Specimen Processor/Client Services Rep

Yale New Haven Health Services Corp.; New London (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Yale New Haven Health Services Corp. is seeking a detail-oriented lab support professional to register outreach specimens, order tests, and ensure accurate labeling and processing of samples. The role emphasizes patient-focused service and strong communication with physicians and facilities.

The candidate will handle specimen tracking, courier coordination, and problem resolution while maintaining safety procedures and technical accuracy in a busy outpatient setting.

Qualifications

• High School diploma required; Medical Terminology preferred.
• 1-3 years experience in a healthcare environment preferred; experience with internal/external customers in a fast-paced setting is desired.
• Familiarity with general laboratory procedures (e.g., centrifugation, specimen handling) is preferred.

Responsibilities

• Registers all specimens received from Outreach patients, obtaining missing information by contacting physician offices or facilities.
• Accurately requests laboratory tests in the computer using correct coding and generates a label with patient and specimen information.
• Properly identifies, labels and processes specimens, creating specimen batches as needed.
• Prioritizes specimens during peak workloads to ensure timely processing.
• Monitors specimen tracking board and shipping batches; follows up on missing or overdue outreach specimens.
• Adheres to safety procedures for equipment and handling hazardous materials.
• Answers all calls with proper telephone etiquette and initiates actions to resolve inquiries; maintains knowledge of department services, testing, and requirements.
• Monitors failed fax/scheduled report printer and addresses issues; coordinates with IT staff as needed.
• Disseminates patient results as requested by customers.
• Receives physician orders for lab services via telephone/fax, completes requisition forms and distributes forms for anticipated visits.
• Creates/maintains manifests and home draw work orders for efficient collection of home-bound patients.
• Responds to requests for additional and/or stat services and delegates to outreach phlebotomists.
• Dispatches and prioritizes courier services and client supply requests promptly.
• Meets performance expectations for customer service, teamwork, resource utilization, and development as outlined in performance reviews.
• Performs other duties as assigned to ensure smooth operation of the department/section.

Skills

Communication

Customer service

Telephone etiquette

Keyboarding

Laboratory procedures

Education

High School Diploma

Medical Terminology Preferred

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Responsible For Quick Registration Processes, Ordering Lab Tests In Lis, Processing, Labeling, And Distributing Specimens To Appropriate Laboratory Sections. Responsible For Orderly Flow Of Patients Through The Outpatient Specimen Collection Facility In The Acc. Answers Calls And Initiates Problem Resolution For Internal/External Clients Regarding All Laboratory Services. Executes Requested Functions In The Callback Module Of The Lis. Monitors Reports That Print On A Designated Printer To Ensure Timely Receipt Of Scheduled And/Or Faxed Patient Reports. Coordinates And Delegates Additional Outreach Service Requests Efficiently.

EEO/AA/Disability/Veteran

Responsibilities

• 1.Registers All Specimens Received From Outreach Patients In His, Ensuring Appropriate Information Is Completed. Obtains Missing Information By Contacting Physician Office Or Skilled Nursing Facility
• 2.Accurately Requests Laboratory Tests In Computer Using Correct Coding And Generating A Computer Label Containing Patient/Specimen Information.
• 3.Properly Identifies, Labels And Processes Specimens, Creating Specimen Batches As Needed.
• 4.Prioritizes Specimens During Times Of Peak Workload To Ensure Timely Processing.
• 5.Checks Specimen Tracking Board And Shipping Batches. Follows Up On Missing Or Overdue Outreach Specimens.
• 6.Adheres To Safety Procedures For Equipment And Handling Of Hazardous Material.
• 7.Answers All Calls With Exceptional Telephone Etiquette And Initiates Appropriate Actions Utilizing Problem-Solving Skills, To Provide Timely Responses To Inquiries. Maintains A Strong Knowledge Of Departmental Laboratory Services, Testing, And Requirements. Maintains Records And Documentation Of Actions/Resolutions.
• 8.Monitors Failed Fax/Failed Scheduled Report Printer And Addresses Issues In A Timely Manner. This May Include Working With Is Staff To Resolve Software Or Hardware Issues.
• 9.Disseminates Patient Results In The Manner Requested By Each Customer.
• 10.Receives Physician Orders For Laboratory Services Via Telephone/Fax, Completes Requisition Form And Distributes Form For Anticipated Patient Visit.
• 11.Creates/Maintains Manifest And Home Draw Work Orders For Efficient Collection Of Specimens From Home Bound Patients.
• 12.Responds To Requests For Additional And/Or Stat Services And Delegates To The Appropriate Outreach Phlebotomist.
• 13.Dispatches And Prioritizes Courier Services And Client Supply Requests In A Timely Manner.
• 14.Meets Performance Expectations For Customer Service, Teamwork, Resource Utilization, And Staff And Self Development As Outlined In Performance Review.
• 15.Performs Other Duties As Assigned To Ensure Smooth Operation Of The Department/Section.

Qualifications

EDUCATION

High School Graduate Required. Medical Terminology Preferred.

EXPERIENCE

One To Three Years Experience In A Healthcare Environment Preferred; Experience Working With Internal And External Customers In A Fast Paced Environment Preferred; Keyboarding Skills Required. Familiarity With General Laboratory Procedures (Eg. Centrifugation, Specimen Handling) Is Preferred.

LICENSURE

Valid driver's license, and acceptable driving record required.

SPECIAL SKILLS

Excellent Communication And Customer Service Skills Required. Appropriate Telephone Etiquette Required.