Specification Writer - Healthcare

The Haskell Company; Charlotte, Atlanta (NC, GA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development opportunities

Job summary

Haskell is seeking an experienced architectural specifications professional to prepare and write project manuals and governing specifications for healthcare projects. You will lead the specification efforts across CSI divisions, coordinate with design and project teams, and ensure documentation aligns with drawings and owner standards.

Senior responsibilities include mentoring teammates, coordinating with construction contract administrators, and contributing to practice improvements through the

Qualifications

• Bachelor’s degree in Architecture, Construction Management, or related field with 5+ years producing architectural design documents and project manuals.

Responsibilities

• Prepare and write architectural specifications for projects and client masters.
• Lead specification efforts for the architectural discipline (CSI Divisions 00-14).
• Coordinate with DPMs, PAs, and project teams to ensure accuracy and compliance of specs.
• Mentor team members in specification development and process improvements.
• Coordinate with contractors and owners to secure mandatory seals and addenda.

Skills

CSI/Specifications knowledge

Strong written communication

Proactive collaboration

Proficient with Microsoft Office

Education

Bachelor's degree in Architecture/Construction Management

Tools

MasterSpec

SpecLink

SpecsIntact

Specpoint/MasterSpec

Job description

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.

In this role, you will be responsible for preparation of and writing of architectural specifications for projects and Haskell/client masters. Additionally, you will prepare and assemble full project manuals when requested.

Job Responsibilities

• Works with Design Project Managers (DPMs) and Project Architects (PAs) in the preparation of specifications and development of complete scope Project Manuals.
• Leads the specification effort for the architectural discipline (CSI Divisions 00 thru 14).
• Leads specification kick-off meetings with the DPM and the PA.
• Coordinates subsequent specification meetings with project teams as appropriate.
• Supports research of new materials / products / assemblies / systems needed for project.
• Participates in project design reviews during Schematic Design, Design Development, and Construction Document phases, as appropriate.
• Oversees specification research and development, assuring coordination and compliance with drawings, for accuracy and completeness.
• Confirms schedules for deliverables (interim and final) with DPMs.
• Coordinates with project Construction Contract Administrators and PAs to ensure the appropriate formatting and inclusion of specifications from other disciplines in-house and third-party consultants, as well as the securing of necessary professional seals.
• Works with DPMs and PAs to prepare narratives for new and/or modified specifications for addenda.
• Works with Construction Contract Administrators, Project Directors and/or DPMs in the preparation of new and/ or revised specifications in support of changes to the Contract.
• Mentors Haskell team members in their growth as design professional regarding specification development. Reinforces the role of specifications as the other half of the “instruments of service” for FFS (Fee-for-Service) projects and as key component of design-build projects.
• Participates in the Haskell Specification Council by contributing to its movement towards common practice (Including, but not limited to processes, formats, and templates).
• Travel up to 10%.

Education & Years of Experience

• Bachelor’s degree in Architecture, Construction Management, or a related field and 5+ years producing architectural design documents with a minimum of 2 years of experience responsible for project manuals.

To thrive in this role, you'll need

• CCS certification and/or CDT certification preferred with active membership in the Construction Specification Institute (CSI).
• Knowledge of Specification Software: MasterSpec, SpecLink, and/or SpecsIntact, with an emphasis on Speclink
• Architectural license desired but not required.
• Previous specification writing, and/or extensive construction administration experience required.
• Strong ability to proactively communicate with design team members both verbally and in writing.
• Proficient with Microsoft products (Office, Teams, 365), Bluebeam Studio, and Procore.
• Demonstrated ability to independently prepare and coordinate architectural specifications for renovations and new construction.
• Strong knowledge of CSI MasterFormat, specification organization, construction materials, building systems, and installation methods.
• Experience coordinating specifications with drawings, owner standards, consultant specifications, and project delivery requirements.
• Understanding of healthcare requirements affecting material selection, including infection prevention, cleanability, durability, moisture control, and fire resistance.
• Ability to research products, evaluate substitutions, and develop clear performance and quality requirements.
• Experience coordinating Division 00 procurement and contracting requirements and Division 01 general requirements with project leadership.
• Proficiency with specification software such as Specpoint/MasterSpec or an equivalent platform.
• Strong technical writing, quality review, organization, and communication skills.
• Ability to support multiple projects and meet milestone deadlines.
• Preferred Qualifications:
• Experience with hospitals, surgery suites, imaging, emergency departments, and occupied healthcare renovations.
• Experience with public procurement, CMAR, and design-build delivery.
• Familiarity with BIM-linked specification workflows.
• Experience maintaining master specifications and healthcare owner standards.
• Construction administration experience, including submittal review, substitutions, and resolution of drawing/specification discrepancies.

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and Physical Requirements

While performing the duties of this job, team members may be required to visit alternate locations and therefore, must have ordinary ambulatory skills sufficient to do so. This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The team member is frequently required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace, and an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.