Specialist - Fixed Assets

South Texas College; McAllen, Northern (TX, KY); Hybrid; USD 24,000 - 34,000; Full time

Job summary

South Texas College is seeking a Receiving and Distribution professional to maintain fixed assets and inventory records, track items, and assist with moves and asset disposal. The role provides support to the Receiving and Distribution Manager and handles confidential information as part of daily operations.

The ideal candidate holds a Bachelor's degree with two years of related experience; strong data entry, customer service, and communication skills are essential to succeed in a

Qualifications

• Bachelor's degree required.
• Two years related experience preferred.
• Strong data entry and communication skills.

Responsibilities

• Provides administrative support to the Receiving and Distribution Manager.
• Tracks fixed assets, inventory, and donations; prepares items for auction or recycle.
• Maintains ERP records and conducts annual inventory audits.
• Assists with asset disposal and coordination with grants department.
• Notifies supervisor of vehicle maintenance and assists with fleet tasks.

Skills

Data entry

Customer service

Attention to detail

Time management

Communication

Education

Bachelor's Degree

2 years related experience

Job description

Special Instructions

Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Central Receiving

General Statement of Job

Maintains the College’s fixed assets and inventory records; tracks and verifies records. Provides assistance to all faculty and staff regarding moves/transfers, asset disposal status, and/or general Fixed Assets matters.

Specific Duties and Responsibilities Essential Functions

• Provides administrative support and assistance to the Receiving and Distribution Manager.
• Processes confidential information and coordinates various projects.
• Tracks all fixed assets, inventory, and donations/gifts and prepares items for auction or recycle/disposal.
• Maintains communication with the grants department for proper disposal of obsolete grant assets.
• Processes and accounts for all the completed Banner Fixed Assets workflow requests and prepare assets for auction or recycle/disposal.
• Assist departments with their physical inventory and conducts annual department inventory audits.
• Conducts department annual physical inventory, provides financial managers with inventory reports, and updates information in the Enterprise Resource Planning (ERP) system, as needed.
• Prepares and maintains records of all auctioned and recycled assets.
• Assists the Manager with the Receiving, Mail Services and Copy Center as needed.
• Notifies the Receiving and Distribution Manager of any required vehicle maintenance.
• Assists with fueling the Central Receiving and Mail Services vehicles.
• Reviews and completes the fixed assets workflow process and ensures all assets are updated in system.
• Performs other duties as appropriate to department needs.

Required Education and Experience

• Bachelor's Degree required.
• Two (2) years related experience, preferred.

Required Knowledge, Skills and Abilities

• Good data entry skills with close attention to details and accuracy.
• Excellent customer service skills.
• Ability to function well under time constraints and deadlines.
• Excellent communication and interpersonal skills.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Must have valid Texas driver's license.
• Forklift, First Aid and HAZMAT certifications preferred.

Physical Requirements

Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. Moving about on hands and knees or hands and feet Bending the body downward and forward by bending leg and spine Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Picking, holding, or otherwise working, primarily with the whole hand. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Bending legs at knee to come to a rest on knee or knees. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Extending hand(s) and arm(s) in any direction. Substantial movements (motions) of the wrist, hands, and/or fingers. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Standing particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Shouting in order to be heard above ambient noise level. Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Including color, depth perception, and field vision. Visual Acuity to determine the accuracy, neatness and thoroughness of the work assigned or to make general observations of facilities or structures. Have visual acuity to operate motor vehicles and/or heavy equipment. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

$20.75

Desired Start Date

October 12, 2026

Posting Close Date (No Close Date if Blank)

21 September 2026 11:59pm

Founded in 1993, South Texas College offers more than 127 degree & certificate options, including associate degrees in a variety of liberal art, social science, business, math, science, technology, advanced manufacturing, and allied health fields of study. Additionally, South Texas College is the only community college in the State of Texas to offer 5 baccalaureate degrees. South Texas College has a faculty and staff of more than 2,200 to serve the college’s five campuses, two higher education centers, and one virtual campus. Since 2000, the Dual Credit Programs has served 130,000 high school students at 70 high school partners, saving families over $340 million dollars in tuition.