Sponsored Award Services Coordinator-Sponsored Project Accounting

University of Tennessee; Memphis (TN); On-site; USD 32,000 - 43,000; Full time

Job summary

The University of Tennessee in Memphis is seeking an experienced financial support professional to manage sponsor invoicing and cost transfers. This role handles invoices, forms, and submission per award requirements, maintains billing portal access, and ensures accurate posting in the financial system.

You will verify submissions, keep records, escalate discrepancies, and serve as a first point of contact for routine departmental questions.

Qualifications

• Associate's degree required; transcript required.
• 3 years of experience in business or financial support, or 1 year with a Bachelor's.
• Combination of education and experience may equal 5 years.

Responsibilities

• Submit invoices and forms to sponsors per award requirements.
• Maintain sponsor billing portal access and submission calendars.
• Confirm invoice submissions and track submission status.
• Enter approved cost transfers and financial adjustments.
• Maintain records of invoices, receivables, and award docs.
• Escalate discrepancies and assist as initial department contact.

Skills

Data entry

Spreadsheet skills

Records management

Financial support

Procedures follow-through

Confidentiality

Education

Associate degree

Job description

Market Range: 09

Hiring Salary: $22.77- $30.71/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

• Submits invoices and required forms to sponsors in accordance with award specific requirement, format, documentation, and submission method specified in each award.
• Maintains sponsor billing portal access, credentials, submission calendars, and related administrative records.
• Confirms successful invoice submissions and maintains accurate records of submission status and outcomes.
• Enters approved cost transfer and financial adjustment into the financial system and verifies accurate posting.
• Maintains record of submitted invoices, receivables, and related award documentation using system reports.
• Processes new, modified, and expired award files and routes documentation to the responsible accountant.
• Identifies, documents, and escalates discrepancies or issues encountered during transaction processing.
• Serves as an initial point of contact for routine departmental and sponsor questions.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

• Associate's Degree. (TRANSCRIPT REQUIRED)

EXPERIENCE:

• Three (3) years of experience in business or financial support role; OR Bachelor's Degree and one (1) year of experience in business or financial support role; OR a combination of education and experience to equal five (5) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of business office and financial support operations.
• Knowledge of records management and electronic record-keeping.
• Skill in accurate data entry and document control.
• Skill in spreadsheet construction and report preparation.
• Ability to follow established procedures and recognize matters requiring escalation.
• Ability to maintain confidentiality of financial information.