Sponsor Operations Manager

Candr Talent; New York (NY); Remote; USD 75,000 - 85,000; Full time

Job summary

US-based Conference & Expo Organizer seeks a Sponsor Operations Manager to own day-to-day sponsor and exhibitor deliverables. The role is hands-on, detail-driven, and centers on ensuring sponsors receive what they purchased.

You will serve as the main logistics contact for 150+ sponsors, manage activations, lead hosted dinners, coordinate signage, and work with vendors to execute events. Travel 10–15% and extended hours required.

Qualifications

• 3+ years in event, conference, trade show or sponsorship operations.
• Experience coordinating multiple vendors, deadlines and stakeholders.
• Strong organizational skills and attention to detail.
• Advanced Excel and/or Google Sheets for trackers and reports.
• Willingness to travel 10–15% and extended hours onsite.

Responsibilities

• Serve as logistics contact for 150+ sponsors from contract to onsite delivery.
• Manage sponsored activations with show management, sponsors, and vendors.
• Lead sponsor experiences, including flagship Founders Dinner logistics.
• Coordinate stage and sponsored entertainment acts.
• Manage sponsor signage, specs, production timelines and installation.
• Research sponsorship opportunities and cost-conscious recommendations.
• Maintain trackers and reports for deliverables and costs.

Skills

Event operations

Sponsorship operations

Vendor management

Attention to detail

Excel/Sheets

Tools

Asana

Monday.com

Smartsheet

ExpoFP

Job description

Position: Sponsor Operations Manager

Company: US-based Conference & Expo Organizer

Location: Remote (US – East Coast, NYC/NJ Preferred)

Compensation: $75k–$85k Base Salary

Our client runs one of the fastest-growing conferences in AI infrastructure. It brings together operators, energy providers, technology leaders and investors for multiple days of content, networking and a large expo hall. We are looking for a Sponsor Operations Manager to own the day-to‑day delivery of sponsor and exhibitor commitments. This is a hands‑on, detail‑driven role at the heart of making sure sponsors get exactly what they purchased.

Key responsibilities include:

• Serve as the main logistics contact for a portfolio of 150+ sponsors and exhibitors, from contract through onsite execution
• Manage sponsored activations, working with show management, sponsors and vendors on planning, setup and onsite delivery
• Lead sponsored restaurant experiences, including a flagship Founders Dinner, covering venue coordination, guest logistics and onsite oversight
• Research, select and coordinate main stage and sponsored entertainment acts
• Manage sponsor signage, including specs, approvals, production timelines and installation
• Research new sponsorship opportunities, including swag, and bring cost-conscious recommendations to leadership
• Maintain trackers and reports for deliverables, deadlines, vendor costs and post-event results

We are looking for someone with the following experience:

• 3+ years in event, conference, trade show or sponsorship operations
• Experience managing multiple vendors, deadlines and stakeholders at once
• Strong organizational skills and attention to detail across a large portfolio
• Advanced Excel and/or Google Sheets skills for trackers, budgets and reports
• Experience with F&B, hospitality, hosted dinners or entertainment booking is a strong plus
• Familiarity with signage production, ExpoFP or project management tools (e.g. Asana, Monday, Smartsheet) is beneficial
• Willingness to travel (10–15%) and work extended hours onsite

This role would suit a highly organized sponsorship or event operations professional who thrives on juggling many moving parts and wants to own high-profile sponsor experiences at a fast-growing event.