Sr. Executive Assistant

Aerospike, Inc.; Mountain View (CA); Hybrid; USD 135,000 - 155,000; Full time

Job summary

Aerospike, Inc. in Mountain View, CA, is seeking a Senior Executive Assistant to serve as a strategic partner to the CEO, optimizing time, streamlining executive operations, and ensuring priorities move forward.

This hybrid role requires discretion, superb organizational skills, and the ability to anticipate needs in a fast-paced environment. A Bachelor’s degree is preferred, with 5+ years supporting C-level executives and strong proficiency in Google Workspace.

Qualifications

• 5+ years of experience as an EA or Chief of Staff supporting C-Suite executives in fast-paced environments.
• Proficiency with modern productivity suites (Google Workspace) and collaboration/tools.
• Ability to anticipate needs, solve problems autonomously, and maintain discretion.
• Strong written and verbal communication with a professional demeanor.

Responsibilities

• Manage the CEO’s calendar, prioritize high-impact engagements, and protect time for strategic work.
• Prepare agendas, briefing materials, and presentations for executive meetings.
• Coordinate end-to-end travel and logistics for domestic and international trips.
• Build cross-functional relationships and liaise with internal teams, board members, and partners.

Skills

Strategic partner

Executive calendar

Discretion

Communication

Problem solving

Education

Bachelor's degree preferred

Tools

Google Workspace

Slack

Project management tools

Job description

Sr. Executive Assistant

Aerospike, Inc. Mountain View, California, United States

About this position

Aerospike is thereal-time databaseformission-critical use cases and workloads, includingmachine learning, generative, and agentic AI.Aerospike powers millions of transactions per second with millisecond latency, at a fraction of the total cost of ownership compared to other databases.

Global leaders, includingAdobe, Airtel, Barclays, Criteo, DBS Bank, Experian, Grab, HDFC Bank, PayPal, Sony Interactive Entertainment, The Trade Desk, and Wayfair,rely on Aerospike forcustomer 360, fraud detection, real-time bidding,profile stores, recommendation engines,and other use cases.

At Aerospike, we dream big and deliver even bigger. Our mission is unleash the power of the world’s real-time data with a database built for infinite scale, speed, and sustainability .

If you're ready to shape the future of data, join us.

Job Summary

Location: This is a hybrid role; employees are expected to work from the Mountain View office 3 times a week.

Position Type: Full-Time

We are seeking a forward-thinking Senior Executive Assistant (EA) to serve as a strategic operational partner to our Chief Executive Officer. In this critical role, you will act as an extension of the CEO, optimizing their time, streamlining executive operations, and ensuring key business priorities move forward smoothly.

As a force multiplier for executive leadership, you bring sharp intuition, high emotional intelligence, flawless organizational and execution skills, and an unwavering commitment to discretion. You thrive in a fast-paced and collaborative environment, seamlessly anticipating needs before they arise and keeping the executive office operating at peak efficiency.

Key Responsibilities

Strategic Calendar/Time Optimization and Project Execution

• Masterfully manage and curate the CEO’s calendar, prioritizing high-impact engagements and protecting time for strategic focus.
• Proactively resolve complex scheduling conflicts with quick judgment and business context.
• Serve as the primary, polished point of contact for internal teams, board members, key partners, and external stakeholders.
• Spearhead the planning and execution of executive offsite, board meetings, leadership events.

Meeting Facilitation & Action Tracking

• Prepare, organize, and distribute high-quality meeting agendas, briefing materials, and presentations prior to executive sessions.
• Attend key leadership meetings, capture strategic action items, and proactively follow up across teams to ensure accountability and completion.

Seamless Travel & Logistics Management

• Design and manage end-to-end domestic and international travel itineraries, including flights, lodging, local transport, and detailed travel briefs.
• Provide agile, real-time support for last-minute adjustments, unexpected delays, or itinerary changes.

Cross-Functional Relationship Management

• Build strong, trust-based relationships across all levels of the organization to facilitate seamless cross-departmental communication; collaborate closely with other admins and cross-functional teams.

Qualifications

• Track Record: 5+ years of experience as an EA or Chief of Staff supporting C-Suite executives, ideally in a fast-paced or high-growth environment.
• Tech-Savvy: Expert proficiency with modern productivity suites (e.g., Google Workspace, Slack, etc.), project management platforms, and digital scheduling tools.
• Proactive Anticipation: Exceptional ability to "read the room," spot roadblocks before they occur, and solve problems autonomously.
• Polished Communicator: Superior written, verbal, and interpersonal communication skills with a refined professional posture.
• Impeccable Discretion: Uncompromising integrity and experience handling sensitive corporate and personal information.
• Adaptability: High emotional intelligence, calm under pressure, and a flexible mindset when priorities pivot.
• Education: Bachelor’s degree preferred, or equivalent practical experience.

Salary Range : $135,000 – $155,000

(Actual compensation will be based on experience, location, and other relevant factors.)

Aerospike is an Equal Opportunity Employer. We are committed to an environment free from discrimination based on race, religion, gender identity, sexual orientation, age, disability, or veteran status.

To keep our recruitment pipeline as high-performance as our database, Aerospike uses AI-driven tools to streamline resume reviews, scheduling, and communication. While we love smart tech, we value human connection even more. AI helps us optimize the process, but real people make 100% of the actual hiring decisions.