SR Coordinator, Regulatory Submission Operations

Jobgether; United States; Remote; USD 37,000 - 47,000; Full time

Benefits offered by this job

Remote work within the United States

Healthcare coverage

401(k) savings plan

Paid time off

Health savings account (HSA)

Flexible spending accounts (FSAs)

Earned wage access

Disability coverage

Paid parental leave

Well-being resources

Job summary

Jobgether seeks a SR Coordinator, Regulatory Submission Operations in the United States. The role supports regulatory submissions by preparing and formatting essential documentation for pharmaceutical registrations, ensuring quality and timely delivery.

You will work remotely with clients and internal teams, using publishing software to maintain submission integrity. The position emphasizes attention to detail, independence, and the ability to manage multiple priorities while ensuring compliance

Qualifications

• Advanced Microsoft Word formatting for complex documents.
• Experience formatting and editing Adobe documents.
• Proficient Microsoft Excel for data review.
• Experience with QA/QC and SOPs is an advantage.
• Editorial, data analysis, and project management skills preferred.
• Willingness to learn regulatory principles and terminology.
• Excellent attention to detail and document integrity.
• Strong written and verbal communication; capable of coordinating with stakeholders.
• Able to manage multiple priorities with minimal supervision.
• Adapt to changing requirements and provide guidance to colleagues.

Responsibilities

• Coordinate regulatory submission activities, preparing, formatting, editing, and compiling documents.
• Assess project requirements and establish timelines with stakeholders.
• Manage client documentation ensuring completeness and accuracy.
• Process and format client documents using regulatory publishing software.
• Prepare electronic files to support drug registrations and licensing.
• Maintain document management databases with revision tracking and integrity.
• Perform QA/QC checks to identify formatting inconsistencies and compliance concerns.
• Identify issues and coordinate resolutions to minimize delays.
• Apply procedures and technical expertise to resolve complex documentation challenges.
• Provide guidance to junior team members and contribute to process improvements.

Skills

Word formatting

Adobe editing

Excel

QA/QC SOPs

Editorial

Data analysis

Project management

Regulatory principles

Attention to detail

Communication

Time management

Independent work

Adaptability

Job description

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an SR Coordinator, Regulatory Submission Operations based in the United States.

In this role, you will support regulatory submission operations by preparing, formatting, editing, and compiling essential documentation for pharmaceutical product registrations and regulatory approvals.

You will play a key part in ensuring that submission materials meet quality standards, follow established procedures, and are delivered within agreed timelines.

Working in a remote environment, you will collaborate with clients and internal stakeholders to coordinate documents and maintain accurate submission records.

You will use specialized publishing software and document management systems to process regulatory materials throughout the pharmaceutical product lifecycle.

Your attention to detail and ability to manage complex documentation will help maintain the accuracy, consistency, and integrity of regulatory submissions.

This opportunity is ideal for a detail-oriented professional who enjoys problem-solving, working independently, and coordinating multiple priorities.

You will contribute to regulatory processes that support pharmaceutical compliance and help bring healthcare products to market efficiently.

Accountabilities

• Coordinate regulatory submission activities, including preparing, formatting, editing, and compiling paper-based and electronic documents for pharmaceutical regulatory applications.
• Assess project requirements, establish realistic timelines, and negotiate deadlines with relevant stakeholders to support timely and efficient submission delivery.
• Manage client-provided documentation, ensuring that files are complete, accurate, organized, and ready for regulatory processing.
• Process and format client documents using specialized regulatory publishing software, ensuring compliance with applicable submission specifications and quality standards.
• Prepare specialized electronic files to support drug registrations, product listings, licensing applications, renewals, and other regulatory submission activities, as required.
• Maintain document management databases and ensure effective version control, revision tracking, and document integrity throughout the submission process.
• Perform quality assurance and quality control checks to identify formatting inconsistencies, documentation errors, and potential compliance concerns before submission.
• Identify issues, communicate effectively with upstream and downstream partners, and coordinate appropriate resolutions to minimize delays and maintain submission quality.
• Apply established procedures and technical expertise to resolve complex documentation challenges independently, adapting processes when appropriate and within authorized guidelines.
• Provide general guidance and technical assistance to less experienced team members when needed, while contributing to continuous improvement in submission operations.

Requirements

• Demonstrated experience with advanced Microsoft Word document formatting is required, including the ability to manage complex document structures and maintain consistent formatting.
• Experience formatting and editing Adobe documents is required, with the ability to prepare professional, accurate, and submission-ready electronic files.
• Familiarity with Microsoft Excel is required for managing information, reviewing data, and supporting documentation workflows.
• Experience with quality assurance (QA), quality control (QC), and standard operating procedures (SOPs) is a strong advantage.
• Editorial experience, data analysis skills, and project management experience are preferred.
• Ability and willingness to learn scientific and pharmaceutical regulatory principles, terminology, and submission requirements.
• Exceptional attention to detail, with a strong commitment to accuracy, consistency, document integrity, and quality standards.
• Strong written and verbal communication skills, with the ability to coordinate effectively with clients, internal teams, and other stakeholders.
• Strong organizational and time management skills, including the ability to assess competing priorities, manage multiple deadlines, and negotiate timelines effectively.
• Proven problem-solving abilities and the capacity to work independently within established procedures, exercise sound judgment, and resolve complex issues with minimal supervision.
• Ability to adapt to changing requirements, follow established policies, and provide technical support or guidance to colleagues when necessary.

Benefits

• Hourly compensation: Anticipated pay range of $27.00–$34.56 per hour, depending on factors such as geographic location, education, relevant experience, skills, and internal pay equity.
• Remote work: Opportunity to work remotely within the United States.
• Healthcare coverage: Medical, dental, and vision insurance plans.
• Retirement savings: Access to a 401(k) savings plan.
• Paid time off: Paid time off benefits to support personal needs and work-life balance.
• Health savings account (HSA): Access to an HSA to help manage eligible healthcare expenses.
• Flexible spending accounts (FSAs): Options to set aside funds for eligible healthcare and dependent care expenses.
• Financial flexibility: Access to earned wages before payday through the myFlexPay program.
• Disability coverage: Short-term and long-term disability benefits.
• Paid parental leave: Support for eligible employees welcoming a new child.
• Well-being resources: Access to work-life resources and healthy lifestyle programs.
• Inclusive workplace: A collaborative environment that values diverse perspectives, professional development, and employee well-being.