Sr. Administrative Assistant - Hybrid

Symetra; United States; Hybrid; USD 37,000 - 62,000; Full time

Benefits offered by this job

401(k) with match

Paid time off

Flexible hybrid work

Community matching program

Job summary

Symetra seeks a Senior Administrative Assistant to support leaders in the Retirement Division with executive and administrative tasks, calendar management, travel planning, and project coordination.

The role is fast-paced and highly collaborative, requiring exceptional organization, sound judgment, and the ability to prioritize multiple priorities while handling confidential information with discretion. Hybrid work includes in-office support at Bellevue, WA, with a comprehensive benefits package.

Qualifications

• College degree or equivalent work experience required.
• 5+ years of administrative, executive assistant, or related professional support experience.
• Demonstrated experience supporting multiple leaders and managing complex calendars in a fast-paced environment.
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Strong organizational, prioritization, and project coordination skills with attention to detail.
• Ability to exercise sound judgment and handle confidential information professionally.

Responsibilities

• Provide proactive administrative support to senior leaders, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
• Manage scheduling priorities, resolve conflicts, and coordinate logistics for internal and external meetings.
• Prepare, edit, and format presentations, reports, agendas, and other business communications.
• Support department projects by coordinating timelines, tracking deliverables, and facilitating stakeholder communication.
• Plan meetings, events, and department logistics, including catering and venues.
• Assist with purchasing, vendor coordination, invoice processing, expense reconciliation, and budget tracking.
• Create and maintain filing systems and records with accuracy and confidentiality.
• Collaborate with leaders and colleagues to provide outstanding service and operational support.

Skills

Calendar management

Travel arrangements

Presentation formatting

Expense reporting

Budget tracking

Vendor coordination

Communication

Confidential handling

Meeting coordination

Education

College degree or equivalent

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

Job description

Symetra has an exciting opportunity to join us as a Sr. Administrative Assistant!

About the role

As a Sr. Administrative Assistant, you will support leaders within Symetra's Retirement Division by providing a broad range of executive and administrative support that helps drive the day-to-day success of the team. This role is fast-paced and highly collaborative, requiring outstanding organization, good judgment, and the ability to prioritize multiple priorities simultaneously.

In this role, you'll serve as a trusted partner to Retirement Division leaders, coordinating complex calendars, travel, meetings, projects, and department activities. You'll also collaborate closely with colleagues throughout the organization to ensure seamless support and execution of key business initiatives.

What you will do

• Provide proactive administrative support to leaders, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
• Manage scheduling priorities, resolve calendar conflicts, and coordinate logistics for internal and external meetings.
• Prepare, edit, and format presentations, reports, agendas, correspondence, and other business communications.
• Support department projects and initiatives by coordinating timelines, tracking deliverables, and facilitating communication across stakeholders.
• Plan and coordinate meetings, events, team activities, catering, and other department logistics.
• Assist with purchasing, vendor coordination, invoice processing, expense reconciliation, and budget tracking.
• Create and maintain filing systems, records, and organizational resources while ensuring accuracy and confidentiality.
• Partner closely with leaders, team members, and administrative professionals throughout the organization to provide outstanding service and operational support.

Why work at Symetra

"If you want to invest in yourself and build a career, this is a great place to work. If you don't want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work."

• Cris H., AVP Internal Sales, Training and Development

"Symetra is inclusive of all employees regardless of their personal differences."

• Darrell J., Actuary III

"At Symetra, we prioritize learning and provide various resources like the Student of the Business courses, sponsorship for professional certifications, and helpful colleagues who are always ready to teach and answer questions."

• Financial Reporting Lead Senior Analyst

Benefits and Perks

• We don't take a 'one-size-fits-all' approach when it comes to our employees. Our programs are built to make your life better both at work and at home.
• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days, and ten paid holidays
• Give back to your community and double your impact through our company matching program

Location Requirements

This role follows a flexible hybrid work arrangement and requires occasional in-office support at our headquarters in Bellevue, Washington. Relocation assistance is not available for this position.

Compensation

Hourly Range: $27.10 - $45.16 hourly plus eligibility for the company annual bonus program.

Who You Are

• College degree or equivalent work experience required.
• 5+ years of administrative, executive assistant, or related professional support experience.
• Demonstrated experience supporting multiple leaders and managing complex calendars in a fast-paced environment.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.
• Strong organizational, prioritization, and project coordination skills with exceptional attention to detail.
• Proven ability to exercise sound judgment, solve problems independently, and adapt to changing priorities.
• Excellent written and verbal communication skills, with the ability to handle confidential information professionally and discreetly.
• Collaborative, proactive, and service-oriented with a strong ability to build relationships across teams.
• Experience with Monday.com, Salesforce, Concur, and/or Egencia is preferred.

We empower inclusion

At Symetra, we aspire to be the most inclusive insurance company in the country. We're building a place where every employee feels valued, respected, and has opportunities to contribute.

Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here.

Work Authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company.

Please review Symetra's Remote Network Minimum Requirements:

As a remote-first organization committed to providing a positive experience for both employees and customers, Symetra has the following standards for employees' internet connection:

• Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of 'broadband.'
• Internet Type:Fiber, Cable (e.g., Comcast, Spectrum), or DSL.
• Not Permissible:Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up.

Identity Verification

Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity.

Failure to comply with verification procedures may result in:

• Disqualification from the recruitment process
• Withdrawal of a job offer
• Termination of employment and other criminal and/or civil remedies, if fraud is discovered

Creating a world where more people have access to financial freedom

Symetra is a national financial services company dedicated to helping people achieve their financial goals and feel confident about the future. In our daily work, we're guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and openly so people understand what they're buying, and we design products-and operate our company-to stand the test of time. We're committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join our team and help us create a world where more people have access to financial freedom.