Sr. Executive Assistant

Aerospike; Mountain View (CA); Hybrid; USD 135,000 - 155,000; Full time

Job summary

Aerospike in Mountain View is seeking a Senior Executive Assistant (EA) to serve as a strategic operational partner to the CEO. This role optimizes the executive’s time, streamlines operations, and ensures key priorities move forward smoothly in a fast-paced environment.

You will manage calendars, coordinate complex travel, facilitate meetings, and nurture cross-functional relationships across the organization.

Qualifications

• 5+ years of experience as an EA or Chief of Staff supporting C-Suite executives.
• Tech-savvy with Google Workspace, Slack, and scheduling tools.
• Proactive anticipation of needs and strong discretion.
• Polished written and verbal communication with professional demeanor.
• Bachelor’s degree preferred or equivalent practical experience.
• Adaptability and high emotional intelligence in fast-paced environments.

Responsibilities

• Strategic calendar/time optimization and project execution: manage CEO calendar and protect time for strategic focus.
• Meeting facilitation & action tracking: prepare agendas, briefings, and follow up on actions.
• Seamless travel & logistics management: coordinate domestic and international travel with itineraries.
• Cross-functional relationship management: build trust-based relationships across all levels and teams.

Skills

Calendar management

Executive support

Discretion

Communication

Emotional intelligence

Cross-functional collaboration

Education

Bachelor’s degree preferred

Equivalent practical experience

Tools

Google Workspace

Slack

Scheduling tools

Job description

Job Summary

Location: This is a hybrid role; employees are expected to work from the Mountain View office 3 times a week.

Position Type: Full-Time

We are seeking a forward-thinking Senior Executive Assistant (EA) to serve as a strategic operational partner to our Chief Executive Officer. In this critical role, you will act as an extension of the CEO, optimizing their time, streamlining executive operations, and ensuring key business priorities move forward smoothly.

As a force multiplier for executive leadership, you bring sharp intuition, high emotional intelligence, flawless organizational and execution skills, and an unwavering commitment to discretion. You thrive in a fast-paced and collaborative environment, seamlessly anticipating needs before they arise and keeping the executive office operating at peak efficiency.

Key Responsibilities

Strategic Calendar/Time Optimization and Project Execution

• Masterfully manage and curate the CEO’s calendar, prioritizing high-impact engagements and protecting time for strategic focus.
• Proactively resolve complex scheduling conflicts with quick judgment and business context.
• Serve as the primary, polished point of contact for internal teams, board members, key partners, and external stakeholders.
• Spearhead the planning and execution of executive offsite, board meetings, leadership events.

Meeting Facilitation & Action Tracking

• Prepare, organize, and distribute high-quality meeting agendas, briefing materials, and presentations prior to executive sessions.
• Attend key leadership meetings, capture strategic action items, and proactively follow up across teams to ensure accountability and completion.

Seamless Travel & Logistics Management

• Design and manage end-to-end domestic and international travel itineraries, including flights, lodging, local transport, and detailed travel briefs.
• Provide agile, real-time support for last-minute adjustments, unexpected delays, or itinerary changes.

Cross-Functional Relationship Management

• Build strong, trust-based relationships across all levels of the organization to facilitate seamless cross-departmental communication; collaborate closely with other admins and cross-functional teams.

Qualifications

• Track Record: 5+ years of experience as an EA or Chief of Staff supporting C-Suite executives, ideally in a fast-paced or high-growth environment.
• Tech-Savvy: Expert proficiency with modern productivity suites (e.g., Google Workspace, Slack, etc.), project management platforms, and digital scheduling tools.
• Proactive Anticipation: Exceptional ability to "read the room," spot roadblocks before they occur, and solve problems autonomously.
• Polished Communicator: Superior written, verbal, and interpersonal communication skills with a refined professional posture.
• Impeccable Discretion: Uncompromising integrity and experience handling sensitive corporate and personal information.
• Adaptability: High emotional intelligence, calm under pressure, and a flexible mindset when priorities pivot.
• Education: Bachelor’s degree preferred, or equivalent practical experience.

Salary Range

$135,000 – $155,000

(Actual compensation will be based on experience, location, and other relevant factors.)

Aerospike is an Equal Opportunity Employer.

We are committed to an environment free from discrimination based on race, religion, gender identity, sexual orientation, age, disability, or veteran status.

To keep our recruitment pipeline as high-performance as our database, Aerospike uses AI-driven tools to streamline resume reviews, scheduling, and communication. While we love smart tech, we value human connection even more. AI helps us optimize the process, but real people make 100% of the actual hiring decisions.

Aerospike is the real-time database for mission-critical use cases and workloads, including machine learning, generative, and agentic AI. Aerospike powers millions of transactions per second with millisecond latency, at a fraction of the total cost of ownership compared to other databases.

Global leaders, including Adobe, Airtel, Barclays, Criteo, DBS Bank, Experian, Grab, HDFC Bank, PayPal, Sony Interactive Entertainment, The Trade Desk, and Wayfair, rely on Aerospike for customer 360, fraud detection, real-time bidding, profile stores, recommendation engines, and other use cases.

At Aerospike, we dream big and deliver even bigger. Our mission is unleash the power of the world’s real-time data with a database built for infinite scale, speed, and sustainability.

If you're ready to shape the future of data, join us.