Specialist, HCP Training Event Planner

Edwards Lifesciences Gruppe; United States; On-site; USD 74,000 - 104,000; Full time

Job summary

Edwards Lifesciences Gruppe is seeking a Specialist, Training Event Planner to efficiently plan and manage training events for the HCP Education team. You will coordinate venues, travel, catering, invites, speakers, training materials, and registration, while ensuring flawless onsite execution.

The role requires Bachelor’s degree and at least 3 years in event planning and document control, with up to 50% travel.

Qualifications

• Bachelor's Degree and at least 3 years of relevant work experience in event planning and document control.
• Ability to travel up to 50%.

Responsibilities

• Plan and manage event logistics, documentation of training programs, and on-site execution.
• Serve as the primary logistics contact for field team, speakers, attendees, hotels and vendors.
• Track event budgets, invoices, vendor negotiations, and payments.
• Coordinate training materials, registrations, and compliance with HCP guidelines.

Skills

Event planning

Documentation

Budget management

Vendor management

MS Office Suite

Regulatory knowledge

Travel coordination

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

Patients with mitral and tricuspid heart valve disease often have complex conditions with limited treatment options. Transcatheter Mitral & Tricuspid Therapies (TMTT) is honored to support clinicians with a comprehensive, innovative portfolio of therapies to address a patient’s unmet clinical needs. This is a unique opportunity to play an important role in the growing Transcatheter Mitral & Tricuspid Therapies (TMTT) HCP Education team, providing innovative solutions to transform treatment for patients suffering from mitral and tricuspid heart disease.

How you’ll make an impact:

The Specialist, Training Event Planner is responsible for efficient planning and management of event logistics and documentation of training programs hosted by the HCP Education team. Additionally, this individual will maintain a training documentation process for HCPs. Support the TMTT HCP Education team by planning, coordinating, and documenting training programs for HCP Education Programs. Manage training event logistics, including venues, travel, transportation, catering, invitees lists, faculty/speakers, training materials, registration, and onsite execution. Serve as the primary logistics contact for field team, HCPs, speakers, attendees, hotels, and vendors; proactively troubleshoot event-related issues. Track event budgets and finances, including HCP payments, invoices, expense reports, RFPs, purchase orders, and vendor/hotel negotiations. Maintain HCP training records. Partner with Legal to support HCP and vendor contracts, including MSAs, SOWs, NDAs, and compliance with HCP guidelines, Sunshine Act, insurance, legal, health, and safety requirements.

What you’ll need (Required):

• Bachelor's Degree and at least 3 years of relevant work experience in event planning and document control
• Ability to travel up to 50%

What else we look for (preferred):

• Experience in the medical device, healthcare, or related industry
• Event planning and coordination experience for physician training or sales meetings
• Administrative Assistant experience
• Good organizational and project management skills
• Good computer skills in MS Office Suite
• Good written and verbal communication skills and interpersonal relationship skills
• Good problem-solving, critical thinking, and investigative skills
• Solid knowledge and understanding of policies, procedures, and guidelines relevant to physician training
• Solid knowledge of regulatory and AdvaMed requirements
• Solid knowledge of learning and development and training principles
• Strict attention to detail
• Ability to interact professionally with all organizational level
• Ability to manage competing priorities in a fast paced environment
• Ability to work in a team environment with global marketing team and cross functional partners
• Ability to build productive internal/external working relationships
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California (CA), the base pay range for this position is $74,000 to $104,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.