Sr. Buyer, Planner

HemoSonics, LLC; Durham (NC); On-site; USD 75,000 - 110,000; Full time

Job summary

HemoSonics, LLC seeks a procurement professional to develop sourcing strategies and manage supplier relationships from its Durham, NC headquarters.

You will place and track purchase orders, analyze supplier performance, and coordinate with production to meet delivery goals while ensuring GMP/ISO13485 compliance.

Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, Operations Management, or related discipline.
• 5 years of procurement, inventory management and production control experience, preferably in medical device environment with GMP/ISO13485 knowledge.
• Experience with ERP systems and data analysis for decision-making.

Responsibilities

• Develop and execute sourcing strategies for assigned commodities or product lines.
• Identify, evaluate, and negotiate with suppliers to secure optimal pricing, quality, and delivery terms.
• Manage supplier performance through scorecards, business reviews, and corrective action plans.
• Maintain relationships with key vendors and identify opportunities for consolidation or improvement.
• Monitor NDAs and supplier agreements for up-to-date alignment with business requirements.
• Place and administer purchase orders; coordinate requisitions to ensure timely orders.
• Track PO acknowledgements, report shortages, and provide timely visibility to internal customers.
• Manage ERP/MRP parameters to balance inventory targets with production demand.
• Create production plans and material requirements using MRP/ERP systems.
• Collaborate with Operations to meet planned deliveries and close open job orders.

Skills

Procurement

Supplier management

Data analysis

Negotiation

Education

Bachelor’s degree in business administration or related

Tools

ERP systems

MS Office

MS Excel

Job description

Brief Description

• Develop and execute sourcing strategies for assigned commodities or product lines.
• Identify, evaluate, and negotiate with suppliers to secure optimal pricing, quality, and delivery terms.
• Manage supplier performance through scorecards, business reviews, and corrective action plans.
• Maintain strong relationships with key vendors and identify opportunities for consolidation or improvement.
• Monitor and ensure that NDAs and Supplier Agreements are up-to-date and align with business requirements.
• Management of placing all expense purchase orders for the company. Coordinate purchase requisitions with requestors to ensure purchase orders are placed in a timely fashion
• Issue/administer purchase orders to suppliers in support of customer commitments (direct material and services).
• Track purchase order acknowledgements, identify and report shortages, and provide timely visibility to internal customers of potential interruptions for all products and services.
• Planning & Inventory Management
• Manage ERP/MRP parameters (such as lead times, safety stock levels, order quantities etc) using PFEP data to balance inventory targets with production demand.
• Create and maintain production plans and material requirements using MRP/ERP systems.
• Manage build requirement plans via job orders and work closely with Production/Operations to ensure planned deliveries are met.
• Manage and reconcile open jobs orders within the ERP systems working with manufacturing personnel to bring them to closure.
• Balance inventory levels to support demand while minimizing excess and obsolescence.
• Analyze forecast accuracy and collaborate with Sales, Operations, and Finance to adjust plans.
• Monitor lead times, safety stock, and reorder points to ensure uninterrupted supply.
• Cross-Functional Collaboration
• Manage Non-Conformance process, working closely with Quality and Production personnel to ensure all non-conformances are identified and dispositioned in timely manner with suppliers.
• Ensure purchase orders are accurate and reconciled expediently for any non-conformances identified in Receiving and/or Finance. Routinely verify and update supplier lead-times and committed delivery dates.
• Work with Operations to develop and support routings and product costing within the ERP system.
• Facilitate First Article Inspections working with cross-functional teams to ensure material is approved and available for production.
• Collaborate with Quality and Operations teams to enable and support outsourcing & insourcing initiatives.
• Partner with Engineering, Quality, and Operations to support new product introductions & changes.
• Coordinate with other departments to manage non-inventory procurement using Kanban system.
• Coordinate with Warehouse to resolve delivery issues and optimize inbound freight.
• Support Finance with cost analysis, budgeting, and inventory valuation activities.
• Data Analysis & Reporting
• Track KPIs such as on time delivery, inventory turns, supplier performance, PPV, cost savings etc.
• Prepare reports and present insights to leadership to support decision-making.
• Use data to identify risks, bottlenecks, and opportunities for cost reduction & process improvement.
• Coordinate inventory cycle counts per company Cycle Count SOP.
• Identify and maintain End of Life (EOL) component listing with monthly meetings to ensure discontinued components are being addressed.
• Other special projects and tasks as required.

Brief Description

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Procurement & Supplier Management
• Develop and execute sourcing strategies for assigned commodities or product lines.
• Identify, evaluate, and negotiate with suppliers to secure optimal pricing, quality, and delivery terms.
• Manage supplier performance through scorecards, business reviews, and corrective action plans.
• Maintain strong relationships with key vendors and identify opportunities for consolidation or improvement.
• Monitor and ensure that NDAs and Supplier Agreements are up-to-date and align with business requirements.
• Management of placing all expense purchase orders for the company. Coordinate purchase requisitions with requestors to ensure purchase orders are placed in a timely fashion
• Issue/administer purchase orders to suppliers in support of customer commitments (direct material and services).
• Track purchase order acknowledgements, identify and report shortages, and provide timely visibility to internal customers of potential interruptions for all products and services.
• Planning & Inventory Management
• Manage ERP/MRP parameters (such as lead times, safety stock levels, order quantities etc) using PFEP data to balance inventory targets with production demand.
• Create and maintain production plans and material requirements using MRP/ERP systems.
• Manage build requirement plans via job orders and work closely with Production/Operations to ensure planned deliveries are met.
• Manage and reconcile open jobs orders within the ERP systems working with manufacturing personnel to bring them to closure.
• Balance inventory levels to support demand while minimizing excess and obsolescence.
• Analyze forecast accuracy and collaborate with Sales, Operations, and Finance to adjust plans.
• Monitor lead times, safety stock, and reorder points to ensure uninterrupted supply.
• Cross-Functional Collaboration
• Manage Non-Conformance process, working closely with Quality and Production personnel to ensure all non-conformances are identified and dispositioned in timely manner with suppliers.
• Ensure purchase orders are accurate and reconciled expediently for any non-conformances identified in Receiving and/or Finance. Routinely verify and update supplier lead-times and committed delivery dates.
• Work with Operations to develop and support routings and product costing within the ERP system.
• Facilitate First Article Inspections working with cross-functional teams to ensure material is approved and available for production.
• Collaborate with Quality and Operations teams to enable and support outsourcing & insourcing initiatives.
• Partner with Engineering, Quality, and Operations to support new product introductions & changes.
• Coordinate with other departments to manage non-inventory procurement using Kanban system.
• Coordinate with Warehouse to resolve delivery issues and optimize inbound freight.
• Support Finance with cost analysis, budgeting, and inventory valuation activities.
• Data Analysis & Reporting
• Track KPIs such as on time delivery, inventory turns, supplier performance, PPV, cost savings etc.
• Prepare reports and present insights to leadership to support decision-making.
• Use data to identify risks, bottlenecks, and opportunities for cost reduction & process improvement.
• Coordinate inventory cycle counts per company Cycle Count SOP.
• Identify and maintain End of Life (EOL) component listing with monthly meetings to ensure discontinued components are being addressed.
• Other special projects and tasks as required.

KEY COMPETENCIES

• Excellent written and verbal communication skills.
• Experience with ERP systems, MS Office Suite.
• Managing and interpreting data using MS Excel
• Skill to negotiate with suppliers.
• Results-driven with a continuous improvement and cost reduction mindset
• Good attention to detail.
• Ability to work with cross functional teams.
• Problem solving skills.
• Ability to multi-task and manage time effectively.

Education & Experience Requirements

• Bachelor’s degree in business administration, Supply Chain Management, Operations Management, or other related discipline preferred.
• 5 years of procurement, inventory management and production control experience, preferably in a medical device environment with a working knowledge of FDA good manufacturing practice (GMP) requirements and ISO13485.
• Experience in a medical device environment a plus.

PHYSICAL AND COGNITIVE DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Location & Travel

• This position is primarily based out of the company headquarters in Durham, NC.
• This position may involve travel to vendor sites in North America as needed.

While performing the duties of this job, the employee is regularly required to:

• Complete all company required training that is specified for the role, as defined by our compliance and training processes and protocols, which may be job specific or corporate/compliance related.
• Listen and communicate using both verbal and written feedback. Must be able to exchange accurate information in these situations.
• Maintain a high level of consistent cognitive function.
• Perform consistent keyboarding/computer use in a typical office environment for extended periods of time, up to 8 hours per day.
• Frequently move about the office.
• Stoop, kneel or crouch when maneuvering the office environment.
• Perform work in a manufacturing and/or research laboratory environment as needed, up to 8 hours per day.
• Maintain a Valid US Driver’s License with sufficient documentation required for travel within the US
• Drive a vehicle and/or use other travel means as needed when travelling for company business.
• Lift up 50lbs at times.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other duties, as assigned by their manager.