Sponsored Programs Analyst - Post Award

California State University, East Bay; Hayward (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement (CalPERS)

401k

457

403(b)

Dependent and health care reimb.

Life insurance

Vacation and sick

14 paid holidays

Tuition fee waiver

Job summary

Cal State East Bay seeks a Sponsored Programs Analyst – Post Award to manage a portfolio of sponsored awards, ensuring compliance from setup through closeout. The incumbent applies professional knowledge of grants and contracts administration to interpret sponsor requirements and university policies, exercise independent judgment, and support effective award management.

Under general supervision, you will advise Principal Investigators on allowability and reporting, monitor budgets and

Qualifications

• Knowledge of pre-award grant proposal development, budgeting, and post-award administration processes.
• Knowledge of accounting and budgeting principles and sponsor regulations.
• Strong organizational and communication skills for diverse environments.

Responsibilities

• Establish awarded funds and ensure availability prior to expenditures.
• Monitor budgets and expenditures; report risks and status to PIs.
• Review and approve post-award transactions (payroll, procurement, travel) for compliance.
• Prepare sponsor invoices and financial reports; ensure timely submissions.

Skills

Grant management

Budgeting

Post-award administration

Pre-award support

Communication

Education

Bachelor's degree in related field

Tools

Grant management software

Financial systems

Job description

Job no: 559164
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,797.00 per month to $7,066.00 per month (Step 1 to Step 11).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

• medical
• dental
• vision
• retirement (CalPERS)
• 401k
• 457
• 403(b)
• dependent and health care reimbursement accounts
• life insurance
• vacation and sick
• 14 paid holidays
• one personal holiday
• tuition fee waiver

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Please Note: Review of applications will begin on July 14, 2026.

Under general supervision of the Director of Grant Administration, the Sponsored Programs Analyst – Post Award administers a portfolio of sponsored awards, ensuring financial and regulatory compliance from award setup through closeout. The incumbent applies professional knowledge of grants and contracts administration to interpret sponsor requirements and university policies, exercise independent judgment, and support effective award management.

Award Establishment and Compliance

• Confirm awarded funds are properly established and available prior to expenditures.
• Interpret award terms and applicable regulations to ensure compliance.
• Ensure expenditure is allowable, allocable, reasonable, and consistently treated in accordance with governing regulations and award requirements.
• Advise Principal Investigators (PIs) on allowability, period of performance, cost share, indirect costs, and prior approval requirements.

Financial Monitoring and Analysis

• Monitor budgets and expenditures to ensure appropriate use of funds.
• Analyze financial activity to identify discrepancies or compliance concerns.
• Coordinate corrective actions and communicate financial status, risks and reporting obligations to PIs.

Transaction Review and Approval

• Review and approve post-award transactions, including payroll and faculty compensation, procurement and equipment purchases, travel, and reimbursements.
• Ensure transactions comply with sponsor and university requirements prior to posting.
• Coordinate adjustments and documentation as needed.

Financial Reporting and Closeout

• Prepare and submit sponsor invoices and financial reports.
• Monitor reporting deadlines and ensure timely submission.
• Reconcile expenditures and coordinate award closeout activities.

Institutional Reporting and Data Stewardship

Under general supervision, maintains accurate financial and personnel data for assigned awards to support institutional reporting, audit readiness, and leadership decision-making.

• Maintain organized, accurate, and current records for assigned awards, including reassigned time, additional employment, cost share commitments, and other personnel-related expenditures.
• Gather, analyze, validate and reconcile post-award data for recurring and ad hoc reports.
• Collaborate with Academic Affairs, Budget, Payroll and other campus units to ensure consistency across systems.
• Develop and maintain tracking tools to enhance reporting accuracy and compliance monitoring.

Process Improvement and Operational Support

Support continuous improvement of post-award operations.

• Evaluate and recommend improvements to post-award processes, procedures, and tools.
• Contribute to development and refinement of standard operating procedures.
• Provide limited guidance to PIs in coordination with pre-award staff.

Pre-Award Support

Under general supervision, provides limited pre-award support to support operational continuity.

Proposal Review and Compliance

• Review proposal budgets and documentation for compliance with sponsor and university guidelines.
• Support proposal routing and institutional approval processes.
• Participate in special projects and reporting initiatives as assigned.
• Maintain current knowledge of sponsor regulations and apply updates to strengthen compliance practice.

Professional Development

Maintains current knowledge of research administration regulations and sponsor requirements to support effective post-award oversight and continuous improvement.

• Participate in relevant trainings, webinars, CSU initiatives and professional associations to remain informed of regulatory and policy changes.
• Apply updated knowledge to strengthen compliance practices and improve service to PIs and campus partners.
• Share regulatory updates and best practices with colleagues to support ongoing professional growth within ORSP.

Application and Knowledge Sharing

• Apply updated knowledge to strengthen compliance practices, improve internal processes, and enhance service to Principal Investigators and campus partners.
• Share relevant regulatory updates, resources, and best practices with colleagues to support a culture of continuous learning within ORSP.

Minimum Qualifications

Knowledge and Skills

• Working skills and knowledge of pre-award grant proposal development, budgeting, and post award administration processes.
• Working knowledge and understanding in the appropriate use of grants and contracts administration standards, principles, and concepts.
• Knowledge and understanding of accounting and budgeting principles.
• Working knowledge of funding agency regulations and compliance requirements.
• Strong organizational skills to plan, organize, and prioritize multiple projects.
• Strong communication and interpersonal skills to work effectively in a diverse environment.
• Proficiency in using grant management software and financial systems.

Experience and Education

Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Preferred Skills & Knowledge

• Knowledge of post-award grant administration in a higher education environment.
• Ability to interpret sponsor terms and conditions and applicable regulations.
• Strong financial analysis and reconciliation skills.
• Ability to manage multiple awards and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to advise faculty and staff on post-award requirements.
• Attention to detail and sound professional judgment.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin.

Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.

Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities.

The CSU complies with Title VI of the Civil Rights Act of1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy.

We prohibit discriminatorypreferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.