Sr. HRIS Representative (Human Resources Representative Sr)

PIHRA; Orange (CA); Hybrid; USD 84,000 - 135,000; Full time

Benefits offered by this job

Partial Telework

Comprehensive benefits package

PTO program

Tuition Reimbursement

Career development opportunities

Job summary

CalOptima Health is seeking a Sr. HRIS Representative to lead HRIS initiatives, optimize data flows, and partner with HR, Payroll and IT to deliver reliable human resources information systems.

This hands-on yet strategic role supports system maintenance, upgrades and audits, translates business needs into system requirements, and ensures data integrity. Partial telework is approved within California with in-person presence at the Orange, CA main office at least two days per week.

Qualifications

• Bachelor's degree in business, information technology, human resources or related field plus 5 years HRIS experience.
• 2 years of experience providing system support.
• 2 years of experience using computer hardware and software troubleshooting techniques.
• Third-party vendor solution configuration experience.
• Proven experience documenting processes, developing test scripts, running diagnostics and audits.

Responsibilities

• Lead HRIS implementations, process improvements and system maintenance.
• Collaborate with HR, Payroll and IT to define requirements and gaps.
• Configure HRIS modules, manage users, and maintain master data.
• Perform system upgrades, testing, and documentation of changes.
• Ensure data integrity and security through audits and validations.
• Provide mentorship and training to HRIS team members.
• Develop and maintain project plans, adhere to schedules and set technology priorities.
• Ensure HR data integrity through audits, reconciliations, and reporting.
• Maintain clear documentation of configurations, workflows, and policies.
• Build a library of job aids and knowledge base articles.

Skills

HRIS

Data integrity

System configuration

Testing & audits

Documentation

Cross-functional collaboration

Project management

Education

Bachelor's degree in business, information technology, human resources or related field

Tools

Microsoft Office

Job description

Sr. HRIS Representative (Human Resources Representative Sr)

CalOptima

Join Us in this Amazing Opportunity

The Team You'll Join

We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all.

More About the Opportunity

We are hoping you will join us as a Sr. HRIS Representative (Human Resources Representative Sr) and help shape the future of healthcare where you'll be an integral part of our HR - Admin Services team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. This position has been approved to be Partial Telework.

• If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum.

The Human Resources (HR) Representative Sr for Human Resources Information Systems (HRIS) will serve as an internal technical point of contact and facilitate day-to-day operational efficiency for our HR technology systems. While in this hands‑on yet strategic position, you will partner cross‑functionally with other teams to introduce new tools, test changes or recommendations, and ensure accurate data flow across all HR systems and applications. You will contribute to the support, upgrades and maintenance of CalOptima Health's people systems. Lastly, you will translate business needs into system requirements to deliver workable solutions and review current processes to improve efficiency. Together, we are building a stronger, more equitable health system.

Your Contributions To the Team

• 50% - Implementation, Process Improvement & System Maintenance
  • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
  • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
  • Acts as a primary administrator for people systems, including configuration of all modules, user permissions, organizational structures, and master data.
  • Collaborates with the HR functional team, Payroll team, and other internal teams to define requirements and/or gaps. Under general supervision, leads the system configuration, testing solutions, troubleshooting, performing maintenance, and implements improvements of HCM modules.
  • Works collaboratively with internal partners, vendor partners and team members to troubleshoot, research, and elevate issues as necessary, ensuring users are regularly updated on the status.
  • Performs system maintenance, including assisting in the review, testing and implementation of HRIS system upgrades or patches. Collaborates with functional and technical staff to coordinate application upgrades or fixes. Maintains HRIS system tables. Documents process flows, testing scripts and results.
  • Identifies opportunities to improve efficiency, automation, and user experience through business process enhancements, integrations, and innovative solutions, ensuring data integrity and confidentiality through audits and validations.
  • Stays current on product releases, patches, and industry best practices, proactively recommending opportunities to improve system performance and internal workflows.
• 40% - Analysis, Auditing, and Documentation
  • Creates detailed project plans, ensures adherence to project schedules, maintains a system-centric perspective, and collaborates effectively with peers to set technology priorities and engage in long-term planning.
  • Ensures integrity of HR data through audits, reconciliations, advanced queries/reporting, testing and continuous process monitoring.
  • Identifies and tracks system or related process issues, including documenting contingencies that occur during the entire course for a proper audit trail of resolution.
  • Maintains clear, up-to-date documentation of system configurations, workflows, and policies so they are easy to reference and update.
  • Develops and maintains a library of job aids, process documentation, and knowledge base articles to enable self‑service.
• 10% - Other
  • Provides mentorship and training for HRIS and other team members.
  • Completes other projects and duties as assigned.

Do You Have What the Role Requires?

• Bachelor's degree in business, information technology, human resources or other related field or equivalent work experience PLUS 5 years of HRIS technical application support experience is required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
• 2 years of experience providing system support is required.
• 2 years of experience using computer hardware and software troubleshooting techniques required.
• Third-party vendor solution configuration experience required.
• Proven experience in documenting processes, developing test scripts, running diagnostic tests and audits is required.

You'll Stand Out More If You Possess the Following

• 6 years of Human Resources experience.
• Experience with system interfaces and data mapping.

What the Regulatory Agencies Need You to Possess?

• n/a.

Your Knowledge & Abilities to Bring to this Role

• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem‑solve and possess project management skills.
• Work in a fast‑paced environment and in an efficient manner.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Motivate and lead multi-program teams and external committees/coalitions.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.

Your Physical Requirements (With or Without Accommodations)

• Ability to visually read information from computer screens, forms and other printed materials and information.
• Ability to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face‑to‑face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects, patients and/or equipment 10 to 25 pounds.

Ways We Are Here For You

• You'll enjoy competitive compensation for this role.
  • Our current hiring range is: Pay Grade: 312 - $84,092 - $134,548 ($40.43 - $64.6865).
    • The final salary offered will be based on education, job‑related knowledge and experience, skills relevant to the role and internal equity among other factors.
• This position is approved for Partial Telework (If the position is Telework, it is eligible in California only)
• comprehensive benefits package
• CalPERS pension program and additional retirement packages.
• Additional benefits and perks including:
  • A generous PTO program
  • A quality work life balance
  • Various wellness programs
  • Tuition Reimbursement
  • Professional development opportunities
  • Career development opportunities
  • Flexible scheduling
  • And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families.

Our Work Environment

If located at the 500, 505 Building or a remote work location:

• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

If located at PACE:

• Work is typically indoors in a clinical setting serving the frail and elderly.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.

If located in the Community:

• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• Employee will occasionally work outdoors in varied temperatures.
• There may be harmful or hazardous environmental conditions present for this job.
• The noise level in this work environment is usually moderate to loud.

Why Join Us?

We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare.

CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at [phone] if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.