Sr. Administrative Assistant

Socket.dev; Indiana, Chicago (PA, IL); Hybrid; USD 64,000 - 97,000; Full time

Benefits offered by this job

Time off

Medical insurance

Dental insurance

Vision insurance

Mental health support

Parental leave

401(k)

Job summary

Salesforce is seeking a Senior Administrative Assistant to support top executives across the globe in a hybrid role with three in-office days each week.

You will manage calendars, coordinate meetings, arrange travel, and serve as a trusted point of contact while partnering with senior leaders and internal teams to keep priorities on track. This role emphasizes attention to detail and proactive communication in a dynamic, global environment.

Qualifications

• 3+ years of administrative experience, ideally within a global software organization.
• Strong attention to detail, organization, and process in fast-moving environments.
• Experience partnering with senior leadership and communicating clearly with executives and external partners.
• Coordinated projects of intermediate complexity within larger administrative teams.

Responsibilities

• Manage the executive's day-to-day schedule and calendar priorities, balancing meetings, deadlines, and team needs.
• Coordinate internal and external meetings, including one-on-ones, all-hands, and stakeholder sessions, with virtual setup.
• Arrange domestic and international travel, visas, costs, and documentation in line with policy.
• Build relationships across the organization and act as a trusted point of contact for employees and senior leaders.

Skills

Administrative experience

Attention to detail

Executive communication

Cross-functional collaboration

Tools

Google Suite

Quip

Slack

Salesforce

Tableau

Job description

Job Category

Corporate Functions

Job Details

About Salesforce

Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn’t a buzzword — it’s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.

Ready to level-up your career at the company leading workforce transformation in the agentic era? You’re in the right place! Agentforce is the future of AI, and you are the future of Salesforce.

The Experience

Salesforce's Administrative Assistant team is a group of experienced professionals who support top executives across the globe as true strategic partners, helping keep leaders and their teams focused on company goals while embracing the Ohana culture. As a Senior Administrative Assistant, you'll bring a unique, adaptable skill set tailored to your executive's needs and become part of a positive, diverse, and supportive team built on service and excellence. This is a hybrid role with three days in office each week.

What You'll Actually Be Doing

• Manage the executive's day-to-day schedule and calendar priorities, balancing customer meetings, fiscal deadlines, and team needs.




• Coordinate internal and external meetings, from one-on-ones to all-hands and stakeholder sessions, including virtual meeting setup.




• Arrange domestic and international travel in line with company policy, accounting for visas, costs, and documentation.




• Build relationships across the organization and act as a trusted point of contact for employees and senior leaders inside and outside the company.

You're Our Person If...

• You have 3+ years of administrative experience, ideally within a global software organization.




• You bring strong attention to detail, organization, and process in fast-moving environments.




• You've partnered with senior leadership and communicated clearly with executives and external partners.




• You've coordinated projects of intermediate complexity and worked within larger administrative teams.

Even Better If...

• You have working proficiency in Google Suite (Gmail, Docs, Drive, GMeet).




• You have experience with Quip, Slack, Salesforce, or Tableau.




• You're comfortable accommodating EMEA or APAC hours when needed.




• You bring a natural curiosity about the global nature of the business, along with sound judgment handling confidential material.

A few things I changed worth flagging:

• Moved Google Suite/tool proficiency and EMEA/APAC hours accommodation from Required and Additional Notes into Even Better If, since they read as preferred rather than essential.




• Condensed the \"Department Description\" and \"Your impact\" sections into The Experience paragraph rather than keeping them separate, since only four headers are allowed.




• Dropped the food/luncheon planning and catch-all \"other duties as requested\" bullet, since it didn't fit as a core, goal-oriented responsibility alongside the other three.




• Left out \"3-4 times a week in office\" language from Additional Notes since it conflicted with the standard hybrid statement - used the standard three-day version instead.

Unleash Your Potential

When you join Salesforce, you’ll be limitless in all areas of your life. Our benefits and resources support you to find balance and be your best, and our AI agents accelerate your impact so you can do your best. Together, we’ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love.

Accommodations

If you need a reasonable accommodation during the application or the recruiting process, please submit a request via this Accommodations Request Form.

Please note that Salesforce uses artificial intelligence (AI) tools to help our recruiters assess and evaluate candidates’ resumes and qualifications throughout the recruiting process. Humans will always make any candidate selection and hiring decisions. Please see our Candidate Privacy Statement for more information about how we use your personal data and your rights, including with regard to use of AI tools and opt out options.

Posting Statement

Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that’s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications – without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.

In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including:

• time off programs


• medical


• dental


• vision


• mental health support


• paid parental leave


• life and disability insurance


• 401(k)


• an employee stock purchasing program

More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions.

The typical base salary range for this position is $64,400 - $97,200 annually.

The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.