Sr. Licensing Manager

BDA, LLC; Austin (TX); Hybrid; USD 95,000 - 105,000; Full time

Benefits offered by this job

PTO

Vacation

Volunteer day

Holidays

Summer Fridays

Medical insurance

Dental insurance

Vision insurance

Life/AD&D insurance

401k

Tuition reimbursement

Mental health programs

Wellness programs

Professional development

Job summary

BDA, LLC is seeking a Sr. Licensing Manager to lead the licensing function, own the approvals workflow end-to-end, and manage monthly royalty reporting. You will coach a team, oversee licensor relationships, and ensure contract and manufacturer agreement compliance.

This role combines strategic planning with detailed financial work, including audits and partnership with Finance. A hybrid schedule (4 days onsite, 1 remote) is required, with residency near one of BDA's U.S.

Qualifications

• 10+ years in process and organizational development.
• 10+ years of marketing or operations experience.
• 11+ years of data entry experience.
• 8+ years of financial experience.
• 3+ years of proven people management and development experience.
• Proven record of managing analytical detail.
• Prior experience with ad specialty, advertising, or promotions industry preferred but not required.

Responsibilities

• Own and oversee the licensing approval request process, setting standards for accuracy and turnaround.
• Lead partnership with Finance on monthly/quarterly royalty reporting and audits.
• Serve as senior SME on licensor guidelines and resolve escalated issues.
• Own licensor relationships and lead weekly calls with licensors.
• Oversee contract and manufacturer agreement compliance and renewals.
• Assess, analyze, and evolve processes to increase results and ease of process.
• Lead, coach, and develop direct reports with clear priorities.

Skills

Process development

Marketing ops

Data entry

Finance experience

People management

Analytical detail

Promotions industry exp

Job description

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for.

POSITION SUMMARY

The Sr. Licensing Manager leads the licensing function, setting direction for the approval and royalty process, leading and developing direct reports, and serving as the senior point of contact for licensors, internal leadership, and account managers. This role owns the approvals workflow end to end, leads the partnership with Finance on royalty reporting and audits, owns licensor relationships, and is accountable for contract and manufacturer agreement compliance across all BDA properties.

This role carries financial/budgetary and strategic planning responsibility and requires the ability to interpret extremely detailed guidelines and corporate standards, anticipate issues, and drive thoughtful business solutions with a high degree of independence. Limited travel may be required.

This role requires a proven record of managing complex analytical and financial details. Years of proven people management and development experience are required, including a demonstrated ability to coach, grow, and retain team members. Prior experience in the ad specialty, advertising, or promotions industry is preferred but not required.

LOCATION:

• This role follows a hybrid schedule, with 4 days onsite and 1 day remote each week .
• To be considered, candidates must reside within commuting distance of one of BDA's offices in Atlanta, GA; Indianapolis, IN; Troy, MI; Woodinville, WA; Austin, TX; or Dallas, TX , as regular in-person collaboration is an essential part of the role.

KEY RESPONSIBILITIES

Approvals

• Own and oversee the licensing approval request process (Creative, Royalties, Campaigns, Key Initiatives), setting standards for accuracy and turnaround, including but not limited to:
  • QC Forms and Tracking — oversight of submission, tracking, and follow-up on forms and art submitted for all leagues
  • Ownership and governance of the Licensing portal
  • Serve as the escalation point for all Licensing business and account managers throughout all phases of the approval process

Reporting

• Lead the partnership with Finance on monthly and quarterly compilation and reconciliation of all royalty-related projects, lead annual audit preparation, and use error reporting to drive coaching and training
• Deliver royalty and approval performance reporting and insights to senior leadership

Brand Expertise

• Serve as the senior subject matter expert on licensor guidelines, maintaining reference materials, advising leadership and account teams on complex scenarios, resolving escalated issues, and recommending thoughtful business solutions

Relationship Management

• Own licensor relationships, leading ongoing weekly calls and serving as the escalation point for licensors' day-to-day needs

Contracts

• Oversee contract and manufacturer agreement compliance, keeping agreements up to date and supporting renewals in partnership with appropriate departments

Process Improvement

• Assess, analyze, and evolve processes and procedures to increase results and ease of process throughout BDA, leading cross-functional improvement initiatives

Team Leadership

• Lead, coach, and develop direct reports, setting priorities and performance expectations for the licensing team

Qualifications

• 10+ years in process and organizational development
• 10+ years of marketing or operations experience
• 11+ years of data entry experience
• 8+ years of financial experience
• 3+ years of proven people management and development experience
• Proven record of successful management of analytical detail
• Prior experience with ad specialty, advertising, or promotions industry preferred but not required

We are pleased to share the base salary range for this position is $95,000 to $105,000. If you are hired at BDA, your compensation will be determined based on factors that may include geographic location, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any offer. In the spirit of pay transparency, the range listed is the full base salary range for the role and hiring at the top of the range would not be typical, in order to allow for future salary growth. The range listed is just one component of BDA’s total compensation and rewards programs, which includes: robust PTO; vacation, a paid volunteer day, holidays and summer Fridays, Benefits; medical, dental, vision, life, and AD&D insurance, 401k; tuition reimbursement, mental health and financial wellness programs and professional development opportunities including tuition reimbursement. Certain revenue-generating positions may be eligible for incentive compensation.

BDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.