Sr. Executive Assistant

HomeTrust Bank; Asheville (NC); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work hours

Professional development opportunities

Job summary

A community-focused financial institution in Asheville seeks a Sr. Executive Assistant to provide high-level administrative support to the President and CEO. The ideal candidate will have a degree and 3-5 years of experience in executive support. Key responsibilities include managing correspondence, organizing travel arrangements, and ensuring confidentiality of sensitive information. This full-time position offers an engaging work environment and requires flexibility to handle various tasks effectively.

Qualifications

• 3-5 years of executive support experience required.
• Advanced skills in Microsoft Excel, Word, Outlook, and PowerPoint expected.
• Ability to prioritize and work independently under minimal supervision.

Responsibilities

• Act as gatekeeper for the President and CEO.
• Manage complex travel arrangements.
• Coordinate board meeting materials and take minutes.

Skills

Multi-tasking

Attention to detail

Strong communication skills

Problem-solving skills

Confidentiality

Education

Associates Degree

Tools

Microsoft Office Suite

Job description

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The Senior Executive Assistant provides high level support in a variety of administrative duties and will primarily support the President and CEO of HomeTrust Bank and the Board of Directors. In this role, no day will be quite the same, and you will be exposed to all areas of the banking industry.

The ideal candidate will possess discretion and confidentiality, strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. The Senior Executive Assistant’s role is to leverage time of the President and CEO through logistical coordination of activities and needs. This individual will be a highly organized collaborative team player with a strong work ethic. This role is located on-site at our corporate headquarters.

Key Responsibilities / Essential Functions

• Acts as gatekeeper for the President and CEO of the Bank through verbal and written correspondence, providing proactive calendar management, prioritizing conflicting needs to maximize efficiency.
• Be able to communicate professionally and promptly with bank stakeholders including but not limited to investors, investment bankers, other CEO’s and regulatory agencies.
• Serve as the liaison between the bank’s board of directors and the bank. Additionally, is the “go-to” person for the board of directors.
• In coordination with the Corporate Experience and Events Coordinator is the lead for all offsite Board meetings, annual stockholders meeting, and Asheville based offsite meetings for the Operating Committee. Works with the CEO in coordinating speakers and event budgets. Works with the Corporate Experience and Events Coordinator on space, caters and other such items.
• Coordinates complex travel arrangements and schedules.
• Proactively inputs invoices and prepares monthly expense reports.
• Coordinates and orders delivery / pick-up of catered meals, supplies, specialty items to support meetings and business needs.
• Conducts research and prepares necessary spreadsheets and reports for broad range of business projects.
• Provides administrative support for the Board of Directors and all Board Committees, including attending all meetings, taking minutes, providing regulators and internal audit with requested information.
• Responsible for the coordination and compilation of all Board and Board committee meeting materials.
• Ensures Board reports are accurate, completed, and distributed/uploaded in a timely manner.
• Prepares complex PowerPoint Presentations, Excel spreadsheets, and Word documents with accuracy and with design to make information visible and useful.
• Manages Board travel arrangements for conferences and meetings. Supervises arrangements assuring logistics for group meetings are completed.
• Schedules and coordinates all executive business meetings, retreats, and presentations.
• Collaborates with Corporate Experience and Events Coordinator for all offsite Board meetings, group outings, and events. Preparations include organizing program, securing caterers, coordinating speakers, setting and maintaining event budget.
• May be asked to run errands, such as purchasing required supplies, and other tasks to assist in daily activities.
• Maintains adequate supply of office materials, includes completing inventories and placing orders for materials.
• Manages and distributes mail for the corporate location.
• Assist other departments with projects and assignments as needed.
• Maintain confidentiality and security of sensitive information.
• Develop strong working relationships with co-workers across the bank.
• Other duties as assigned.

Job Requirements

Education:

• Associates Degree required.

Required:

• 3-5 years of previous experience in executive support or administrative environment.
• Demonstrated knowledge of executive office procedures.
• Must have advanced level skills in Microsoft Office Suite: Excel, Word, Outlook and PowerPoint.
• Ability to build rapport quickly and effectively across various lines of business and with various levels of employees.
• Ability to communicate in a positive and effective manner in one-on-one and in small group meetings or presentations.
• Ability to listen to and/or convey detailed or important instructions or ideas accurately and quickly.
• Ability to think and act independently within guidelines and limitations of Bank policy and assigned personal authority.
• Exceptional communication skills with emphasis on listening, writing, and problem-solving skills.
• Ability to prioritize duties and work independently with minimal supervision.
• Must be self-motivated and have the ability to respond quickly under heavy deadline demands at any time.
• Ability to deal with frequent change, delays or unexpected events with professionalism and polish.
• Maturity to manage highly confidential information and materials.
• Strong attention to detail with emphasis on accuracy and presentation.
• Ability to meet designated deadlines while remaining flexible to changing assignments.
• Some industry knowledge and experience of Bank operations, policies, procedures, and regulations is a plus.
• While this role’s primary schedule is Monday-Friday 8-5, flexibility is required to work outside of normal business hours to support various needs of the President and CEO, and the Board of Directors.

About HomeTrust Bank

HomeTrust Bank, founded in 1926, is a North Carolina chartered, community-focused financial institution committed to providing value-added community banking through online/mobile channels and multiple locations in Virginia, North Carolina, South Carolina, and Tennessee. Learn more at www.htb.com. Apply today to take your first steps towards joining this talented population of employees within a growing organization.

Work Environment, Physical Requirements

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees.

• Work schedule is typically 8:30 AM to 5:30 PM with earlier and/or later hours required as needed.
• This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• Physical activity requiring reaching, sifting, lifting up to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office to attend meetings and to access files, machinery or other job‑related tools.

DISCLAIMER

DISCLAIMER: HomeTrust Bank is an evolving company. As such this job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Equal Opportunity Statement

HomeTrust Bank values and promotes diversity and inclusion in every aspect of our business and at every level within the company. We recruit, hire, and promote employees based on their individual ability and experience and in accordance with Affirmative Action and Equal Employment Opportunity laws and regulations. Our policy is that we do not discriminate on the basis of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, pregnancy, marital status, status as a protected veteran, or any other status protected by federal, state, or local law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Banking