Specialist, Workforce Management

Navitus; Indianapolis (IN); Remote; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Paid time off - 20 days

Parental leave - 4 weeks

9 paid holidays

401K company match up to 5%

Adoption assistance

Flexible Spending Account

Educational assistance and membership

Job summary

Navitus Health Solutions is seeking a Specialist, Workforce Management to support forecasting, scheduling, analysis, and reporting to maintain service levels at or above agreed targets.

The role includes developing training materials, validating WFM data, and collaborating with teams to optimize staffing and efficiency. This position is remote with the Indianapolis area as a focus for workforce planning.

Qualifications

• Four+ years experience in a contact center environment with at least one year in workforce management forecasting and scheduling.
• Experience writing and implementing reporting requirements is desirable.
• Strong collaboration and compliance mindset.

Responsibilities

• Run and review forecasts, headcount needs, and analysis to ensure accurate scheduling.
• Validate WFM data and reports.
• Meet forecast accuracy goals and adjust schedules as needed.
• Manage multiple queues and routing to meet service levels.
• Develop reports, dashboards, and scorecards for business use.
• Create training materials and document policies.

Skills

Contact center experience

WFM forecasting

Scheduling

Interpersonal skills

Reporting requirements

Education

High School Diploma or Equivalent

Tools

WFM tools

Job description

Overview

Navitus Health Solutions is seeking a Specialist, Workforce Management to join our team!

The Specialist, Workforce Management is responsible for supporting workforce management setup, scheduling, analysis, forecasting, etc. to ensure internal and external service levels commitments are achieved. The WFM Specialist performs basic troubleshooting with the workforce management systems including input and output systems and escalates as necessary. This individual will review available data or requests new reports to make recommendations on staffing to consistently meet service levels and run and requests enhancements to analytic reports on a regular and ad-hoc basis that assist in identifying areas of performance improvement, providing recommendations for efficiencies, and projecting staffing for future volume.

Is this you? Find out more below!

Responsibilities

How do I make an impact on my team?

• Run and review volume forecasts, shrinkage analysis reports, headcount requirements, new hire/modified shift requirements, and average handle time analysis to ensure accurate scheduling
• Conduct and document routine data validation of WFM systems and reports
• Measures accuracy of those forecasts on both short term and long-term basis. Meet established forecast accuracy goals
• Schedules activities around forecasted contact patterns and ensures activities are current in the WFM system. Notifies affected parties when off-line activities need to be rescheduled
• Adjusts call routing as directed when unusual call patterns exist in order to ensure service levels are met; manages multiple queues and skill groups
• Identify need for departmental reports for individual and unit performance metrics and submit requests for enhancements; see through to production
• Shadows staff to determine opportunities for reducing handle time and/or improving first call resolution
• Documents and assembles requirements to generate reports, charts, scorecards, dashboards, forecasts for business use
• Responsible for development of training materials and documentation of policies and procedures
• Other duties as assigned

Qualifications

What our team expects from you?

• A minimum of a high school diploma or equivalent required, associate degree in the field of mathematics, statistics, or related field preferred
• A minimum of four years’ experience required working in a contact center environment coupled with a minimum of one year workforce management experience forecasting, scheduling, and utilizing WFM tools
• Experience writing reporting requirements, testing, and implementing these reports desired
• Participate in, adhere to, and support compliance program objectives
• The ability to consistently interact cooperatively and respectfully with other employees

What can you expect from Navitus?

• Top of the industry benefits for Health, Dental, and Vision insurance
• 20 days paid time off
• 4 weeks paid parental leave
• 9 paid holidays
• 401K company match of up to 5% - No vesting requirement
• Adoption Assistance Program
• Flexible Spending Account
• Educational Assistance Plan and Professional Membership assistance
• Referral Bonus Program – up to $750!

#LI-Remote

Navitus Health Solutions is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Equal employment opportunity, including veterans and individuals with disabilities.