Sr. Facilities Coordinator

Cushman & Wakefield; Maryland Heights (MO); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Vision and dental coverage

Retirement savings plan

Paid time off

Job summary

Cushman & Wakefield is seeking a Sr. Facilities Coordinator to support the facility management team in delivering client services across the portfolio. You will assist with maintaining building systems, coordinating vendors, and ensuring timely completion of maintenance and repairs.

The role requires strong organizational skills, clear communication, and the ability to manage multiple work orders with vendors and internal teams. Competitive benefits and comprehensive pay are offered.

Qualifications

• High school diploma required; associate's degree or higher preferred in business management, facilities management, or a related field.
• Proven organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize work orders.
• Proficient in Microsoft Office and facility management software.

Responsibilities

• Provide general facility management services and monitor office/facility operations.
• Address client inquiries and ensure timely, quality issue resolution and service delivery.
• Follow up with clients to ensure customer satisfaction.
• Coordinate with outside contractors for service and repairs of equipment.
• Create and manage work orders for engineering staff, vendors, and subcontractors.
• Report on open and closed work orders and monitor status.

Skills

Organizational skills

Coordination abilities

Communication skills

Multitasking

Microsoft Office

Facility management software

Education

High school diploma

Associate's degree or higher in business management or facilities management

Job description

Job Title

Sr. Facilities Coordinator

Job Description Summary

Summary
The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

Job Description

• Provide general overall facility management services, including continuous monitoring of office/facility
• Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery
• Follow up with clients to ensure customer satisfaction
• Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
• Remain knowledgeable regarding all operational aspects of building systems
• Coordinate with outside contractors for the service and repairs of equipment
• Follow protocol for effective building-specific maintenance and safety procedures
• Maintain on-going communication with contractors, client, and team
• Assist with site inspection within the assigned building portfolio
• Create work orders and assign work orders to the engineering staff, subcontractors, and vendors
• Report on open and closed work orders and check the status of open work orders with the assigned party
• Request, review, and submit work orders, bids, and proposals from vendors
• Verify final invoice pricing and process payments in a timely manner
• Assist in the monitoring and assessment of vendor performance
• Train vendors on work order and billing procedures
• Manage complex work orders such as environmental issues and disaster recovery
• Manage service and performance of vendors and landlords for timely completion of jobs
• Create and record appropriate written communication between all parties
• Schedule and document maintenance and repairs on building equipment
• Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates
• Provide process and procedures training and direction to new associates
• Coordinate special events in support of client
• Assist with measuring and reporting key performance indicators against service level agreements
• Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product

Qualifications:

• Education and Experience: A high school diploma is required; an associate’s degree or higher in business management, facilities management, or a relevant field is preferred
• Prior experience in facilities coordination or a related role is advantageous
• Proven organizational and coordination abilities
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize work orders
• Proficient in Microsoft Office and facility management software

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $23.29 - $27.40

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”