Sr Administrative Assistant- Surgery COE

10100 Children's Hospital; Washington (District of Columbia); On-site; USD 26,000 - 43,000; Full time

Benefits offered by this job

Comprehensive health coverage

Generous paid time off

401(k) plan with employer matching

Life, AD&D and long-term disability

Job summary

Children’s National Medical Center in Washington, DC is seeking a Senior Administrative Assistant for the Surgery Department. The role involves complex secretarial duties under supervision, supporting the administrator and coordinating communications for diverse clinical teams.

The position requires a high school diploma or GED, 3 years of secretarial experience in healthcare, and strong typing (55 wpm) with advanced software skills and solid communication abilities.

Qualifications

• Minimum Education High School Diploma or GED (Required).
• 3 years secretarial experience, preferably in a medical office or healthcare environment (Required).
• Ability to type 55 wpm; expert knowledge of secretarial and office procedures.
• Advanced software skills and strong internet research abilities; strong communication skills.

Responsibilities

• Screen calls and visitors to manage access for the administrator.
• Serve as liaison between administrator and units; relay instructions and follow through.
• Communicate with judgement and discretion.
• Draft letters, memos, or reports communicating decisions and agenda.

Skills

Typing 55 wpm

Secretarial procedures

Advanced software skills

Communication skills

Education

High School Diploma or GED

Tools

Office equipment

Job description

111 Michigan Avenue Northwest Washington, DC 20010 Kids Are Our Everything. Department 10362 Orthopedics Pay Range $18.54 - $30.89 Day Shift

Who We Are:

The Surgery Department provides surgical care to our patients who need procedures to diagnose, treat, repair, or manage medical conditions. This department works closely with surgeons, anesthesiologists, nurses, surgical technologists, and other clinical teams to ensure patients receive safe, coordinated care before, during, and after surgery.

About the Role:

The Senior Administrative Assistant will perform complex diversity of secretarial and clerical duties under general supervision.

What You'll Bring:

• Minimum Education High School Diploma or GED (Required)
• Or Minimum Work Experience 3 years secretarial experience, preferably in a medical office or healthcare environment (Required)
• Required Skills/Knowledge Ability to type 55 wpm required.
• Must have expert knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment.
• Advanced software skills are required, as well as Internet research abilities and strong communication skills.

Functional Accountabilities

• Communications: Manage access to administrator by screening calls and visitors to determine appropriate course of action.
• Serve as a liaison, with delegated authority, between administrator and subordinate units by relaying instructions and information and following commitments through to completion.
• Interact and communicate with a strong degree of judgment and discretion.
• Research, develop and draft letters, memos, or reports to communicate the manager’s decisions, ideas, and agenda.
• Identify and resolve problems that would not require manager ’s direct involvement.
• Address issues in accordance with priorities, policies, commitments, and program goals of the manager.

Office Technology

• Utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
• Research information to support conclusions and recommendations (for unusual and novel situations).
• Establish and maintain paper and electronic files and records for manager.
• Maintain manager’s calendar, schedules and appointments without prior approval based on knowledge of manager’s responsibilities and issues of importance.
• Locate and assemble information for various reports, briefings, and conferences.
• Make travel arrangements.

Budget Support

• Provide support in monitoring and reconciling departmental or program budget, tracks travel and office expenditures.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance.
• Continuously validate and verify information needed for decision making or documentation.
• Stop in the face of uncertainty and takes time to resolve the situation.
• Demonstrate accurate, clear and timely verbal and written communication.
• Actively promote safety for patients, families, visitors and co-workers.
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance.

Benefits That Support You:

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.
• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.
• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.
• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.
• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more.

Why Join Us:

• Nationally Recognized Excellence – Consistently ranked among the Top 10 Children’s Hospitals in the nation by U.S. News & World Report.
• Leading Pediatric Care – One of the largest and most comprehensive children’s hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.
• Innovation & Research – A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.
• Mission-Driven Culture – Dedicated to providing family-centered care while fostering a collaborative, supportive environment for clinical teams.

The disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications.

Children’s National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.