Sr. Administrative Business Partner

Baker Tilly US; Washington (District of Columbia); On-site; USD 36,000 - 63,000; Full time

Job summary

Baker Tilly US is seeking a Senior Administrative Business Partner to provide advanced admin support to firm leaders across a defined geography. The role includes complex scheduling, travel planning, and confidential information handling.

It is an in-person position to support onsite leadership needs and market growth. Qualified candidates will have strong organizational and communication skills, the ability to manage multiple priorities, and experience coordinating large-scale meetings and

Qualifications

• High school diploma or GED required; college degree not specified.
• 0-1 year of relevant experience required; 5 to 8 years preferred.
• Strong organizational and priority management skills including triaging requests.
• Excellent written and verbal communication; discretion and confidentiality.
• Experience with complex scheduling and travel logistics.

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Leader Scheduling & Priority management: Manage complex calendars; triage requests; align scheduling with leader priorities.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive information; support leader messaging; assist with client deliverables and engagement setup.
• Stakeholder Coordination & Meeting Support: Manage onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs; coordinate materials across stakeholders.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Problem solving

Executive support

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

PowerPoint

Teams

SharePoint

Job description

Overview
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Overview
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (\"search firm\") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description

The Senior Administrative Business Partner provides advanced administrative support that includes complex scheduling, stakeholder coordination, leadership communications, executive travel, and confidential information management. This role supports principals and firm leaders within a defined geography.

This role operates in an in-person capacity to support onsite leadership needs, executive interactions, and market growth.

Responsibilities

• Dual role supporting both office operations and administrative leadership support.
• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions; highly prominent in geo support.
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging. Assist with the production of client deliverables, including client reports. Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs. For queue support: schedule onsite and virtual meetings and coordinate materials across stakeholders.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0-1 year(s) of relevant experience required, 5 to 8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (especially Outlook & PowerPoint) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.
• Demonstrated ability to manage complex logistics, including domestic/international travel and multi-stakeholder scheduling.
• Project coordination capability, including task tracking, stakeholder follow-ups, and managing supporting documents.
• Ability to operate effectively in a matrixed and evolving organization, balancing firm standards with leader-specific needs.
• Strong judgment and situational awareness to determine when to escape issues, reroute requests, or realign priorities.
• Able to work overtime as requested during peak seasons

The pay rate range for this job position are listed below. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.

In Philadelphia, PA: pay rate range is $25 - $41.50

In Washington DC: pay rate range is $26.61 - $45.50

In New York, NY: pay rate range is $29.11 - $47.25

In Iselin, NJ: pay rate range is $30.88 - $43.50