Specialty Procedure Coord - PN

Lexington Health; Columbia (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance (Day ONE)

Dental Insurance

Life insurance

403(b) match

Tuition reimbursement

Short/Long-term disability after 90d

FSAs

Employer-paid benefits

Job summary

Lex Ortho & Sports Medicine, part of Lexington Health, seeks a dedicated pre-authorization coordinator to manage prerequisites and approvals for specialty procedures. You will serve as gatekeeper to ensure reimbursement and coordinate with the clinical team on patient preparation.

Role requires familiarity with medical terminology, coding, and multiple payer guidelines; strong computer skills with EHR proficiency are essential.

Qualifications

• High School Diploma or equivalent is required.
• At least 6 months of scheduling, referral and/or authorization experience in a healthcare setting.
• Familiar with medical terminology, procedures, and coding.
• Extensive knowledge of guidelines for medical record documentation.
• Must be computer literate with knowledge of computer systems, including EHR.

Responsibilities

• Acts as liaison among patients, insurance, staff and surgeons for pre-requisites.
• Manages pre-authorization process to ensure timely scheduling of procedures.
• Tracks insurance requirements and identifies issues to improve reimbursement.
• Coordinates with clinical team on patient preparation for procedures.
• Maintains and provides documentation to payers and within the practice.

Skills

Medical terminology

EHR systems

MS applications

Data reporting

Education

High School Diploma or Equivalent

Tools

MS Applications

Job description

Lex Ortho & Sports Medicine

Full Time

AM Shift

M-Th 7:30-4:45; Fri 7:30-12:30

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

Serves as a liaison between the patient, insurance company, internal staff, and outside offices to manage and obtain all pre-requisites and prior authorizations for specialty-specific procedures or surgeries while being the gatekeeper for the final decision of procedure/surgery being scheduled to ensure reimbursement will be received. Coordinates with clinical team to address concerns in patient’s preparation for procedure/surgery. Responsible for overall data collection, reporting of case volume, and other metrics for programmatic initiatives as well as identification of trends and potential concerns such as insurance denials.

Minimum Qualifications

Minimum Education

High School Diploma or Equivalent

Minimum Years of Experienc

e: 6 months of scheduling, referral and/or authorization experience in a healthcare setting

Substitutable Education & Experience

None.

Required Certifications/Licensure

None.

Required Training

• Familiar with medical terminology, procedures, and coding;
• Extensive knowledge of guidelines required for medical record documentation;
• Must be computer literate with extensive knowledge of computer systems, including EHR and MS Applications.

Essential Functions

• Works independently as well as closely with members of the multidisciplinary team including but not limited to the surgeons, practice leadership, and quality/programmatic coordinators.
• Responsible for assisting patients with benefit coordination to assure the appropriate insurance prerequisites are completed in a timely manner. Responsible for collection of pre-payment for procedures/surgeries when applicable.
• Tracks and trends insurance requirements to identify potential issues and act to resolve those problems quickly. Works collaboratively with physicians and managers regarding updating and modifying program pathways to maintain or increase the effectiveness in reimbursement rates, billing and collection.
• Serves as a liaison between patients, other medical providers, other clinical departments, front business office, and insurance companies regarding authorizations for procedure/surgery.
• Obtains and verifies appropriate documentation from payers to establish coordination for clean claims. Maintains all informational material received from insurance companies.
• Stays current on all program requirements and medical necessity requirements in order to provide assistance and guidance to leadership on reimbursement-related matters regarding procedure/surgery requirements.
• Assists in research and follow-up on all denials, claim corrections, and rejections related to procedure/surgery reimbursement.
• In collaboration with practice/program leadership, oversees and coordinates team meetings that bring a multidisciplinary approach to address any concern with the surgical patient experience.

Duties & Responsibilities

• Provides education to patients, surgeons and all staff regarding pre-requisites for procedure/surgery as well as the appeal process.
• Demonstrates knowledge of commercial, Medicaid, Medicare, Workers' Compensation, all contractual third-party payers and other private carriers regarding pre-requisites and authorizations for surgery.
• Prepares and runs reports related to procedure/surgery volume and other metrics daily, weekly, monthly, and/or as deemed appropriate.
• Helps maintain the work area in a neat and orderly fashion. Responsible for keeping supplies needed to perform the job.
• Demonstrates appropriate communication of information to all ages and responds to customer/patient requests and/or needs, i.e., hard of hearing, etc.
• Acts as a gatekeeper for pre-surgical clearances to assist patients and clinical staff in scheduling and reviewing required documentation.
• Serves as liaison with the applicable quality coordinator and the practice to assist with compliance in accreditation requirements and processes for patient care.
• Manages any retail functions related to the specialty procedure/program if applicable (i.e. for bariatrics, manage the protein product line to include inventory, ordering, product selection, and marketing).
• Manages coordination of any pre or post-operative referrals if applicable; includes referrals/orders for outpatient rehab or home health per physician protocols as well as coordination of any durable medical equipment needed for pre or post-operative care such as braces, boots, slings, crutches, walkers, etc.
• Serves as point-of-contact for attorneys, case managers, and adjusters for any patients covered by workers compensation claims or other third-party claims, if applicable.
• Demonstrates Service Excellence.
• Performs all other duties as assigned.

We are committed to offering quality, cost-effective benefits choices for our benefit eligible employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness

Equal Opportunity Employer

It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.

Nearest Major Market: Columbia

Nearest Secondary Market: South Carolina