Sr Executive Assistant - Hybrid (PA/NJ/DE)

Independence Blue Cross; Philadelphia (Philadelphia County); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Independence Blue Cross in Philadelphia seeks a Sr Executive Assistant to the Senior Vice President of Strategic Investments & Capabilities. The role provides specialized administrative support, manages calendars, travel, and communications, and prepares presentations and reports.

Hybrid role per company policy; candidate must be highly organized, discreet, and adept at coordinating across leaders and stakeholders in the Tri-State area.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3-5 years of experience providing executive-level administrative support to leadership.
• Experience using Microsoft Office products, including PowerPoint, Excel, Word, Outlook, Teams, and SharePoint.
• Demonstrated experience coordinating executive calendars, meetings, and organizational priorities.
• Proven ability to identify issues, analyze information, and recommend effective solutions.
• Strong ability to plan, organize, and manage multiple priorities independently.

Responsibilities

• Support Strategic Investments & Capabilities projects and initiatives in support of organizational priorities.
• Serve as a key point of contact for the Strategic Investments & Capabilities organization, coordinating activities and facilitating communication across stakeholders.
• Develop, review, edit, and draft presentations and documentation; independently research and analyze issues; prepare materials for presentations and decision-making.
• Coordinate the activities of the SVP, including complex calendars, travel arrangements, expenses, and logistics.
• Onboard and provide guidance for direct reports of the supported leader where applicable.
• Create professional documents using the Microsoft Office Suite.
• Understand the SVP's priorities to manage requests and commitments.
• Independently coordinate logistics for meetings, leadership forums, planning sessions, and conferences with internal and external parties.
• Anticipate SVP needs and proactively resolve issues as necessary.
• Serve as liaison to internal/external constituencies on behalf of the SVP and keep leadership informed.
• Maintain confidentiality and interact appropriately at all levels of the organization.
• Prepare meeting reports, minutes, correspondence, presentations, and org charts.
• Coordinate organization-wide initiatives with partners and support functions.
• Track deliverables, action items, and follow-ups for the SVP and leadership team.
• Ensure availability to executives outside standard hours when necessary.

Skills

Executive support

Calendar management

MS Office proficiency

Cross-functional coordination

Analytical thinking

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Teams

SharePoint

PowerPoint

Excel

Word

Outlook

Job description

Sr Executive Assistant - Hybrid (PA/NJ/DE)

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve.

Role Overview

The Executive Assistant reports to the Senior Vice President of Strategic Investments & Capabilities, providing specialized and complex administrative support. Responsibilities include critical support through research, analysis, writing, information coordination, distributing correspondence, scribing, distributing meeting minutes, and relationship management. The individual must possess and model a professional demeanor and be organized, self-motivated, with strong interpersonal skills and effective communication abilities.

Responsibilities

• Support Strategic Investments & Capabilities projects and initiatives in support of organizational priorities.
• Serve as a key point of contact for the Strategic Investments & Capabilities organization, helping coordinate activities and facilitate communication across stakeholders.
• Develop, review, edit, and draft presentations and documentation in collaboration with the SVP and Leadership Team; independently research and analyze associated issues and/or compile materials needed for presentations and decision-making purposes; compose correspondence as necessary.
• Coordinate the activities of the SVP, including management of complex calendars, travel arrangements, expenses, and associated logistics.
• Onboard and provide guidance/training, where applicable, for direct reports of the supported leader.
• Create professional and high-quality documents using the Microsoft Office Suite.
• Develop an in-depth understanding of the SVP's priorities, needs, and role within the organization to appropriately manage requests and commitments.
• Independently prioritize, plan, coordinate, and/or oversee logistics for meetings, leadership forums, strategic planning sessions, and conferences with individuals and entities internal and external to the company.
• Anticipate SVP needs and proactively solve problems and/or independently handle issues, as necessary.
• Serve as primary liaison to various internal and external constituencies on behalf of the SVP, including screening correspondence and telephone calls and keeping executive leadership informed of matters requiring attention.
• Maintain the strictest levels of confidentiality and interact appropriately with all levels of the organization.
• Prepare meeting reports and minutes, correspondence, presentations, organization charts, and other required documentation for the organization.
• Coordinate support of organization-wide initiatives and departmental activities with internal business partners and support functions.
• Track key deliverables, action items, and follow-up activities on behalf of the SVP and leadership team.
• Ensure availability to assigned executives that may exist outside of standard business hours/on-call when necessary.

Education/Experience

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 3-5 years of experience providing executive-level administrative support to leadership.
• Experience using Microsoft Office products, including PowerPoint, Excel, Word, Outlook, Teams, and SharePoint.
• Demonstrated experience coordinating executive calendars, meetings, and organizational priorities.
• Proven ability to identify issues, analyze information, and recommend effective solutions.
• Strong ability to plan, organize, and manage multiple priorities independently.

Hybrid

Independence has implemented a “Hybrid” model which consists of Associates working in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely on our designated remote days, the work must be performed in the Tri-State Area of Delaware, New Jersey or Pennsylvania.

IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.

Must have an Android or iOS device which is compatible with the free Microsoft Authenticator app.

Inclusion and Belonging

At IBX, everyone can feel valued, supported, and comfortable to be themselves, and all associates have a fair opportunity to achieve their full potential. We put these principles into action every day by acting with integrity and respect. Celebrating and embracing diverse thoughts and perspectives that make up our workforce means our company is more vibrant, innovative, and better able to support the people and communities we serve.

About Our Company

Serving more than 8 million people nationwide, including 2.5 million in southeastern Pennsylvania, Independence Health Group — together with its subsidiaries — is the leading health insurance organization in the Philadelphia region. Our mission to build healthier lives for you, your family, and your employees shapes our actions and decisions every day.

At Independence, we see each of our members as an individual, with unique needs and concerns. We’re dedicated to harnessing the very latest ideas and technologies to deliver access to care that meets those needs and surpasses your expectations. For more information about Independence access our website at www.ibx.com . We’re revolutionizing health care, and our focus is on you!

IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.