Specification Specialist I

Guardian Protection Products; Seattle (WA); On-site; USD 74,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid time off

401(k) with company match

Company Pension Plan

Performance Based Commission

Continuing education

Job summary

Guardian Protection Products seeks a Specification Specialist to develop and review project specifications and Scopes of Work, ensuring compliance with local building codes, industry standards, and Tremco requirements for the Pacific Northwest region.

The role involves collaborating with Program Managers, Construction Managers, Sales, Estimators, and Field Technicians to ensure accurate, timely, and complete specifications while leveraging CAD tools and Tremco platforms.

Qualifications

• Bachelor's degree or 3-5 years of experience in Specifications required.
• Experience with building codes and industry standards a must.
• Familiarity with AIA/CSI standards and specification development preferred.

Responsibilities

• Develop AIA MasterFormat specifications compliant with Tremco requirements and local codes.
• Create specs aligned with IBC, IECC, and Tremco standards.
• Assist estimators in bid prep and pricing by clarifying specs.

Skills

Attention to Detail

Technical Knowledge

CAD Knowledge

Analytical Skills

Communication Skills

Organizational Skills

Problem Solving

Collaboration

Code Compliance

Education

Bachelor's degree or 3-5 years in Specifications

Tools

CAD

RoofNav

UL IQ

Salesforce

MS Teams

Job description

GENERAL PURPOSE OF THE JOB

The Specification Specialist reviews and develops project specifications and Scopes of Work to ensure compliance with local building codes, industry standards, and company standards, using their expertise to select appropriate items based on project requirements. We are looking for an Specification Specialist to support our Pacific Northwest Region.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop AIA MasterFormat specifications that comply with Tremco requirements, purchasing agreements, local building codes, and industry standards (NRCA, SPRI, Factory Mutual, etc.).
• Develop specifications in compliance with IBC, IECC, and Tremco-specific requirements & standards.
• Develop specifications based on individual project Scopes of Work, using expertise, experience, and best practices to select appropriate items.
• Assist Estimators in understanding specifications for bid preparation and pricing.
• Calculate wind‑uplift design pressures based on project specifics.
• Understand and apply 3rd party test reports for Tremco systems for specifications.
• Identify and resolve service, process, or quality system problems; ensure proper resolution implementation.
• Implement best practices to enhance the efficiency and accuracy of the specification development process.
• Stay updated with compliance policies to ensure specifications and drawings align with contract agreements.
• Monitor and ensure compliance with evolving building codes, industry regulations, and roofing standards by staying current with building code changes; elevate and implement necessary adjustments in design and construction practices.
• Ensure specification work is completed in a timely manner.
• Ensure specification work is compliant, clear, concise, correct, and complete.
• Ensure compatibility of specified products.
• Collaborate, coordinate, and communicate with Program Managers, Construction Managers, Sales, Estimators, and Field Technicians throughout the specification development process to ensure contract requirements are specified.
• Communicate with Product & Technical as needed throughout the specification development process.
• Provide support to the Specification Specialist team and Product & Technical Solutions Department to achieve company-wide goals and targets.
• Maintain educational credentials.
• Responsibilities include any and all responsibilities deemed necessary by the manager.
• Utilize Tremco's platforms for job and data management (E-builder, Spec Writer, Salesforce, Microsoft Teams, etc.).
• Proficient in Tremco's products and systems, including application, use, coverage rates, compatibility, and limitations.
• Proficient in UL Product iQ, RoofNav, Florida Building Code (NEMO reports) and NRCA Roof Wind Designer websites/programs.
• These additional duties may also be required depending on region: Prepare and review addenda and pre‑bid documentation as needed.
• Create AutoCAD drawings from detailed Scopes of Work.
• Use established cost models to build a price for company bids.
• Assist & train Sales Reps with the Specification process.
• Assist & train in proposal/presentation preparation for key accounts.

EDUCATION

Bachelor's degree or applicable 3-5 years of experience in Specifications.

EXPERIENCE

3-5 years of applicable experience in Specifications; 2+ years of in-field experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

• American Institute of Architects (AIA) member
• IIBEC member
• Construction Specifications Institute (CSI) member

OTHER SKILLS AND ABILITIES

• Computer Skills – Ability to efficiently use computers, type accurately, navigate the internet, and utilize basic computer functions to support daily tasks and communication.
• Highly Proficient Attention to Detail – Ensuring specifications are accurate and meet company standards.
• Highly Proficient Technical Knowledge – Understanding of building materials and codes, construction techniques, as well as building material characteristics, performance and compatibility.
• Proficient Technical Knowledge – CAD knowledge / familiarity.
• Proficient Analytical Skills – Ability to assess project requirements and select appropriate items.
• Proficient Communication Skills – Effectively communicate verbally and in writing.
• Proficient Organizational Skills – Managing multiple projects and administrative tasks efficiently in alignment with deadlines.
• Proficient Problem‑Solving – Addressing any discrepancies or issues in project specifications.
• Proficient Collaboration Skills – Effectively collaborating with colleagues and sales teams.
• Proficient Technical Adaptability – Learning and using various software or tools; adapting to new technologies and processes; troubleshooting and resolving technical issues.
• Proficient Cognitive Flexibility – Ability to learn new concepts quickly; problem solving in novel situations; open‑mindedness to different perspectives.
• Proficient Program Familiarity – Microsoft 365 suite, Salesforce, RoofNav, UL IQ, Miami‑Dade Product Control Search.

Salary Range

The salary range for applicants in this position generally ranges between $74,000 and $90,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.

Benefits

• health insurance
• paid holidays
• paid time off
• 401(k) with company match
• Company Pension Plan
• Performance Based Commission
• continuing education

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.