Sr. Development Coordinator

American Heart Association, Inc.; Little Rock (AR); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

12 paid holidays

Tuition assistance

Medical/dental/vision benefits

Job summary

The American Heart Association in Little Rock, AR is seeking a Senior Development Coordinator to oversee office finances, donor management, and volunteering programs. This on-site role supports the Executive Director and coordinates events and board communications.

The position requires meticulous data entry, proficiency in MS Office, and the ability to travel to events in the region. A strong background in nonprofit administration and donor relations is preferred.

Qualifications

• High School Diploma/GED required.
• At least 5 years of prior administrative support experience in a related environment.
• Ability to work independently, prioritize, and handle multiple tasks simultaneously.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. These skills are subject to testing.
• Ability to work outside of standard hours, which may involve some evenings and/or weekends, and the ability to travel to local events.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
• Experience in Canva, Greater Giving, or Luminate is a plus.

Responsibilities

• Lead all finances for the Little Rock office, including accounts receivable/payable, processing payments, sponsorship agreements, and vendor invoices.
• Assist directors in collecting unpaid funds pledged by donors.
• Lead check-in/out procedures at local events, train volunteers, and process transactions.
• Compose and send donor acknowledgments.
• Recruit, train, and lead volunteers, including event volunteers.
• Support the Executive Director with Board reporting and communications.
• Coordinate office facilities, ordering supplies, and liaise with Sr. Facilities Director for repairs.
• Maintain an orderly filing system for correspondence and documents.
• Ensure adherence to policies in fiscal and event financials; manage mail-opening procedures.
• Maintain data entry for sponsorships, donations, and event-related gifts in systems like Luminate, Greater Giving, Salesforce.
• Travel to events within Little Rock, Hot Springs, and nearby areas.

Skills

Administrative support

Independent work

Multitasking

Microsoft Office

Education

High School Diploma/GED

Tools

Canva

Greater Giving

Luminate

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We’re hiring a Senior Development Coordinator in Little Rock, Arkansas .

Full Time

The responsibilities of this role include senior-level support to the Executive Director of Little Rock, office-wide financial management and data entry, volunteer recruitment and management, and backup to the event manager as needed.

This is an office-based position in a fast-paced environment, supporting our mission. The office is in Little Rock, AR.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Lead all finances for the Little Rock office, including handling all accounts receivable and accounts payable tasks, such as processing cash/check payments, sponsorship agreements, and vendor invoices. Assist directors in collecting any unpaid funds pledged by donors.

• Lead check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash.

• Compose and send donor acknowledgments.

• Recruit, train, and lead volunteers, including event volunteers.

• Support the Executive Director Little Rock (ED) with the Board of Directors reporting, preparation for board meetings, and communication with board members.

• Support the ED with implementing stewardship for the market and other tasks related to the market.

• Coordinate and handle all aspects related to the office facilities and general office, including ordering supplies for the office, working with building maintenance contractors when repairs or maintenance are required, in partnership with the Sr. Facilities Director.

• Maintain an orderly filing system for correspondence and other documents.

• Ensure accuracy and adherence to the latest policies and practices as they relate to fiscal and event financials. Manage mail-opening procedures and ensure compliance with organizational policies.

• Maintain data entry of sponsorships, donations, auction items, and bids, and other financial gifts for Heart Walk, Heart Ball, Go Red for Women, and Circle of Red.

• Input and maintain high-quality, accurate data in all systems, including Luminate, Greater Giving, and Salesforce. Data includes information regarding prospective and existing donors, event participants, financial transactions, auction items, and more.

• Travel will be required to events within Little Rock, Hot Springs, and the surrounding service territory.

Qualifications

• High School Diploma/GED required.

• At least 5 years of prior administrative support experience in a related environment.

• Ability to work independently, prioritize, and handle multiple tasks simultaneously.

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. These skills are subject to testing.

• Ability to work outside of standard hours, which may involve some evenings and/or weekends, and the ability to travel to local events.

• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.

• Experience in Canva, Greater Giving, or Luminate is a plus.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs.

• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well‑being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

#AHAIND2, #LI-Onsite