Sr Admin Asst Clinical - ON SITE

Montgomery College; Nashville (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness offerings

Job summary

Vanderbilt Health seeks a Sr. Administrative, Clinical to provide administrative and business support across general surgery, colorectal surgery, and surgical/medical weight loss teams.

The role is on-site at Vanderbilt Medical Center North in Nashville, with standard daytime hours and coordination with a cohesive team. Requirements include HS/GED and 4 years of relevant experience; preferred skills include MS Office, Epic, and Workday, with excellent communication.

Qualifications

• HS/GED is required.
• 4 years of relevant administrative experience.
• Strong desire to be part of a cohesive team.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Adobe).
• Working knowledge of Epic and Workday.
• Excellent written and verbal communication skills.

Responsibilities

• Performs administrative support including scheduling and travel.
• Maintains data and records documentation.
• Compares data, analyzes information and summarizes findings.
• Prepares reports and other documentation.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Skills

Communication

Teamwork

Attention to detail

Adaptability

Education

HS/GED

Tools

Microsoft Office 365

Excel

Word

Outlook

Epic

WorkDay

Job description

Discover Vanderbilt Health

With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: Surgery Admin Staff

Job Summary: In your pivotal role as Sr. Administrative, Clinical, you will perform administrative and business support related duties of a complex nature in support of an area with minimal guidance. You will be part of a team that provides admin support to general surgery, colorectal surgery, and surgical/medical weight loss.

REQUIRED:

• HS/GED
• 4 years of relevant experience
• Genuine desire to be part of a cohesive team

PREFERRED:

• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Adobe)
• Working knowledge of Epic and Outlook
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Adobe)
• Working knowledge of Epic and WorkDay
• Excellent communication skills, both written and verbal

You will work Monday-Friday, traditional, daytime business hours with flexibility on start/end times, and you will work on site at Vanderbilt Medical Center North located at 1211 21st Ave. S. in Nashville, TN.

Key Responsibilities

• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compares data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Data Analysis (Intermediate): The ability to analyze data in an accurate manner. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

Core Accountabilities

• Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance.
• Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.
• Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.
• Team Interaction: Provides informal guidance and support to less experienced team members.

Core Capabilities

• Supporting Colleagues: Develops Self and Others: Continuously improves own skills by identifying development opportunities.
• Supporting Colleagues: Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.
• Supporting Colleagues: Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.
• Delivering Excellent Services: Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
• Delivering Excellent Services: Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner.
• Delivering Excellent Services: Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.
• Ensuring High Quality: Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.
• Ensuring High Quality: Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
• Ensuring High Quality: Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.
• Managing Resources Effectively: Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
• Managing Resources Effectively: Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
• Managing Resources Effectively: Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.
• Fostering Innovation: Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
• Fostering Innovation: Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
• Fostering Innovation: Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Benefits

• This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Equal Opportunity Statement

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Our Culture

PEOPLE ARE AT THE HEART OF ALL WE DO. Great health care takes great people. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt Health, where we value collaboration, embrace continuous learning and foster an environment where everyone can thrive. We’re the largest private employer in Middle Tennessee, with a growing team and an expanding footprint across towns and communities throughout the region. We employ more than 43,000 people who work in inpatient and outpatient clinical care, research and graduate medical education. Our employees also serve in critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fundraising, groundskeeping and facilities, and many other departments.

About Vanderbilt Health

Our growing academic health system has more than 2,100 licensed hospital beds at eight hospitals: Vanderbilt University Hospital, Monroe Carell Jr. Children’s Hospital at Vanderbilt, Vanderbilt Psychiatric Hospital, Vanderbilt Stallworth Rehabilitation Hospital, Vanderbilt Bedford Hospital, Vanderbilt Clarksville Hospital, Vanderbilt Tullahoma-Harton Hospital, Vanderbilt Wilson County Hospital. Vanderbilt Health is the Mid‑South's largest provider of specialty care, with hundreds of outpatient clinic and surgical locations throughout the region, and Tennessee’s only National Cancer Institute‑designated Comprehensive Cancer Center for adults and children. We are one of the nation’s busiest critical care centers, home to Middle Tennessee’s only Level 1 Trauma Center and Burn Center for adults and children, and Middle Tennessee’s only LevelIV Neonatal Intensive Care Unit. We are the nation’s largest transplant center, and last year we performed the most heart transplants than any center worldwide. Vanderbilt Health is an epicenter for biomedical research, winning over $1billion in annual research awards from government, industry, foundations and donors. We are also a national leader in medical training and education, with the largest clinical training center in the Mid‑South and the only training center in Tennessee for many adult and pediatric specialties. We’re honored to be consistently considered among the nation’s best hospitals for quality, safety and patient satisfaction. Three of our hospitals — Vanderbilt University Hospital, Vanderbilt Psychiatric Hospital and Vanderbilt Wilson County Hospital — have been awarded a Five-Star Quality Rating from Medicare. We support each other and encourage excellence among every member of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth opportunities, competitive compensation and benefits, and a sense of community and purpose.

Vision and Mission

Our vision: The world leader in advancing personalized health. Our mission: Personalizing the patient experience through our caring spirit and distinctive capabilities.