Sr Administrative Assistant

Principal Financial Group; Des Moines (IA); Híbrido; USD 33.000 - 53.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work schedule

Pension plan

Personal Time Off

Descripción de la vacante

Principal Financial Group in Des Moines, IA is seeking a Sr Administrative Assistant to support the executive leadership team within the B&P Workplace Benefits department. The role focuses on calendar management, travel coordination, meeting support, and project assistance to ensure smooth day-to-day operations.

This position requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities while liaising with internal and external

Formación

• 4+ years of related experience or equivalent demonstrated through work experience, training, military experience, or education.
• Strong organizational skills and strong attention to detail.
• Strong verbal and written communication skills.
• Ability to gather and consolidate data from various sources.

Responsabilidades

• Manage executive calendars, scheduling, and meeting logistics with attention to priorities.
• Coordinate complex travel arrangements and itineraries for leaders.
• Provide inbox management and assist with reports, onboarding, and HR tasks as needed.
• Support project coordination and cross-functional collaboration across departments.
• Assist with preparation of materials and maintain distribution lists.

Conocimientos

Organizational skills

Communication

Data gathering

Prioritization

Confidentiality

Excel

Microsoft Office

Educación

High school diploma

Associate degree preferred

Herramientas

Microsoft Office

Excel

Descripción del empleo

What You'll Do

The Sr Administrative Assistant will be responsible for providing support to our executive leadership team within our B&P Workplace Benefits department. This individual will be tasked with calendar management, project coordination, meeting support, and other value‑added tasks as determined by business need. This role ensures efficient management of day‑to‑day operations, including scheduling meeting preparation, communications, and project assistance.

Will balance multiple priorities, act as a reliable resource and model high standards of service excellence across the administrative community. They should anticipate leader’s needs, act as liaisons with key internal and external partners, and ensure organizational priorities are executed efficiently and effectively. They work with confidentiality, influence, and collaboration while supporting a high level of complex scheduling and materials.

• Heavy day-to-day calendar management including scheduling and managing leaders’ availability, handling meeting logistics, process meeting requests on behalf of leaders, maintain and organize meeting materials. Uses attention to detail to identify scheduling conflicts and engages with others to resolve. Understands priorities of the person supported, as well as their business needs.
• Coordinate complex travel arrangements and itinerary management, proactively managing transportation, accommodations, scheduling, and related logistics while anticipating needs and adjusting plans as priorities change.
• Responsible for making recommendations on the most efficient and effective way to the person(s) supported to organize their work. Provides moderate to heavy inbox management. Can connect various channels of the information/communications together to make assessments and assist in prioritizing information for the person(s) supported. Provided high-level training/guidance on how to navigate technology platforms such as travel and expensing platforms along with other department specific technology. May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with onboarding new employees, research and book travel arrangements in partnership with those supported, expense management, creating/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported.
• May be involved in a variety of business-driven value department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact.

Who You Are

• 4+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education. High school diploma required, associate degree preferred.
• Strong organizational skills and strong attention to detail.
• Strong verbal and written communication skills.
• Ability to gather and consolidate data from various sources.
• Ability to set priorities, handle multiple tasks and meet deadlines.
• Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
• Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.
• Ability to work within Excel.

Salary Range Information

Salary ranges below reflect targeted base salaries. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.

Salary Range (Non-Exempt expressed as hourly; Exempt expressed as yearly)

$24.21 - $38.37 / hour

Salary Details

The following salary ranges reflect market-specific compensation for this position across multiple job levels. Candidates will be evaluated to determine the appropriate job level based on their skills and experience.

• Sr Administrative Assistant: $24.21 - $32.43 / hour
• Executive Assistant: $28.32 - $38.37 / hour

Time Off Program

Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.

Pension Eligible

Yes

Work Environment

This position is a hybrid opportunity, working at minimum 3 days in the office at our corporate headquarters in Des Moines, IA.

Job Level

We're open to hiring in at the Executive Assistant level with the right skills and experience.

• 6+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education. High school diploma required, associate degree preferred.
• Significant administrative or executive support experience in a fast-paced professional environment is highly preferred.

Work Authorization/Sponsorship

At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please use the following links.

Nonimmigrant Workers and Green Card for Employment-Based Immigrants

Investment Code of Ethics

For Principal Asset Management positions, you’ll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household. These same requirements may also apply to other positions across the organization.

Experience Principal

At Principal, we value connecting on both a personal and professional level. Together, we’re imagining a more purpose‑led future for financial services – and that starts with you. Our success depends on the outstanding experiences, backgrounds, and talents of our employees. And we support our employees the same way we support our customers: with comprehensive, competitive benefit offerings crafted to protect their physical, financial, and social well-being! Check out our careers site to learn more about our purpose, values and benefits!

Principal is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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