Sr. Administrative Assistant

LyondellBasell Industries; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

LyondellBasell Industries in Houston, TX is seeking a Sr. Administrative Assistant to support the I&D North America Sales team. The role emphasizes event planning, travel arrangements, expense management, and calendar coordination across multiple events and meetings.

The ideal candidate has 5+ years' experience interfacing with customers and service providers, proficiency in SAP Concur, and a Bachelor's degree preferred. Spanish is a plus; travel ~5% is expected.

Qualifications

• Minimum Associate’s Degree; Bachelor's preferred.
• Minimum 5 years of work experience with customers and outside service providers.
• Experience planning large-scale events and coordinating with multiple teams.
• Spanish language skills a plus.
• Proficient in SAP Concur for expense reporting.

Responsibilities

• Manage commercial activities for general office duties for the I&D North America Sales team.
• Plan and coordinate I&D customer events, conferences, and sales meetings.
• Arrange travel, calendars, and expense reports; coordinate with Directors.
• Maintain SharePoint sites with commercial information.
• Organize and attend AFPM conference and 4-6 customer events yearly.

Skills

Event planning

Organization

Attention to detail

Customer focus

Education

Associate degree

Tools

SAP Concur

SharePoint

Microsoft Office

Job description

Select how often (in days) to receive an alert:

Sr. Administrative Assistant

Location: Houston, TX, US, 77056

Facility: Williams Tower -130

Department: Regional Sales, North America

Division: Intermediates & Derivatives and Enterpri

LyondellBasellis a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-yearlegacy that includes a Nobel Prize in Chemistry and our proprietary MoReTec recycling technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We'readdressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.

Come Join an Inclusive Team

This Sr. Administrative Assistant position requires experience planning large-scale events.

This position is responsible for managing commercial activities for general office administrative duties for the I&D Commercial team including managing commercial activities for the I&D North America Sales team. General office administrative duties include scheduling meetings, arranging and tracking travel, completing expense reports, etc. Managing commercial activities includes planning and coordinating I&D customer events, conferences, and sales meetings.

The position requires some travel (~5%) to provide occasional off-site support of the sales team. The working environment is dynamic, with many parallel tasks running concurrently.

A Day in the Life

• Arrange business travel, domestic and international, for commercial team.
• Assist in the maintenance of Outlook calendars and distribution lists for Directors.
• Expense Management: manage purchasing cards, maintain expense tracking records, process check requests, and assist in the completion of expense reports.
• Order office supplies, business cards, cell phones, etc. for the commercial team.
• Maintain multiple SharePoint Sites with commercial related information.
• Manage customer distribution lists and issue customer letters.
• Organize and attend annual AFPM conference for LYB customer meetings – conference registration, coordination of meeting space, schedule reconciliation, hotel accommodations, restaurant reservations, customer party planning, etc.
• Organize 4-6 customer events each year for the North American Sales team, ensuring compliance with the annual budget and issuing compliance notifications as needed.
• Organize and manage the execution of Americas sales meetings, including scheduling of sessions and arranging venues, meals, accommodations, and meeting infrastructure.
• Purchase / manage inventory of customer promotional items and associated budget.
• Arrange recurring training for North American sales team and monitor compliance.
• Schedule new hire onboarding and introductory meetings.
• Schedule recurring biweekly sales meetings and manage sales meeting presenters.

Area of Expertise, Requirements

• Event planning; simultaneous management of multiple tasks
• High-level of organization, attention to detail, and customer-focus required
• Microsoft Office Suite (Word, Power Point, Excel, SharePoint)

You Bring This Value

Education

• Minimum Associate’s Degree (Bachelor’s preferred)

Work Experience

• Minimum 5 years working experience
• Demonstrated experience interfacing with customers and outside service providers

Languages

• Spanish a plus

Other skills

• Expense reporting (SAP Concur) and approvals
• LyondellBasell is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, disability, age, veteran status, and other legally protected characteristics. The US EEO is the Law poster is availablehere . LyondellBasell is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation related to LYB’s recruiting process, please email us at [e-mail]. Applicants must be at least 18 years old. LyondellBasell does not accept or retain unsolicitedrésumés or phone calls and/or respond to them or to any third party representing job seekers. Privacy Statement: For information regarding how LyondellBasell processes your personal data, please read our Privacy Statement .