Sr Customer Service Representative

Americold Logistics, LLC. in; Wisconsin Rapids (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Americold is seeking a Sr Customer Service Representative (Finance) to respond to customer inquiries and complaints related to work orders, shipments, and inventory counts, serving as the primary contact for National Accounts across multiple sites.

You will coordinate account administration including invoicing, credit changes, and scheduling loads, and maintain updated reports to ensure loads are empty and closed, while handling clerical tasks and travel as needed.

Qualifications

• Minimum 2 years of experience in customer service or order processing.
• High school diploma or GED preferred.
• Proven ability to resolve customer issues efficiently.
• Proficiency in Warehouse Management Systems and Microsoft Office Suite.
• Accurate typing and data entry skills.

Responsibilities

• Respond to customer inquiries and complaints regarding work orders, shipments, and inventory counts.
• Serve as the primary liaison between customers, warehouse, and office for account administration and invoicing.
• Generate and manage paperwork and information for customer work orders, including tracking orders and maintaining inventory records.
• Oversee clerical duties such as maintaining files, answering phones, greeting visitors, and operating office equipment.
• Schedule loads and maintain updated reports to ensure all loads are empty and closed.
• Resolve issues related to refused product, over short, and damaged orders, and coordinate recalls and national holds across multiple sites.
• Participate in training and coaching on customer service functions and provide direction to customer service work in applicable locations.
• Other essential duties may be applicable and assigned as necessary.

Skills

Customer service

Invoicing

Data entry

Microsoft Office

WMS

Education

High school diploma or GED

Tools

Warehouse Management Systems

Microsoft Office Suite

Job description

Sr Customer Service Representative (Finance)

What You’ll Do

You will respond to customer inquiries and complaints related to work orders, shipments, and inventory counts while serving as the primary point of contact for National Accounts across multiple sites. You will coordinate account administration, including invoicing, credit changes, and scheduling loads as required, and maintain updated reports to ensure all loads are empty and closed. Additional responsibilities include overseeing clerical tasks such as paperwork management, answering phones, greeting visitors, and resolving refused product, over short, and damaged orders, with occasional travel required.

Essential Functions

• Respond to customer inquiries and complaints regarding work orders, shipments, and inventory counts.
• Serve as the primary liaison between customers, warehouse, and office for account administration and invoicing.
• Generate and manage paperwork and information for customer work orders, including tracking orders and maintaining inventory records.
• Oversee clerical duties such as maintaining files, answering phones, greeting visitors, and operating office equipment.
• Schedule loads and maintain updated reports to ensure all loads are empty and closed.
• Resolve issues related to refused product, over short, and damaged orders, and coordinate recalls and national holds across multiple sites.
• Participate in training and coaching on customer service functions and provide direction to customer service work in applicable locations.
• Other essential duties may be applicable and assigned as necessary.

What Experience and Education You Need

• Minimum 2 years of experience required in customer service or order processing.
• High school diploma or general education degree (GED) preferred.
• Proven ability to resolve customer issues efficiently.
• Proficiency in Warehouse Management Systems and Microsoft Office Suite.
• Accurate typing and data entry skills.

What Could Set You Apart

• Experience managing multiple priorities simultaneously.
• Proven adaptability in changing environments.
• Experience working with challenging customers.
• Effective verbal and written communication.
• Ability to understand customer product and storage requirements.
• Ability to collaborate and respond appropriately to feedback.
• Familiarity with desktop computers.
• Initiative in supporting team objectives.

Physical Requirements

• Requires several hours per day of sitting, getting up and down from chairs, reaching, and/or bending.

• Requires manual dexterity with normal hand and finger movements for typical office work, including the operation of computers, telephones, and similar equipment.

• Requires ability to comprehend and communicate with others verbally and/or in writing.

• May require travel by automobile and airplane for business.

• May require visits to warehouse operations in temperatures at or below freezing.

• May require the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds.

Americold is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability status as a protected veteran or any other protected category under applicable federal, state and local laws. EOE/AA M/F/D/V.