Sr. Administrative Assistant - Coordinator

6041-Ethicon Endo Surgery Inc Legal Entity; Cincinnati (OH); Hybrid; USD 60,000 - 97,000; Full time

Benefits offered by this job

401(k) plan

Pension plan

Vacation days

Sick time

Holiday pay

Parental Leave

Bereavement Leave

Caregiver Leave

Volunteer Leave

Job summary

Johnson & Johnson in Cincinnati, Ohio, is seeking a Sr Administrative Assistant - Coordinator for a hybrid role. You will provide high-level administrative and operational support to the team, manage calendars and travel arrangements, and prepare business materials.

The position requires discretion, strong communication, and advanced Microsoft Office skills to support a global organization. The base pay range is $60,000.00–$96,600.00, with overtime eligibility and benefits.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• At least six (6) years of administrative, executive assistant, or related business support experience.
• High digital literacy with Microsoft Office apps and related tools.
• Strong written and verbal communication, organizational and problem-solving skills.
• Ability to handle confidential information with discretion.
• This position may require travel (<5%).
• Overtime eligible; open-ended, fast-paced environment.

Responsibilities

• Provide proactive administrative and operational support to senior leaders.
• Manage complex calendars, meetings, travel, and expense reporting across time zones.
• Coordinate leadership meetings with agendas, materials, minutes, and follow-up.
• Prepare business reports and leadership communications.
• Coordinate department events, onboarding, and internal communications.
• Maintain records, files, and distribution lists.
• Handle confidential matters with sound judgment; liaise with internal/external stakeholders.
• Manage invoices and payments through corporate IT systems.
• Provide on-site support for Health Authority audits.
• Adhere to all applicable laws and company policies.

Skills

Administrative Support

Calendar Management

Communication

Data Entry

Microsoft Office

Documentation

Travel Planning

Expense Reporting

Cross-functional

Problem Solving

Education

High school diploma or equivalent; associate or bachelor’s degree preferred

Tools

Outlook

Teams

PowerPoint

Excel

Word

SharePoint

Copilot

Job description

Company Overview

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Details

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: Cincinnati, Ohio, United States of America

Job Description

We are searching for the best talent for a Sr. Administrative Assistant - Coordinator. This hybrid role will be in Cincinnati, Ohio. About MedTech Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech We are seeking an experienced, proactive Sr Administrative Assistant to provide high-level administrative and operational support to the team. As a trusted partner, you will anticipate business needs, protect leadership capacity, and enable effective execution across a fast-paced global organization of more than 150 employees. This role requires exceptional judgment, discretion, organization, communication, and follow-through. Under limited supervision and in accordance with all applicable federal, state and local laws/regulations and Corporate Johnson & Johnson, procedures and guidelines, this position:

• Provide proactive administrative and operational support to senior leaders and leadership teams.
• Manage complex calendars, meetings, appointments, travel arrangements, and expense reporting across multiple time zones.
• Coordinate leadership meetings, including agendas, presentations, meeting materials, minutes, and action‑item follow‑up.
• Prepare business reports, presentations, communications, and other leadership materials.
• Coordinate department events, town halls, onboarding activities, and organizational communications.
• Maintain accurate records, files, distribution lists, and team resources.
• Handle sensitive and confidential matters with discretion and sound judgment.
• Serve as a liaison with internal departments, senior management, external suppliers, regulatory auditors, and customers of Johnson & Johnson, as appropriate.
• Anticipate business needs, identify issues or opportunities, and communicate them to the appropriate leader.
• Manage invoices and payments through corporate IT systems.
• Provide on‑site logistical support to Health Authority audits.
• Perform other duties as assigned.
• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures.

The Administrative Assistant reports to the Quality Engineering Director or Senior Director. The Administrative Assistant will be required on occasion to work effectively in a cross‑functional manner with associates from other departments.

Required Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• At least six (6) years of administrative, executive assistant, or related business support experience, including independently supporting multiple senior leaders and leadership teams in a complex organization.
• High degree of digital literacy and advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, Word, Copilot, and SharePoint.
• Strong written and verbal communication, organizational, prioritization, and problem‑solving skills.
• Demonstrated judgment and discretion when handling confidential information.
• Ability to manage competing priorities and work effectively across a global, cross‑functional organization.
• Strong attention to detail and follow‑through.
• Ability to perform duties in accordance with policies and procedures and comply with civil rights requirements.
• This position may require very limited travel, less than 5%.
• This job posting is anticipated to close on 10/23/2026.
• This position is overtime eligible.

Required Skills

Preferred Skills: Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

Salary

The anticipated base pay range for this position is : $60,000.00 - $96,600.00

Benefits

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days Volunteer Leave – 32 hours per calendar year Military Spouse Time‑Off – 80 hours per calendar year

Equal Opportunity Statement

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Company Reiteration

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com/.

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