanding customer service skills.
• Professional experience and judgment to effectively serve faculty and sponsors while protecting, representing and advancing the University’s best interests.
• Ability to work well under deadline pressures without sacrificing accuracy, customer service, collegiality or ethics.
• Ability to analyze, consolidate, and interpret clinical budgeting information.
• Ability to analyze, manage, facilitate, and evaluate work operations.
• Ability to lead, motivate, develop, and train others.
• Strong analytic skills.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff