Sr. Executive Administrative Assistant
Johnson & Johnson
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Benefits offered by this job
Job summary
Johnson & Johnson is seeking a Sr. Executive Administrative Assistant to support the COO in a hybrid role. You will manage the executive calendar, coordinate complex meetings, and prepare materials with executive alignment across leaders.
In this role, you will handle travel and expenses, draft communications, and coordinate cross‑functional initiatives to ensure operational excellence and discretion in a fast‑moving environment.
Qualifications
- Bachelor’s degree and experience supporting VP/SVP‑level executives in complex, matrixed organizations.
- Proven ability to manage senior calendars, communications, and sensitive information with discretion.
- Excellent written and verbal communication skills; adept at preparing executive materials.
Responsibilities
- Manage complex calendars across global time zones and act as gatekeeper for scheduling.
- Coordinate internal/external meetings, agendas, pre-reads, and minutes with minimal supervision.
- Support travel, expenses, and vendor coordination while preserving confidentiality and accuracy.
- Assist with leadership initiatives and cross‑functional programs across the enterprise.
Skills
Education
Tools
Job description
At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Business Support
Administration & Secretarial
Business Enablement/Support
Guaynabo, Puerto Rico, United States of America, Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of America
We are searching for a talented Sr. Executive Administrative Assistant to support the Chief Operating Officer (COO). This hybrid role can be located in Raynham, MA; West Chester, PA, Palm Beach Gardens, FL or San Juan, Puerto Rico.
Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.
Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.
Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
The Sr. Executive Administrative Assistant provides high‑level administrative, coordination, and operational support to COO and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.
Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making.
The Sr. Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.
- Act as a trusted thought partner to the COO, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
- Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.
- Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating.
- Provide stability, clarity, and momentum in complex, fast‑moving environments.
- Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
- Serve as an effective gatekeeper for scheduling and access.
- Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
- Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.
- Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
- Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials.
- Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi‑leader forums.
- Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum.
- Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
- Draft responses and communications that reflect executive voice, intent, and priorities.
- Serve as a primary point of contact for SVP / VPs, tracking action items and follow‑ups.
- Act as a professional interface with senior leaders, internal teams, external partners, and vendors.
- Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
- Oversee office operations, including supplies, services, purchasing, and vendor coordination.
- Maintain efficient administrative processes and provide backup support across the administrative team as needed.
- Support leadership initiatives and special projects based on priorities and capacity.
- Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
- Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.
- Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.
- Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
- Support onboarding through coordination of materials, access, and logistics.
- Coordinate travel, lodging, and transportation for Senior Executives.
- Process and reconcile expenses in compliance with policy.
- Plan and execute meetings and events, including logistics, A/V, space setup, and catering.
- Assist with budget tracking as required.
- Continuously improve administrative and departmental workflows.
- Handle sensitive and business‑critical information with absolute discretion and professionalism.
- Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.
- Liaise with internal teams, external partners, and vendors to ensure smooth operations.
- Enable strong cross‑functional collaboration through clear communication and follow‑through.
- A bachelor’s degree
- A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP‑level leaders
- Experience leveraging AI tools to enhance productivity and workflow efficiency
- Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar, meeting, and event management experience
- Exceptional written and verbal communication skills
- High judgment, discretion, and emotional intelligence
- Ability to synthesize information, anticipate needs, and operate independently
- Comfort with ambiguity, shifting priorities, and incomplete inputs
- Strong organizational discipline paired with enterprise‑level thinking
- Administrative Support
- Business Writing
- Communication
- Customer Centricity
- Data Capturing
- Diary Management
- Document Management
- Execution Focus
- Microsoft Office
- Office Administration
- Organizational Knowledge
- Organizing
- Presentation Development
- Problem Solving
- Professional Ethics
- Travel Planning
- Typing
$78,100.00 - $125,235.00
Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
This position is eligible to participate in the Company’s long‑term incentive program.
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period10 days
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
For additional general information on Company benefits, please go to: https://www.careers.jnj.com/employee-benefits
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
This job posting is anticipated to close on 8/24/2026.
This position is overtime eligible.
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