Sports Information Assistant

University of California; Pasadena (CA); On-site; USD 27,552 - 45,460; Part time

Benefits offered by this job

Competitive compensation

Health insurance

Dental insurance

Vision insurance

Retirement plans

Paid time off

Tuition reimbursement

More benefits

Job summary

Caltech Athletics is seeking a part-time Sports Information Assistant to support the operation and coverage of intercollegiate contests. Under the direction of the Sports Information Director, you will help publicize athlete achievements, post game summaries, and maintain department content.

This role focuses on managing statistics, updating the athletics website, coordinating live statistics and streaming, and supporting game operations and promotions.

Qualifications

• Associate’s degree or higher required.
• Prior experience in sports information, athletic communications, or game operations.
• Familiarity with NCAA Division III rules, regulations, and philosophy.
• Excellent interpersonal, written, verbal, and nonverbal communication skills.
• Strong proficiency in general computer applications, software platforms, and database management systems.
• Proven ability to manage multiple tasks effectively, prioritize appropriately, and work both independently and within a collaborative, team-oriented environment.
• Highly organized with consistent attention to detail.
• Unimpeachable personal integrity and a demonstrated commitment to ethical and legal standards, particularly in the context of working with student-athletes.
• Must be able to lift 50 lbs. or more on a regular basis.

Responsibilities

• Collect, verify, record, report, and post all official game and individual statistics, results, and records to the SCIAC and NCAA utilizing StatCrew, Genius Sports, and other applicable game management software platforms.
• During the offseason period (May 15 – September 15), assume primary responsibility for creating and updating statistical archives, maintaining website content, and supporting departmental marketing initiatives.
• Assist in publicizing and celebrating the achievements of Caltech student-athletes, coaches, and programs through game summaries, feature articles, season previews, and season summaries in a variety of print, digital, and video formats.
• Assist with the ongoing stewardship and maintenance of the department website, ensuring timely and accurate content updates.
• Assist in managing the sports information components of home game operations across all sports, including securing scorers, timers, statisticians, and public address announcers as necessary.
• Coordinate live statistics and video streaming services in an equitable, high-quality manner across all programs.
• Ensure game officials are properly greeted upon arrival and that all required paperwork and payment coordination is completed in a timely manner.
• Work collaboratively with the Game Operations Coordinator and assigned coaching personnel in the planning and execution of all game management activities before, during, and following competitive contests.
• Participate in occasional community engagement and prospective student-athlete recruiting activities as assigned.

Skills

Interpersonal communication

Written communication

Verbal communication

Nonverbal communication

General computer proficiency

Database management

Multitasking

Organizational skills

Team collaboration

Education

Associate’s degree or higher

Bachelor’s degree preferred

Tools

StatCrew

Genius Sports

Game management software

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Under the direction of the Sports Information Director, the Sports Information Assistant plays a supporting role in the operational management of intercollegiate athletic contests and contributes to the broader communications and promotional efforts of Caltech Athletics. This position assists in publicizing and celebrating the accomplishments of Caltech student-athletes, coaches, and programs through game summaries, website updates, and other general promotional activities consistent with the values and identity of Caltech and the NCAA Division III philosophy.

This is a part-time, regular position with a primary focus on the management and coverage of collegiate sports contests. The typical schedule includes afternoons, evenings, and weekends, aligned with the pre-set competition calendars of our 16 intercollegiate programs.

Responsibilities include, but are not limited to:

• Collect, verify, record, report, and post all official game and individual statistics, results, and records to the SCIAC and NCAA utilizing StatCrew, Genius Sports, and other applicable game management software platforms.
• During the offseason period (May 15 – September 15), assume primary responsibility for creating and updating statistical archives, maintaining website content, and supporting departmental marketing initiatives.

Communications & Promotional Activities

• Assist in publicizing and celebrating the achievements of Caltech student-athletes, coaches, and programs through game summaries, feature articles, season previews, and season summaries in a variety of print, digital, and video formats.
• Assist with the ongoing stewardship and maintenance of the department website, ensuring timely and accurate content updates.

Game & Event Operations

• Assist in managing the sports information components of home game operations across all sports, including securing scorers, timers, statisticians, and public address announcers as necessary.
• Coordinate live statistics and video streaming services in an equitable, high-quality manner across all programs.
• Ensure game officials are properly greeted upon arrival and that all required paperwork and payment coordination is completed in a timely manner.
• Work collaboratively with the Game Operations Coordinator and assigned coaching personnel in the planning and execution of all game management activities before, during, and following competitive contests.

Community Engagement & Additional Duties

• Participate in occasional community engagement and prospective student-athlete recruiting activities as assigned.
• Other duties as assigned. This position description reflects the primary scope of responsibilities and is not exhaustive.

Basic Qualifications

• Associate’s degree or higher required.
• Prior experience in sports information, athletic communications, or game operations.
• Familiarity with NCAA Division III rules, regulations, and philosophy.
• Excellent interpersonal, written, verbal, and nonverbal communication skills.
• Strong proficiency in general computer applications, software platforms, and database management systems.
• Proven ability to manage multiple tasks effectively, prioritize appropriately, and work both independently and within a collaborative, team-oriented environment.
• Highly organized with consistent attention to detail.
• Unimpeachable personal integrity and a demonstrated commitment to ethical and legal standards, particularly in the context of working with student-athletes.
• Demonstrated ability to build positive, collaborative relationships at every level of the organization through effective problem-solving and constructive communication.
• Must be able to lift 50 lbs. or more on a regular basis.
• Position requires regular physical activity, including event setup, equipment transport, and other hands-on tasks throughout the workday.

Preferred Qualifications

• Bachelor’s degree preferred, ideally in Communications, Journalism, Sport Management, or a related field.
• Experience with StatCrew, Genius Sports, or comparable official statistics platforms.
• Basic proficiency in content creation, photography, or video production tools.

Required Documents

• Resume

Hiring Range

$20.00 - $33.00 Per Hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

• As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents.
• competitive compensation
• health, dental, and vision insurance
• retirement savings plans
• generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.)
• tuition reimbursement
• and more.
• Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.

Learn more about our benefits and staff perks.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [e-mail] .

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [e-mail] .