Sr Executive Assistant with Security Clearance

QinetiQ US; Los Angeles (CA); On-site; USD 150,000 - 195,000; Full time

Job summary

QinetiQ US seeks a Sr Executive Assistant with extensive DoW administration experience to support senior military and civilian leaders. The role emphasizes protocol, information management, and executive staff functions within a government context.

You will manage schedules, travel, records, and interface with Space Systems Command and DoW policies, leveraging DTS and MS Office to keep operations running smoothly for national security programs.

Qualifications

• Bachelor's degree required.
• TS/SCI eligibility or clearance is required.
• 20+ years of DoW administration experience.
• Experience providing executive-level support, protocol, information management, and admin.
• Proven ability to work directly with senior government leaders (military or civil servant).
• Experience with Defense Travel System (DTS) or equivalent travel systems.

Responsibilities

• Provide executive-level administrative and staff support to senior military and civilian leaders.
• Research, compile reports, manage schedules, travel arrangements (DTS), and coordinate meetings and events.
• Assist with compliance with Space Systems Command, Space Force, Air Force, and DoW policies.
• Maintain databases and records for mission support and documents.
• Support government civilian record keeping and HR functions as needed.
• Attend and support administration of meetings and reviews.
• Process military and civilian awards submissions.
• Develop and maintain schedules using Microsoft Suite applications.

Skills

Executive support

DoW administration

Government liaison

Senior leader interfacing

Education

Bachelor's Degree

Tools

DTS (Defense Travel System)

Microsoft Office

Job description

Company Overview We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR). QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend. Why Join QinetiQ US? If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview Join us in our fast-paced support to develop, advance, and sustain weapon systems for the U.S. Space Force (USSF) and its mission partners. You will be joining a team of personnel with experience and an in-depth understanding of the environments that include ground, near-space, space, and any system that operates in those environments to meet current and projected strategic, operational, and tactical needs for the Department of War (DoW). QinetiQ is a mission-led innovation company that works with the USSF and DoW to design, develop, field, and maintain requirements essential to national security and the survivability of the warfighter. We are seeking an Sr Executive Assistant with extensive experience in Department of War Administration (Government and/or Industry). The ideal candidate will be highly experience peforming military and/or civilian executive-level support services, protocol, information managmeent, and adminstrative support activities such as Executive Staff Support Functions, Military Protocol Information Management/Operations Support as well as a demonstrated ability to interface with Senior Leadership within the government (military and/or civil servant).

Responsibilities

• Assist the Government in the execution of routine business operations by providing executive-level adminstrative and staff support to senior military and civilian government leaders.
• Conduct research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel (e.g., DTS), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions.
• Assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving tasks including compliance with Space Systems Command, Space Force, Air Force, and DoW policy, laws, and regulations.
• Facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks.
• Develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements.
• Assist with managing Government civilian record keeping as well as support civilian human resource management functions.
• Attend and support adminsitration of meetings and reviews.
• Assist with the submission and processing of military and civilian awards.
• Develop and maintain schedules using Microsoft Suite applications.

Required Qualifications

• Bachelors Degree
• TS/SCI Eligibility; #qinetiqclearedjob
• 20+ years of experience in DoW administration (Government and/or Industry)
• Extensive experience providing military and/or civilian executive-level support services, protocol, information management, and administrative support.
• Proven ability to work directly with senior government leaders, both military and civvil servant.
• Extensive experience with the Defense Travel System (DTS) or other relevant government travel systems.

Pay Transparency The salary range for this role is $150,000 - $195,000 USD. The salary range provided is a good faith estimate representative of all experience levels. QinetiQ US considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.