Specialty Healthcare Coordinator

PDS Health; Woodinville (WA); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Paid time off

Tuition Reimbursement

Volunteer time off

Job summary

PDS Health in Woodinville, WA is seeking a Specialty Healthcare Coordinator to partner with medical specialists, educate patients on treatment options, and help secure financial commitments for proposed care. You will support scheduling, follow-ups, and patient communications to ensure a smooth, positive experience.

The role emphasizes financial acumen, patient advocacy, and the PPE/PFL framework while maintaining confidentiality and professional standards in a fast-paced dental environment.

Qualifications

• Knowledge of office practices, technology applications and patient insurances.
• Results Oriented: energetic self-starter with goal setting and persistence.
• Patient Advocate: empathetic, ethical, adaptable.
• Process Focused Operator: organized, data driven, detail oriented.
• Financial Acumen: understands profit drivers and metrics.
• Influencer: communicates needs effectively to drive change.
• Self-motivated and reliable, able to work independently or in a team.
• Able to multi-task effectively without compromising quality.
• Excellent interpersonal, oral and written communication skills.
• Ability to handle confidential patient records.

Responsibilities

• Partner with Specialists to secure financial commitment for diagnosed treatment.
• Proficiently use PDS system and tools to assist patients in decision making.
• Manage Specialty schedules to keep days full and productive.
• Coordinate communications between office and specialty teams and schedule follow-ups.
• Explain available financial options to fit patient budgets.
• Overcome objections to starting treatment.
• Obtain insurance pre-authorizations as needed.
• Participate in daily huddles and team meetings.
• Monitor Specialty goals and metrics and support patient care.

Skills

Office practices

Insurance awareness

Patient advocacy

Data-driven

Multitasking

Communication skills

Confidentiality handling

Team collaboration

Education

High School Diploma or GED

Job description

Description

Now is the time to join Woodinville Modern Dentistry. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today!

Overview

The primary role of the Specialty Healthcare Coordinator (SHC) is to partner with supported Specialists to help gain a financial commitment from the patient to start the diagnosed treatment. The SHC should demonstrate an understanding of financial options to support specialty case acceptance, educating patients on treatment choices, overcoming common patient objections, and proactively keeping Specialists schedules productive for smooth specialty days. The Specialty Healthcare Coordinator should support each patient in a consultative and educational manner while consistently supporting a Perfect Patient Experience (PPE) and creating Patients for Life (PFL).

Responsibilities

• Models company culture, values, standards and best operational practices based on the We Believe Behavioral Framework
• Gain a financial commitment from the patient to start the treatment as diagnosed by the Specialist
• Achieve proficiency in PDS system and tools, skills, and talents to assist patients in making the best possible decision for their unique wants and needs
• Prioritization of Specialty coordination and consultation; Subject Matter Expert for treatment plans that include specialty treatment
• Proactive management of the Specialists' schedules to ensure that they are full, staggered, balanced, and productive with appropriate paperwork for treatment completed
• Acts as a liaison for the office and specialty teams; facilitates communication, schedule considerations, consultations, treatment plan changes, and subsequent patient care with scheduling follow up appointments with specialty, GP and hygiene
• Understand and utilize all available financial options to give patients choices to start dentistry that fits in their budget
• Professionally overcome common patient objections to starting treatment prior to the patient arriving for their specialty appointment
• Obtain necessary insurance pre-authorizations for patients who need this prior to completing treatment
• Active participant in daily morning huddles, monthly team meetings and any other meetings as required
• Thorough understanding of Specialty goals and metrics, including additional reports used for tracking key metrics and patient care
• Demonstrates stewardship of the PDS Brand making decisions consistent with the PDS Brand framework
• Becomes knowledgeable on the Mouth Body Connection and supports clinical excellence through comprehensive patient care
• Maintains an appropriate professional appearance and demeanor in accordance with company policies; addresses others professionally and respectfully
• Ensures Compliance with Company policies, as well as State, Federal and other regulatory bodies
• Other duties and responsibilities as assigned

Qualifications

• High School Diploma or general education degree (GED)
• Travel might be required between offices

Preferred

• Prior course work or on-the-job training in the fields or dentistry, insurance, or business.

Knowledge/Skills/Abilities

• Knowledge of office practices, technology applications and patient insurances
• Results Oriented (Energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results)
• Patient Advocate (flexible and adaptive; empathetic; passionate; ethical)
• Process Focused Operator (data driven decision-maker; detailed; organized and structured; comprehensive knowledge of all operational processes; computer proficient)
• Financial Acumen (understands profit drivers; utilizes metrics to manage; builds the financial understanding of team members
• Influencer (active listener/observer of behavior; creates a win/win need for change)
• Self-motivated, reliable individual capable of working independently as well as part of a team
• Ability to multi-task effectively without compromising the quality of the work
• Excellent interpersonal, oral and written communication skills
• Ability to handle and maintain extreme confidentially Patient records
• Organized, detail-oriented individual able to work in a fast-paced environment

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Tuition Reimbursement
• 401K
• Paid time to volunteer in your local community

PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.

Salary Information

$21.50-$30.25 / Hourly