Sr Contract & Purchase Administration Specialist I 2026-02541

State of Wyoming; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation and sick leave

Retirement - Pension and 457B plans

Flexible schedules and work-life-balan

Job summary

The State of Wyoming is seeking a Sr. Contract and Purchase Administration Specialist 1 to coordinate CIO reviews of IT requests, ensure statutory compliance, and support agencies with procurement documents and contracts.

This role acts as a frontline contact for CIO review processes and covers for peers as needed. Essential duties include coordinating reviews, identifying non-compliant submissions, and maintaining workflow across multiple agencies with IT and procurement staff.

Qualifications

• Bachelor's degree in business or related field is required.
• 0–6 years progressive work experience in grants and contracts administration or related area.
• Knowledge of IT governance, procurement, and contract management concepts preferred.

Responsibilities

• Review statewide IT requests for CIO review to ensure compliance with statutes and policies.
• Coordinate end-to-end CIO review workflow across agencies and internal stakeholders.
• Assist agencies with purchase requests, contracts, SOWs, RFIs/RFPs and related documents.

Skills

Communication skills

Relationship management

Problem solving

Written and oral communication

Education

Bachelor's Degree in Business or related field

Job description

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This is one of two Sr. Contract and Purchase Administration Specialist 1 positions within the ETS - Business Management Office (BMO). This position is responsible for coordinating the review of statewide Information Technology (IT) requests submitted for Chief Information Officer (CIO) review to ensure compliance with W.S. 9-2-2906. The position supports and assists state agencies with the following CIO review activities: 1) Purchase Requests, 2) RFP's/RFl's, 3) Single Vendor Requests (BEA's for example), 4) Project Proposal Requests, 5) Biennial Funding Exception Requests, 6) IT Contract Reviews, 7) IT FTE Requests, and 8) Continuation of Funding Requests. Additionally, this position will assist with coordinating agency planning meetings on a biennial basis for budget prep and continuation of funding requests. This position serves as a front-line contact for agency staff when they have questions about the CIO review process. This position also covers for the peer Sr. Contract and Purchase Admin when that individual is out on leave, etc and vice versa.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov

Human Resource Contact: Jennifer Erickson /307-275-1460 / [e-mail]

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Provide detailed reviews of statewide IT requests: These reviews are conducted on IT-related purchase requests, requests for information (RFI) and proposals (RFP), business cases, contracts, and budget requests. The review purpose is to consider scope, efficiency, enterprise implications, potential alternatives, possible outcomes, federal and state compliance, overall costs, and risks. Verify the content within sole source and bid waiver documents that are related to IT-related purchases, contracts, support, and services. Collaborate with designated agencies, the Enterprise Coordination Team, the Attorney General's Office, vendors and procurement as needed to complete analysis.

  • Interpret and apply statewide IT governance statutes, OCIO policies, enterprise standards, and CIO directives to agency submissions.
  • Identify non-compliant submissions and require corrective action prior to advancing requests through the OCIO review process.
  • Evaluate enterprise impacts related to security posture, architecture alignment, data handling, cloud services, and statewide platforms.
  • Document findings, risks, and recommendations that inform CIO decision-making.
  • Coordinate and manage the end-to-end CIO review workflow across multiple agencies and internal stakeholders, including OCIO leadership, Enterprise Architecture Security, Procurement, and the Attorney General's Office. Track submissions, manage dependencies, resolve process bottlenecks, and ensure timely progression of requests through the review lifecycle.

• Assists and supports state agencies in the development, refinement, and revision of purchase requests, contracts and amendments, Statements of Work (SOW), Project Proposal Requests, RFls, and RFPs to ensure alignment with OCIO requirements, enterprise standards, and statutory compliance. Provide corrective guidance and required revisions when submissions do not meet CIO review standards.

• When directed, interact on behalf of the CIO to support documentation processes, enterprise research and analysis, and to proactively serve agencies in navigating CIO and OCIO requirements. Serve as an authoritative point of contact for agencies regarding CIO review expectations, timelines, and documentation standards.

Qualifications

PREFERENCES:

Preference may be given to those with experience in writing, reviewing and auditing business cases, RFI/RFPs, contracts, and purchase requests

Preference may be given to those with experience in providing IT technical guidance to stakeholders to ensure compliance with OCIO standards

Preference may be given to those with experience with procurement laws, IT governance frameworks, cloud services, software licensing, contract risk management, project lifecycle and cybersecurity concepts

KNOWLEDGE:

• Knowledge and ability to facilitate OCIO processes through to completion, while working with groups of individuals that work within ETS, as well as individuals that work within other outside agencies.
• The ability to provide direction, facilitate resolution of conflicts and difficult technical decisions, and communicate and coordinate respectfully and professionally regarding a variety of IT matters as they pertain to all levels of management, external and internal customers, and key stakeholders.
• Exceptional relationship management skills and problem-solving skills, interpersonal communication, and customer service techniques; and communication with the ability to build strong professional relationships across a broad network of technical and non-technical individuals.
• The ability to communicate effectively, both orally and in writing, to include effective presentations to a variety of audiences.
• The ability to communicate complex concepts and prepare written reports that are clear and concise.
• This position requires proactive and reactive thinking: an analyst must be able to both anticipate variances of process and also have the ability to react timely and effectively to unforeseen complications.
• Knowledge of procurement laws, IT governance frameworks, cloud services, software licensing, contract risk management, project lifecycle and cybersecurity concepts.

MINIMUM QUALIFICATIONS:

Education: Bachelor's Degree (typically in Business)

Experience: 0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist II

OR

Education & ExperienceSubstitution: 4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist II

Certificates, Licenses, Registrations: None

Necessary Special Requirements

NOTES:

• FLSA: Non-Exempt
• The successful candidate must pass a background check

Supplemental Information

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.