Sr. Administrative Assistant, Litigation

100 Raymond James & Associates, Inc.; Saint Petersburg (FL); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision

Life insurance

Disability benefits

Retirement savings

Paid time off

Parental leave

Job summary

Raymond James in Saint Petersburg, FL, is seeking a hybrid role combining administrative support and research coordination for the legal department’s Litigation Group. You will assist with secretarial duties and pull case documentation for both litigation and regulatory teams, under general supervision.

The role requires six-plus years in admin support, strong calendar management, drafting legal documents such as petitions, motions, and interrogatories, and excellent communication.

Qualifications

• High School Diploma with a minimum of six years of general administrative support experience.
• Experience drafting and preparing legal documents such as petitions and motions.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide secretarial and administrative support to the Litigation Group.
• Research and pull case documentation for litigation and regulatory teams.
• Draft and prepare routine legal documents.
• Schedule appointments, manage calendars, and arrange travel.
• Maintain files and data management systems.

Skills

Administrative support

Research coordination

Calendar management

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Hybrid role that blends administrative assistant and research coordinator skills. Under general supervision, uses skills gained through training and experience to provide secretarial and administrative support primarily to the legal department’s Litigation Group (assigned functional area) and researching, pulling case documentation for both the litigation and regulatory teams. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision-making responsibility. Some originality and ingenuity are required to locate, select, and apply appropriate procedures, processes and techniques to assignments that are broad in nature. Resolves most questions and problems and refers new or unusual issues to a higher level. May serve as a resource to others in resolving problems and issues.

Job Description Responsibilities

Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area. Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters. Reviews and processes user requests for reproduction of client statements, confirmations, certificates, commission reports, checks and other documents as directed. Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation. Assist with drafting and prepare legal documents, including petitions, motions, and interrogatories for the assigned functional area. Researches, gathers, and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources. Provides and/or oversees support activities, including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments primarily related to assigned functional area. Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required primarily related to litigation matters. Establishes, updates, and maintains files, inventories and records and implements and maintains data management systems, as required. Maintains currency in modern office management methods and techniques. Performs other duties and responsibilities as assigned.

Knowledge of

Advanced concepts, principles, and practices of providing administrative support. Basic accounting principles. Fundamental investment concepts, practices, and procedures used in the securities industry. Basic principles of banking and finance and securities industry operations. Advanced terminology of financial markets and products.

Skill in

Performing diverse administrative tasks for a manager or group of managers. Creating, composing, and editing correspondence and documentation. Researching information. Gathering and compiling data and information. Selecting relevant data from a variety of sources and preparing reports. Answering telephones, reviewing, controlling incoming, outgoing correspondence, and following up on operational commitments. Scheduling appointments and maintaining calendars and schedules. Coordinating meetings, events, and travel arrangements. Establishing and maintaining files, inventories, and records. Implementing and maintaining data management systems. Preparing routine litigation documents, correspondence, memos, letters, and reports.

Ability to

Make administrative and procedural decisions and judgments. Analyze and solve problems. Maintain currency in modern office management methods and techniques. Attention to detail while maintaining a big picture orientation. Read, comprehend, and apply business related information. Manage multiple tasks with changing priorities to meet deadlines in a fast-paced environment with constant interruptions. Communicate effectively, both orally and in writing. Work independently as well as collaboratively within a team environment. Provide a high level of customer service. Handle stressful situations and provide a high level of customer service in a calm and professional manner. Establish and maintain effective working relationships at all levels of the organization.

Educational / Previous Experience Requirements

High School Diploma with a minimum of six (6) years of general administrative support experience required. OR ~ Any equivalent combination of experience, education and/or training approved by Human Resources.

Education: High School (HS)

Work Experience: General Experience - 6 to 10 years

Certifications: Travel < 25%

Workstyle

Hybrid

Compensation & Benefits

The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions.

This position is eligible for a benefits package that may include the following:

• Medical, dental, and vision
• Life insurance
• Critical illness insurance and accident insurance
• Disability benefits
• Retirement savings
• Paid time off (including vacation, holidays, and sick leave)
• Parental leave

Company Culture

At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.

We expect our associates at all levels to:

• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm

The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

Raymond James

Raymond James is a diversified financial services company providing wealth management, capital markets, asset management, banking and other services to individuals, corporations and municipalities. Founded in 1962 in St. Petersburg, Florida, rather than on Wall Street, we have always embraced being a different kind of financial services firm. Today, Raymond James has locations and subsidiaries across the United States, Canada, the United Kingdom and Germany, and is listed on the New York Stock Exchange under the symbol RJF.

Our business is deeply focused on people and their financial well-being. We're committed to helping individuals, corporations and institutions achieve their goals, while also supporting successful professionals and helping our communities prosper. We believe doing well and doing good aren't mutually exclusive. As an established but ever-evolving company, you can start – or continue – growing your career here. We invest in you with wide-ranging benefits and the support of leaders and colleagues who care. From development opportunities and enriching networking groups to prioritizing diversity, inclusion and the power of different perspectives, Raymond James is where good people grow. Our people‑first culture is outlined in our Culture Blueprint. Check it out to see why many choose to work at Raymond James – and why they stay.