Specialist Executive Operations

Adusa; Scarborough (ME); Hybrid; USD 63,000 - 109,000; Full time

Job summary

Ahold Delhaize USA seeks an experienced events and governance coordinator to plan and execute industry and internal events. You will work with senior leaders and cross-functional teams to ensure flawless execution and timely delivery of materials and calendars.

Hybrid role with in-person and remote days, requiring travel for events and onsite support. Bachelor’s degree and 2+ years in related fields are requested, with strong communication and organizational skills to support executive

Qualifications

• Bachelor’s degree in business, finance, economics, or related field.
• Minimum of 2 years of experience in strategic planning, event planning, or related field.
• Experience planning and executing events.
• Detail oriented and organized.
• Excellent communication and interpersonal skills with the ability to collaborate across functions and levels, up to executive leadership.
• Ability to work independently.
• Strong business acumen with understanding of on-site event needs.
• Travel and onsite support for events.

Responsibilities

• Supports the planning and onsite execution of industry events, including FMI Midwinter Conference, Consumer Goods Forum, ADUSA Supplier Summit.
• Supports planning for internal events such as EBR, SVB, team offsite, and VP+ meetings.
• Planning may include multiple aspects or lead cross-department planning.
• Provides administrative support for executive leadership forums and USLT meetings.
• Maintains the US Corporate Calendar and supports governance materials.

Skills

Communication skills

Organizational skills

Independent worker

Travel readiness

Education

Bachelor’s degree in business/finance/economics

MBA (a plus)

Job description

Introduction

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.

Overview

Supports the US Corporate Governance scope of responsibility, with a keen focus on event planning and execution, and executive leadership support. Governance supports industry and internal events regularly throughout the year and this role will play a central role in doing the planning of these events, or in project managing the shared planning of some of these events when the work to plan something is shared across departments. There are also a number of USLT and ExCo forums that this role supports, including monthly USLT meetings, Advisory Forum, SVB, visits to the U.S. of ExCo members, and more. This role will have high exposure to the most senior leaders in our organization, and will play an essential role in enabling these forums and events to run smoothly, professionally, and with all resources that are needed for efficient decision making.

Our flexible/ hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC , Chicago, IL, Quincy, MA, Carlisle, PA, Scarborough, ME, and Hyattsville, MD.

Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

• Supports the planning and onsite execution of industry events, including (but not limited to): FMI Midwinter Conference, Consumer Goods Forum, ADUSA Supplier Summit.
• Supports the planning for a number of internal events, including (but not limited to): EBR, SVB, team offsite, VP+ meeting, and more.
• Planning responsibilities may include multiple aspects of the event planning for a particular event(s), or acting in a project management capacity to lead the planning of an event when the planning tasks are shared across departments.
• Provides administrative support for executive leadership forums, including (but not limited to): Advisory Forum, monthly USLT meetings, SVB material preparation, ExCo member visits to the U.S.
• Supports the creation and maintenance of US Corporate Calendar.
• Special projects at the request of the Head of Strategy.
• Establish and maintain an efficient system for documenting and managing governance-related materials specific to the Corporate Governance team.
• Ensure accessibility and accuracy of all governance-related records within the team.
• Contribute to continuously improving the company's governance framework by researching best practices, implementing industry standards, and proactively identifying opportunities for increased efficiency and effectiveness within the strategy domain.
• Collaboration with other stakeholders to inform and enable smooth planning.

Requirements

• Bachelor's degree in business, finance, economics, or related field; MBA a plus.
• Minimum of 2 years of experience in strategic planning, event planning, or related field
• Experience planning and executing events.
• Detail oriented and organized.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across functions and levels, all the way up to the executive leadership team.
• Ability to work independently.
• Strong business acumen with a deep understanding of the needs onsite at events and a willingness to jump in to support those needs.
• Good judgement when dealing with stakeholders.
• Delivery of professional, polished, thorough, and complete executive materials for various forums.
• Travel and onsite support of events

ME/NC/PA/SC Salary Range: $63,440-$95,160

IL/MA/MD/NY Salary Range: $72,880 - $109,320