Sr. Administrative Assistant - HR

Meijer Inc.; Grand Rapids (MI); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Weekly pay

Scheduling flexibility

Paid parental leave

Paid education assistance

Team member discount

Development programs

Job summary

Meijer Inc. seeks a Sr. Administrative Assistant for our HR team. Under general supervision, the Sr. AA assists and performs administrative duties for one or more corporate officers. This role regularly handles highly confidential information.

Hybrid work model: Monday-Wednesday in office, Thursday-Friday remote. The position requires strong organizational skills, calendar management, and the ability to coordinate travel for senior leaders.

Qualifications

• High school diploma required; some college preferred.
• 1–3 years supporting a corporate officer or 3–5 years in an office setting/administrative capacity.
• Experience in a large organization is helpful.
• Proficient with desktop applications and capable of creating reports, charts, and presentations.
• Knowledge of organizational policies and procedures.

Responsibilities

• Creates and manages purchase orders, arranges interviews, prepares invoices, and may assist in budgeting.
• Prepares materials for conferences, appointments, and meetings.
• Establishes and revises files as needed.
• Researches and analyzes data to compile reports, including sensitive information.
• Maintains confidentiality in wage/personnel records and corporate docs.
• Schedules meetings, manages calendars, travel arrangements, and communications with top leadership.

Skills

Administrative support

Confidentiality

Executive support

Communication

Calendar management

Analytical skills

Education

High school diploma

Some college preferred

Finance/HR focus helpful

Tools

Microsoft Office Suite

Job description

As a family company, we serve people and communities. When you work at Meijer, you’re provided with career and community opportunities centered around leadership, personal growth and development. Consider joining our family – take care of your career and your community!

Meijer Rewards

• Weekly pay
• Scheduling flexibility
• Paid parental leave
• Paid education assistance
• Team member discount
• Development programs for advancement and career growth

Meijer is currently seeking a Sr. Administrative Assistant for our HR team. Under general supervision, the Sr. AA assists and performs administrative duties for one or more corporate officers. This position regularly works with highly confidential and sensitive information.

Hybrid work model: Monday-Wednesday in office, Thursday-Friday remote

What You\'ll be Doing:

• Creates purchase orders, sets up interviews, prepares invoices, and may assist in reconciling or preparing the budget for each period.
• Anticipates and prepares materials needed by Leader/First Assistant for conferences, correspondence, appointments, meetings, etc.
• Establishes, maintains, and when necessary, revises files.
• Researches, analyzes and interprets data to create and compile a variety of reports, some of sensitive nature.
• Troubleshoots and anticipates First Assistant’s/area needs.
• Performs work of confidential nature such as assisting in maintenance of wage/personnel records and corporate documentation.
• Schedules meetings and appointments, manages calendars, makes travel arrangements, and performs other such functions requiring frequent contacts with top leadership and/or the public.
• May coordinate all aspects of a meeting presentation from development through execution.
• Completes project work as requested for First Assistant and the supporting team.
• This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required.

What You Bring with You:

• High school diploma required.
• Some college preferred, areas of focus to include finance, HR, marketing, and business.
• 1-3 years of experience supporting a corporate officer or 3-5 years of experience in an office setting/administrative capacity.
• Previous experience working in a large organization.
• Proficient in the use of the desktop applications and the primary software used within the department where support is provided. May be required to design reports, charts, graphs and presentations, plus have the ability to operate standard office equipment.
• Knowledgeable of organizational policies, procedures, and operations.
• Strong interpersonal skills necessary to deal courteously and effectively with top leadership and a diverse group of callers and visitors.
• Maintains a highly professional image and conducts business in this manner.
• Ability to maintain confidentiality, exercise diplomacy and judgment.
• Ability to be resourceful, take initiative, follow through, and anticipate the needs of the First Assistant.
• High level of organizational skills, attention to detail, and ability to prioritize multiple tasks.
• Analytical abilities sufficient to gather and interpret corporate data for the solution of problems.
• Sound decision making skills, problem solving skills, and the ability to work independently.
• Knowledge of Microsoft Office Suite.

We opened our doors more than 85 years ago with the goal of helping people provide for themselves and their family. Today we’re a multi-billion dollar retailer with more than 70,000 employees across six states. Our Midwest geography includes corporate offices in Grand Rapids, Michigan, plus manufacturing facilities, distribution centers and over 240 stores across Michigan, Illinois, Indiana, Kentucky, Ohio and Wisconsin.

Meijer is an Equal Opportunity Employer, fostering a diverse and inclusive workplace. We are committed to treating all persons with dignity and respect. Meijer's policy is to not discriminate because of any applicant or team member's race, color, national origin, sex, sexual orientation, gender identity or expression, pregnancy, religion, age, physical or mental disability, uniformed service or veteran status, or any other lawfully-protected classification. If you have a disability and require a reasonable accommodation to complete any part of your application, please click here to submit your request. Submissions that are not seeking help to complete the application due to a disability will not be responded to.