Specialist I, Administrative Support

QXO; McAllen (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

PTO, company holidays, and parental le

Paid training and certifications

Legal assistance and identity protec

Pet insurance

Employee assistance program (EAP)

Job summary

QXO is seeking an Specialist I, Administrative Support to provide day-to-day administrative and organizational support for assigned teams. You will coordinate schedules, maintain records, prepare reports, and respond to routine requests to help the team operate efficiently.

The ideal candidate is organized, dependable, and detail-oriented, capable of managing multiple priorities in a fast-paced environment with a focus on accuracy and timely deliverables.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication abilities.
• Ability to manage multiple assignments, priorities, and deadlines.
• Strong customer-service and interpersonal skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide day-to-day administrative and clerical support to assigned teams and leaders.
• Prepare, organize, maintain, and update documents, records, reports, spreadsheets, and other business information.
• Perform accurate data entry and maintain information within company systems and databases.
• Coordinate calendars, meetings, appointments, conference rooms, and other scheduling needs.
• Prepare meeting materials and assist with agendas, notes, action items, and follow-up as needed.
• Draft and format routine correspondence, presentations, reports, and other business materials.
• Respond to routine telephone, email, and internal requests and direct inquiries to the appropriate resource.
• Maintain organized electronic and physical files according to established procedures.
• Process forms, requests, invoices, purchase orders, expense reports, or other administrative documentation as assigned.
• Track outstanding requests, documentation, approvals, and deadlines and provide appropriate follow-up.
• Compile information and prepare recurring or ad hoc reports for the assigned team.
• Review documents and data for completeness and accuracy and research discrepancies as appropriate.
• Coordinate office supplies, equipment, mail, shipments, and other administrative needs.
• Assist with travel arrangements, meetings, events, and team activities as assigned.
• Support onboarding and other administrative activities for new employees.
• Communicate and coordinate with employees, customers, vendors, and other internal or external partners as appropriate.
• Maintain confidentiality of sensitive employee, customer, financial, and business information.
• Follow established company policies, procedures, and documentation requirements.
• Identify opportunities to improve administrative processes, organization, and efficiency.
• Support special projects and other departmental activities as assigned.
• Perform additional duties as needed

Skills

Organization

Time management

Attention to detail

Written communication

Verbal communication

Multitasking

Customer service

Confidentiality

Data entry

Documentation

Process adherence

Education

High school diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

ERP/CRM/HRIS systems

Job description

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in‑class customer experience. QXO is North America’s largest distributor and installer of insulation, the second‑largest distributor of roofing products, the second‑largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What You’ll Do

As a Specialist I, Administrative Support at QXO, you’ll provide day‑to‑day administrative and organizational support that helps your assigned team operate efficiently. You’ll coordinate schedules and meetings, maintain records and documentation, prepare reports and correspondence, process information, and respond to routine requests while helping ensure administrative activities are completed accurately and on time. The ideal candidate is organized, dependable, detail‑oriented, and comfortable managing multiple priorities while providing responsive support in a fast‑paced environment.

• Provide day‑to‑day administrative and clerical support to assigned teams and leaders
• Prepare, organize, maintain, and update documents, records, reports, spreadsheets, and other business information
• Perform accurate data entry and maintain information within company systems and databases
• Coordinate calendars, meetings, appointments, conference rooms, and other scheduling needs
• Prepare meeting materials and assist with agendas, notes, action items, and follow‑up as needed
• Draft and format routine correspondence, presentations, reports, and other business materials
• Respond to routine telephone, email, and internal requests and direct inquiries to the appropriate resource
• Maintain organized electronic and physical files according to established procedures
• Process forms, requests, invoices, purchase orders, expense reports, or other administrative documentation as assigned
• Track outstanding requests, documentation, approvals, and deadlines and provide appropriate follow‑up
• Compile information and prepare recurring or ad hoc reports for the assigned team
• Review documents and data for completeness and accuracy and research discrepancies as appropriate
• Coordinate office supplies, equipment, mail, shipments, and other administrative needs
• Assist with travel arrangements, meetings, events, and team activities as assigned
• Support onboarding and other administrative activities for new employees
• Communicate and coordinate with employees, customers, vendors, and other internal or external partners as appropriate
• Maintain confidentiality of sensitive employee, customer, financial, and business information
• Follow established company policies, procedures, and documentation requirements
• Identify opportunities to improve administrative processes, organization, and efficiency
• Support special projects and other departmental activities as assigned
• Perform additional duties as needed

What You’ll Bring

• Strong organizational and time‑management skills
• Excellent attention to detail and commitment to accuracy
• Strong written and verbal communication abilities
• Ability to manage multiple assignments, priorities, and deadlines
• Strong customer‑service and interpersonal skills
• Ability to follow established processes and instructions
• Strong data‑entry, recordkeeping, and documentation skills
• Ability to independently complete routine administrative responsibilities
• Ability to identify discrepancies and follow through on outstanding items
• Professional and dependable approach when interacting with employees, customers, vendors, and leadership
• Ability to maintain confidentiality and appropriately handle sensitive informationCollaborative and team‑oriented mindset
• High school diploma or GED required
• 1–2 years of administrative, office support, customer service, data entry, or related experience preferred
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Experience with ERP, CRM, HRIS, document‑management, or other business systems is a plus
• Experience within a corporate, branch, distribution, construction, or similar business environment is a plus

Work Environment & Requirements

• Work is performed primarily in a professional office, corporate, or branch environment
• Frequent computer, telephone, data‑entry, documentation, and administrative work
• Regular interaction with employees, leaders, customers, vendors, and other business partners
• Ability to sit and work at a computer for extended periods
• Occasional movement throughout office, branch, warehouse, or other operational areas may be required
• Ability to occasionally lift and move office supplies, files, packages, or other materials weighing up to 25 pounds
• Required PPE must be worn when entering designated operational areas
• Extended hours may occasionally be required based on departmental or business needs

What you’ll earn

• 401(k) with employer match
• Medical, dental, and vision insurance
• PTO, company holidays, and parental leave
• Paid training and certifications
• Legal assistance and identity protection
• Pet insurance
• Employee assistance program (EAP)

Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer.

We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.

Salary Range

USD $20.00 - USD $25.00 /Hr.