Specimen Processing Supervisor

University of Washington Medical Center; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid holidays

Tuition assistance

Public transit pass

Healthcare benefits

Wellness programs

Job summary

University of Washington Medical Center's UW Medicine Department of Laboratory Medicine & Pathology in Renton, WA is seeking a Specimen Processing Supervisor for the Microbiology Lab at Renton Central Lab. The SPS will oversee pre-analytical operations, specimen accessioning and processing, and support culture setup, Gram stains, and molecular diagnostics.

The role requires staff oversight, scheduling, training, and performance management, with a 100% FTE evening PM/night shift.

Qualifications

• Two years of college-level science and one year of experience as a Specimen Processing Technician Lead.
• Or high school graduation with two years of clinical laboratory experience.

Responsibilities

• Oversee pre-analytical operations with emphasis on microbiology specimen accessioning and workflow.
• Oversee all CLT functions related to specimen handling and processing.
• Maintain and troubleshoot automated microbiology systems (WASP, automated streakers, incubators, imaging).
• Supervise staff, including hiring, onboarding, scheduling, evaluations, and performance management.
• Ensure regulatory and accreditation compliance (CLIA, CAP, Joint Commission, DOH) and participate in quality improvement.

Skills

Staff leadership

Process coordination

Quality improvement

Communication

Education

Two years of college-level science

High school diploma or GED

Tools

WASP Walk-Away Specimen Processor

TempTrak

Total Laboratory Automation (TLA)

Digital imaging systems

Job description

The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Renton, WA has a fantastic opportunity for a Specimen Processing Supervisor with the Microbiology Lab at the Renton Central Lab.

The Microbiology Specimen Processing Supervisor (SPS) oversees and coordinates operations within Microbiology Pre-analytical Processing section, with a primary focus on microbiology workflows. This role ensures accurate and timely specimen accessioning, specimen handling and processing, distribution in support of microbiological testing, including but not limited to culture setup, Gram stains, and molecular diagnostics.

Other technical responsibilities of this role are the oversight, operation, and maintenance of automated microbiology instrumentation. This includes systems such as the WASP (Walk-Away Specimen Processor), automated plate streaking platforms, total laboratory automation (TLA) systems, smart incubators, and digital imaging platforms. The supervisor also oversees environmental and equipment monitoring systems such as TempTrak, ensuring continuous temperature and environmental compliance for incubators, refrigerators and freezers.

This position is responsible for staff oversight, including but not limited to hiring, onboarding, training, scheduling, evaluations, and performance management. Working closely with the microbiology manager, MLS leads, and other laboratory section’s staff and leadership, this position supports operational efficiency, quality outcomes, and organizational goals. The supervisor ensures compliance with all regulatory and accreditation standards and actively participates in quality improvement initiatives.

• 100% FTE
• Evening PM/Night Shift
• Work schedule to be discussed with the hiring manager

What you’ll contribute:

• Supervise and coordinate pre-analytical operations with emphasis on microbiology specimen accessioning, processing, and workflow.
• Oversee all CLT functions related to specimen handling and processing.
• Oversee operation, monitor, and maintain automated microbiology systems, including WASP, automated streakers, smart incubators, and digital imaging systems.
• Delegate and perform routine and preventive maintenance, calibration checks, and quality control for microbiology instrumentation.
• Troubleshoot instrument errors, document issues, and coordinate vendor support and service calls as needed.
• Oversee environmental monitoring systems such as TempTrak, including temperature tracking for incubators, refrigerators, freezers, and ambient storage areas.
• Respond to temperature excursions and alarms, perform required documentation, and initiate corrective actions in accordance with policy.
• Ensure proper specimen processing for microbiology testing, including appropriate media selection, labeling, incubation setup, and routing.
• Train and ensure staff competency in microbiology processing workflows, automation platforms, and monitoring systems.
• Assign, delegate, schedule, and oversee staff workload to support a 24/7 SPS operation.
• Conduct employee performance evaluations and address performance issues, including corrective actions.
• Responsible for recruitment, hiring, onboarding, and ongoing staff development
• Ensure compliance with regulatory and accreditation standards, including CLIA, CAP, Joint Commission, and Department of Health.
• Monitor quality indicators and utilize systems (e.g., HC1, incident reporting tools) to identify and resolve errors or workflow issues.
• Collaborate with microbiology and other laboratory sections to improve turnaround times and service quality.
• Oversee inventory management for supplies, including but not limited to culture media, reagents, and consumables.
• Ensure completion of equipment maintenance and proper documentation
• Participate in inspections, audits, and quality improvement initiatives.
• Assist with budget preparation and cost analysis for equipment and operations
• Utilize LIS and other software systems for data management, reporting, and workflow tracking.
• Communicate regularly with staff and hospital departments to resolve operational issues.
• Perform other related duties as assigned.

What you’ll need:

• Two years of college-level science in an applicable field AND one year of experience as a Specimen Processing Technician Lead

OR

• High School graduation or GED certification AND two years of clinical laboratory experience in a Clinical or Public Health Laboratory

OR

Desired qualifications:

• Experience in a major medical hospital laboratory
• Experience with laboratory information system
• Proficiency in Microsoft Office
• Able to communicate effectively in English, both verbally and in writing

What we offer:

• Vacation time and sick time off that accrue monthly, including 12 paid holidays.
• State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
• Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
• Excellent healthcare, dental, disability, retirement, and other plan options.
• Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.
• And much more!

About the Department of Laboratory Medicine & Pathology:

A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine & Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.

Please visit our website to learn more about our department.

About UW Medicine:

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.