Sr. Associate, Procurement

Primergy; Oakland (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Primergy in Oakland, CA seeks a Sr. Associate, Procurement to support contracts from pre-execution to handoff, manage vendor relationships, and ensure on-time deliverables.

The role emphasizes contract administration, supplier performance, and market intelligence within the solar and energy storage sector. Ideal candidates have 3+ years in procurement/contract management, with bachelor’s level education and strong communication with external partners.

Qualifications

• Bachelor degree or equivalent combination of education and experience.
• 3+ years of progressive procurement/contract management experience.
• Solar/energy storage knowledge preferred.
• Experience communicating with external parties preferred.

Responsibilities

• Manage executed procurement contracts before turnover to Project Execution Team.
• Establish tracking for open orders and milestones; conduct vendor check-ins.
• Procure high voltage breakers and equipment per project specs; RFQ, evaluate, select, negotiate contracts.
• Create supplier performance metrics for active agreements.
• Provide feedback to improve future contract negotiations.
• Prepare management presentations from supplier proposals and active agreements.
• Contribute market intelligence to Operations and larger organization.
• Support RFP initiatives led by Procurement Directors/Managers.
• Foster relationships with new and existing suppliers.

Skills

Honesty

Transparency

Integrity

Cross-functional collaboration

Deadline management

Detail-oriented

Vendor communication

Education

Bachelor degree

Job description

ROLE & RESPONSIBILITIES

The Sr. Associate, Procurement will play an integral role in Primergy’s significant growth by supporting the Procurements team’s processes, procedures, vendor relationships, and market intel. Working with existing procurement resources, the role is focused on ensuring that executed contracts are managed efficiently and consistently prior to handoff to the Project Execution Team, while also maintaining relationships with key suppliers, ensuring on time deliverables, and supporting any pre-execution activities for the team when requested. The position requires experience in supply chain, vendor management, schedule/process management, and analytics, ideally within the solar and energy storage industry.

RESPONSIBILITIES INCLUDE:

• Manage executed procurement contracts prior to turnover to Project Execution Team.

• Scope includes, but is not limited to: establishing a tracking system for open order management and milestone achievements, hosting regular vendor check-ins, monitoring/maintaining contracted deliverables, processing reviews and approvals between organizational stakeholders, supporting contract change orders/amendments/notices, and appropriately storing all relevant correspondence.

• Procure high voltage breakers and other high voltage equipment as required by project specifications; such process includes RFQ issuance, technical evaluation, vendor selection, and contract negotiation.

• Create supplier performance metrics for objective performance of active agreements.

• Relevant feedback to be provided to teammates to support/improve new contract negotiations of same/similar product types.

• Work with existing procurement resources to prepare management presentations based on the information provided from supplier proposals, active agreements, and team members alike.

• Provide market intelligence feedback to the Operations team and larger organization based on third-party reports and active vendor feedback.

• Support RFP initiatives lead by Procurement Directors and Managers for new purchase agreements.

• Support relationship building programs with new and existing suppliers.

• Assist with executive team and board material approvals for new purchase agreements or amendments to existing agreements.

• Stay up to date on geopolitical factors related to goods and services purchased within the Procurement department.

• Manage equipment storage when applicable, as further described below.

• Equipment Storage Management: Own end-to-end storage lifecycle for high-voltage breakers (HVBs) and main power transformers (MPTs) for equipment not actively assigned to a project site. Such scope includes:

• Initiating storage planning 5–6 months prior to equipment delivery; evaluating U.S. vs. overseas storage based on tariff exposure, detainment risk, geographical risk, title transfer, and alternative project assignments.

• Sourcing and evaluating storage vendors; issuing RFPs with complete equipment handling, maintenance, and warranty requirements; negotiating and executing storage agreements.

• Coordinating with tax, legal, and insurance partners on storage-related obligations, insurable value, and facility compliance.

• Overseeing delivery inspections, scheduling ongoing condition audits, reviewing monthly/annual storage reports, and ensuring OEM warranty extension requirements are met during storage periods.

• Managing storage invoice approvals, payment tracking, and lien waiver collection.

• Process Maintenance and Development: Maintain, adhere to, and improve processes specific to contract management and procurement, such as contract administration, document repository, and vendor communications.

• Outside Projects: There will be opportunities for creatively engaging across departments to ensure Primergy is acquiring, building, and operating the best projects available. We look for outside the box thinking and encourage personnel to ask questions. Please be prepared to reach beyond your assigned role in order to ensure the success of the Primergy team, while maintaining focus on your primary responsibilities.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Requires a Bachelor degree or equivalent combination of education and experience.

• 3+ years of increasingly progressive experience in procurement, contract management, asset management, operations or a similar function.

• Solar and/or energy storage experience is preferred.

• Previous experience where communication with external parties was prevalent is preferred.

SKILLSET

• Honesty, transparency, and integrity.

• Clear and direct communication with internal team members and external vendors alike.

• Strong cross-functional collaboration skills.

• Ability to multi-task and manage deadlines.

• Driven, resourceful, and comfortable working in an entrepreneurial environment.

• Rigorous attention to detail, work ethic, personal responsibility, work product ownership, and organizational skills.

• Requires the ability to stay current with changing technologies, pricing, polices, regulations, and trends influencing the continued adoption of renewable energy.

• Ability to quickly step into new tasks and adapt to new circumstances in a dynamic environment.

• Willingness to work extended hours, when necessary.